Development Associate, UVA Children’s

Employer
University of Virginia
Location
2420 OLD IVY RD OFFICE BUILDING

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Administrative Jobs
Institutional & Business Affairs, Alumni Relations & Development
Employment Type
Full Time
Institution Type
Four-Year Institution

Job Details

Job location: 2420 OLD IVY RD OFFICE BUILDING


Employment Type: Full-time
Posted data: 2021-11-14
Req: R0028791

The Development Associate plays a key role in expanding the scope and impact of our grateful patient fundraising program. As a member of the UVA Children’s fundraising team, the Development Associate will help engage donors, parents, friends, grateful patients, and families in support of UVA Health’s priorities, and will support and speed the work of the UVA Children’s fundraising team by providing administrative support to our team of frontline fundraisers.

Administrative support for the UVA Children’s fundraising team may include: he/she/they will schedule meetings with internal and external stakeholders and prepare collateral materials; arrange travel and process expense reimbursements; draft minutes; develop understanding and ability to run a variety of reports from the UVA donor databases; perform prospect research; provide event and board meeting support; provide communications support for donor engagement; and other tasks as assigned.

The Development Associate will ensure that our outreach to patient prospects and donors is prioritized, coordinated, and fully compliant with patient privacy law. He/she/they will support our programs to engage volunteers, faculty and clinician partners in philanthropy, track campaign fundraising and performance metrics, and coordinate with other UVA Health Foundation or University Advancement colleagues.

Responsibilities

Administrative Support for UVA Children’s Development Officers - 50%

  • Schedule meetings for frontline fundraising team with faculty and physician partners, donors, CMN partners and/or volunteers; manage calendars; organize and confirm meeting logistics; and prepare agenda and supporting materials, including briefings, patient prospect lists, reports, etc.
  • Set up and confirm travel arrangements using Travel UVA, hotel accommodations, and car rentals. Provide travel/visit itineraries. Assist with reimbursements using Expense UVA.
  • Communicate in a professional manner and assist team members in ensuring timely responses to inquiries and requests for information from HSDO leadership, faculty, volunteers, donors, and community members.
  • Assist frontline fundraising team in timely follow-up to visits, including contact reports, proposals, thank you letters, processing correspondence and forms, and filing documentation in the OnBase electronic filing system.
  • Provide support as needed for prospect/donor visits with faculty and leadership.
  • Provide general office support and partner with colleagues on larger scale projects as needed.
  • Other duties as assigned.

Prospecting and Pipeline Development for UVA Children’s & Women’s - 25%

  • Generate reports, prospect lists, and conduct general prospect management and research using the Grateful Patient Portal (patient database). Manage information on patient donors and prospects in full compliance with HIPAA patient privacy law.
  • Utilize Tableau and Advance databases to identify potential donors within the alumni, parents, and friend constituent base; perform prospect research on potential donors using web and CRM tools.
  • Assist frontline fundraisers with portfolio management and moves management for grateful patient and community/friends prospects and donors, using the Grateful Patient Portal, Advance, and EverTrue.
  • Assist frontline fundraisers in managing prospect discovery work and prospect lists.
  • Input information into databases, including EverTrue, Advance, and the Grateful Patient Portal.

UVA Children’s Program Support - 25%

  • Provide assistance and support for UVA Children’s or Women’s Health fundraising events, including but not limited to, creating and updating guest and sponsor lists; preparing sponsor solicitations, managing save-the-date and invitation mailings, scheduling meetings and interacting with volunteers; tracking RSVPs; day-of staffing; processing payments to vendors; and post-event reporting
  • Coordinate with physician partners’ administrative liaisons to prepare and mail letters of philanthropic introduction; assist DOs in scheduling timely follow up.
  • Collect and maintain an internal list of news articles and communications materials highlighting relevant UVA Children’s and Women’s Health priorities, such as UVA Today articles featuring pediatric research discoveries or patient care programs.
  • Serve as liaison to donors, volunteers, board members and external organizations; field inquiries and provide guidance on how to make a gift or hold a third party event to benefit UVA Health.
  • Assist with mailings; pull mailing lists and merge correspondence, including solicitations.
  • Special projects as assigned (e.g. in partnership with University Advancement, HSDO Communications, or HSDO Donor Relations).
  • Assist with preparation of appropriate fundraising campaign and presentation materials.

The UVA Health Development Office seeks a Development Associate, UVA Children’s to join our collaborative, high-achieving, and enthusiastic team. The Development Associate will play a key role in expanding the scope and enhancing the impact of the UVA Children’s fundraising program.

