Office Support Specialist

00011930

Office Support Specialist (EXTENDED)

Civil Service

1.00

Union

Schl of Intrdscplnry Hlth Prf

The primary responsibility of this position is to provide administrative and secretarial support for the School of Interdisciplinary Health Professions (SIHP). Duties include a variety of office support functions designed to implement, maintain, and execute effective office procedures and workflow. Additionally this person interacts with students and prospective students seeking assistance in the SIHP. It is essential that this individual possess strong organizational skills, be able to comprehend, analyze, and solve problems as they occur, and adhere to many deadlines. This individual must also be able to work independently, maintain confidential information, and be able to manage a high level of contact with other NIU units, students, prospective students, and the public on the telephone and in person. This is a full-time 12-month position.

The person in this position reports to the Office Administrator of SIHP. This person will also provide support to the SIHP Curriculum Committee and, as necessary, to the SIHP administrative and instructional staff responsible for the delivery of academic programs. This person will also fill-in for other SIHP office support staff in their absence.

1. High school graduation or equivalent.

2. One (1) year (12 months) of work experience comparable to the second level of this series.

3. Any one or any combination of the following, totaling two (2) years (24 months) of experience in the categories below:
a). work experience performing office/clerical activities, including use of computer systems
b). college or university coursework in any curriculum
~twelve (12) semester hours = six (6) months
~twenty-four (24) semester hours = twelve (12) months
~thirty-six (36) semester hours = eighteen (18) months
~forty-eight (48) semester hours = twenty-four (24) months

Have a strong working knowledge of MyNIU, OnBase, and the BlackBoard course delivery platform including BlackBoard Content Collection.

Experience with Microsoft Office (including Word, Excel, PowerPoint, and Publisher).

The holder of this position must thoroughly understand the procedures related to the delivery of academic programs including reserving meeting space, classroom accommodations and scheduling classrooms, and course scheduling systems, as well as exercising judgment in arranging meetings, conferences, and student contact for the SIHP. Understand the importance of confidentiality of records, described by FERPA and related laws and policies, and actively maintain confidentiality as required. This individual must be able to pleasantly greet and deal effectively with large numbers of people during the day and remain composed and alert; have experience with Microsoft Office (including Word, Excel, PowerPoint, O365; and Publisher); have a strong working knowledge of MyNIU, and OnBase.

M-F, 8am to 4:30pm

$11.43 per hour

Actual hiring rate is commensurate with experience, education, and internal equity; position includes a robust benefits package to eligible applicants.

08/24/2021

10/06/2021

• Fully complete the Education and Work History sections of the application. Be specific on your entire work history, including employment dates and duties for all positions held.
• If you have education and/or training in excess of what is required, we encourage you to upload your unofficial transcripts.
• After the posting has closed, your submission will be reviewed to determine if you meet the minimum qualifications for the classification, including any specialty factors associated with this particular position.
• Please monitor your e-mail for further information regarding your application. Emails will be generated from jobs@niu.edu and CivilServiceTesting@niu.edu. Please add these emails to your address book to ensure timely delivery of any future communication.
• We STRONGLY recommend that contact information used in your online profile be personal use, not professional/work information: personal email address, home address, and phone numbers. The information you provide is used to make contact on search updates, department referrals and interviews, etc. We must be able to relay sensitive and important information in a way that protects your privacy concerning job search activity, now and in the future.
• ALL QUALIFIED CANDIDATES WILL BE SCHEDULED TO COME TO THE NIU DEKALB CAMPUS TO TAKE A STATE UNIVERSITIES CIVIL SERVICE EXAMINATION. At the time of testing, you will be required to present a photo ID. NOTE: If you have previously tested for this classification and wish to rewrite the exam to improve your score and register position, please contact CivilServiceTesting@niu.edu and include Office Support Specialist 11930 in the subject line by the posting deadline.
• Required documentation noted in the posting such as driver’s license, licensures, or certifications MUST be presented at the time of examination.
• If eligible for Veteran’s Preference Points, DD214/DD215/NGB22/DD256 paperwork reflecting an Honorable Discharge MUST be uploaded to this application in order to receive the maximum eligible points on the Civil Service examination.
• After testing of all qualified applicants has been completed for this position, the names with the top three scores will be referred to the hiring department for interview.
• Click Office Support Specialist for more information including salary ranges, typical duties, minimum acceptable qualifications, and testing requirements.
• Please click Human Resource Services – Benefits for detailed information about Northern Illinois University’s benefits package.
• Employment is contingent upon your passing a criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

School of Interdisciplinary Health Professions

This position will sit and type for extended periods of time.

Must be able to lift at least 25 pounds.

Must have the ability to deliver messages/mail to buildings closely surrounding Wirtz Hall.

In accordance with applicable statutes and regulations, NIU is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, sex, religion, age, physical and mental disability, marital status, veteran status, sexual orientation, gender identity, gender expression, political affiliation, or any other factor unrelated to professional qualifications, and will comply with all applicable federal and state statutes, regulations and orders pertaining to nondiscrimination, equal opportunity and affirmative action.

The following person has been designated to handle inquiries regarding the non-discrimination policies:


Ethics and Compliance Officer, Title IX Coordinator
Health Services 230
TitleIXCoordinator@niu.edu
815-753-5560

Yes

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

NIU remains committed to ensuring that its recruitment and application procedures include full opportunities for applicants with disabilities. Employment opportunities will not be denied to anyone because of the need to make accommodations for a person’s disability during either the application or interview process. An applicant who believes they require an accommodation to participate in the employment process due to a disability may request that accommodation through the Accommodation Request Form. For further assistance, please contact the office of Affirmative Action, Equal Opportunity and Education (AAEOE) at ada@niu.edu.

NIU provides information regarding campus security, personal and fire safety, including topics such as: crime prevention, emergency response procedures and crime reporting policies, in addition to crime and fire statistics for the most recent three calendar years. The Annual Security Report containing security and safety information is available at www.safety.niu.edu/clery or by contacting the University Police Department and Public Safety Department at 815-753-9628 to receive a hard copy. The Annual Fire Safety Report is available at www.niu.edu/clery/fire_report.pdf or by contacting the Environmental Health and Safety Department at 815-753-0404 to receive a hard copy.

https://employment.niu.edu/postings/58922