As a member of the UVA Children’s development team, the Development Associate will help engage community members, patient families, parents, grateful patients, and alumni in support of UVA Children’s and Women’s Health priorities. They will support our programs to engage donors, volunteers, faculty and clinician partners in philanthropy, track campaign fundraising and performance metrics, and manage special projects. The Development Associate will support and speed the work of the UVA Children’s team by providing administrative support to the Sr. Director of Development, the Associate Director of Development, and the Children’s Miracle Network Coordinator.

Please submit a cover letter to include your interest, knowledge, skills, abilities or experience related to the position as well as your interest, knowledge, skills, abilities, or experience that support excellence through diversity, equity, and inclusion (Inclusive Excellence - Statement Guidance for applicants can be found here, https://eocr.virginia.edu/Contribution-IE-Applicants)

COVID Vaccination Requirement

The University of Virginia expects all current and new employees (UVA Health System and Academic), to be vaccinated against COVID-19.

If hired to work within the University Health System, you will be required to provide proof of vaccination or be willing to receive the vaccination. Employees may request a medical or religious exemption from vaccination.

If hired to work on the Academic side of the University, excluding the School of Medicine, School of Nursing, UPG, and the Health Systems Library, you will be required to provide proof of vaccination or be willing to submit to mandatory, weekly prevalence testing. Employees that are working 100% remotely will not be subject to weekly prevalence testing; however, if the employee works on UVA Grounds (including the Medical Center) even intermittently, then they are required to be tested for COVID-19 once per week on an indefinite basis and follow masking mandates.

NOTE: Some medical and safety-sensitive positions require vaccination and are not eligible for an exemption. For more information on how the vaccination and testing requirements will apply to you at your work location, see the UVA New Hire Vaccination Requirements webpage.

In addition to having proof of a Covid vaccination, hired employees are required to have Proof of Measles immunity, Mumps & Rubella immunity, Tdap, Flu annually, Chicken Pox immunity.

The ideal candidate will have a track record of success in managing projects, demonstrated success in working with diverse constituencies of people, outstanding organizational and communications skills, and the ability to work with databases, and organize/analyze data and information. They will be able to pivot easily between independent project work and collaborations with a supervisor and/or team. Ultimately, they will be a strong fit for a mission-driven, fast-paced, highly organized team.

Knowledge, Skills and Abilities:

  • Outstanding oral and written communications skills
  • Strong customer service and follow-through skills
  • Working knowledge of administrative procedures
  • Superior organizational skills
  • Consistent attention to detail
  • Ability to interact with donors and volunteers, and a diverse range of constituents in the highest professional manner with an understanding of protocol
  • Ability to handle sensitive information appropriately and maintain confidentiality
  • Ability to prioritize work, shifting comfortably between tasks as needed

Experience:

  • 1-3 years

Education:

  • High school degree required, college degree preferred

Committed to attracting and retaining a diverse staff, University Advancement honors your experiences, perspectives, and unique identity. Together, we strive to create and maintain working environments that are inclusive, equitable and welcoming so we can best achieve our mission of supporting our broadly diverse partners, schools and networks of engaged alumni, parents, and friends of the University.

This position will remain open until filled. Review of Applicants will begin 9/30. This is an Exempt level, benefited position. This position will not sponsor applicants for work visas. This position is a restricted position and is dependent upon project need, availability of funding and performance. Anticipated Hiring Range: $42K - $48K commensurate with education and experience. The University will perform background checks on all new hires prior to employment. For questions about the position or the application process, please contact Daniel Strong, at das6zb@virginia.edu.

How to Apply:

Applications that do not contain all of the required documents will not receive full consideration, please note that multiple documents can be uploaded in the box.

Process for External Applicants: Please apply through Workday, and search for ‘R0028791'. Complete an application online and attach a cover letter, CV/resume, and contact information for three references (name, email address, telephone number, and address).

Process for Internal UVA Applicants: Please apply through your Workday Home page, search “Find Jobs,” and search for ‘R0028791.’ Complete an application online and attach a cover letter, CV/resume, and contact information for three references (name, email address, telephone number, and address).


PHYSICAL DEMANDS

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.


COVID Vaccination Requirement

Due to the scope of President Biden’s Executive Order 14042 issued in early September, all University employees, including remote employees, must receive their final vaccination dose by January 4, 2022, unless they have a University-approved religious or medical exemption. The University has updated policy SEC-045 to reflect these new requirements.  

If hired by the Academic Division, excluding School of Medicine, School of Nursing, UVA Physicians Group, and the Health Systems Library, you will be required to provide proof of vaccination or be willing to be vaccinated by January 4, 2022. Academic employees may apply for a University-approved medical or religious exemption.

Note: Some medical and safety-sensitive positions require vaccination and are not eligible for an exemption. For more information on how vaccination requirements will apply to you, please visit the UVA New Hire Vaccination Requirements webpage.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.

Organization

In 1819, the University of Virginia established a new model for intellectual exchange and cross-disciplinary collaboration in higher education. Two hundred years later, as a major research institution, we continue to challenge conventions, lead with ingenuity and advance knowledge for the common good.

What began as an innovative idea has become one of the nation’s leading public research universities, with over 21,000 undergraduate, graduate and professional students. UVA also has over 3,000 full-time faculty offering more than 400 degrees.

Each of the University’s eleven schools has its own distinctive mission, working together to garner consistently high rankings—including #2 Best Value Public College (Princeton Review, 2016), #3 Public University in the Nation (U.S. News & World Report, 2016), and #3 Best Value Among Public Colleges (Kiplinger’s, 2016).  

As we invest in and strengthen our research capabilities, UVA seeks new faculty ready to uncover new insights, rewrite old rules and collaborate on intellectual discoveries.

RESEARCH COLLABORATIONS THAT CROSS DISCIPLINES

As an R1 institution, the University’s research centers, consortia and laboratories are on the leading edge of discovery and technology, offering collaborative spaces for students and faculty to solve global problems.

Our professors are recognized members of major national scholarly and professional organizations, including the National Academy of Sciences and the American Academy of Arts and Sciences. Our faculty’s engagement in interdisciplinary research is being facilitated by new research institutes specializing in everything from big data to brain functioning, and by cluster hires across schools.

NATIONALLY RANKED HEALTH SYSTEM

UVA is also home to a nationally renowned academic medical center and the UVA Health System, which serves a three-part mission to treat patients, conduct translational research and train medical practitioners in a wide variety of disciplines.

Established as the nation’s 10th medical school in 1825, the institution has since grown to include a 612-bed hospital and a Level I trauma center, nationally recognized cancer and heart centers, a Children’s Hospital, and primary and specialty clinics throughout Central Virginia.

The UVA Medical Center is consistently ranked among the nation’s best hospitals by the U.S. News & World Report magazine and has been named among the top 25 percent in seven specialties.

INSPIRING STUDENTS, INSPIRED TEACHING

The vast majority of UVA students come from the top 10% of their high school class, as well as from all 50 states, over 142 countries and a variety of socioeconomic backgrounds. Despite their diversity, all UVA students share a love of learning and a drive to achieve.

One of the reasons students choose Virginia is our unique residential culture. At UVA, the community of students, faculty and staff personifies the Jeffersonian idea that living and learning are connected. The Academical Village was constructed to support a unique residential experience, with faculty living in the Pavilions, students occupying Lawn rooms and the world-famous Rotunda at its heart. The University’s residential culture continues to support this experience today—strengthened by students, faculty and staff rich in backgrounds, ideas and perspectives. Our unique culture is also paying dividends in innovation:  UVA’s faculty have generated more than 130 patents since 2010.

Perhaps most importantly, faculty come to UVA knowing that instruction is as important as research, and they pride themselves on their many teaching awards.  Our best professors look for ways to encourage, mentor and develop tomorrow’s leaders inside and outside the classroom.

LIFE IN CHARLOTTESVILLE

Living in Charlottesville you’ll find sophisticated restaurants, world-renowned wineries and breweries, cosmopolitan arts and music, friendly urban and suburban neighborhoods and a Piedmont landscape that has lured adventurous souls for centuries.  No wonder the U.S. National Bureau of Economic Research named Charlottesville the “happiest city in America” in 2014.

In addition to UVA and its health system, several major employers have facilities in Charlottesville, including State Farm, Northrop Grumman, the U.S. Department of Defense, GE and others.  Charlottesville is also becoming a center for innovative start-up businesses.  The University also actively helps spouses and partners of faculty members build their networks and pursue employment opportunities with a wide variety of area employers. 

The University of Virginia is an equal opportunity and affirmative action employer. Women, minorities, veterans, and persons with disabilities are encouraged to apply. In accordance with the Americans with Disabilities Act Amendments Act of 2008 (ADAAA) and the Rehabilitation Act of 1973, qualified individuals with disabilities are protected from discrimination and may be entitled to reasonable accommodations to assist in their pursuit of employment at the University. This includes assistance in completing the online job application as well as reasonable accommodations during the interview process. Please contact the UHR Service Center: 434.982.0123 orAskHR@virginia.edu to request assistance.

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