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Academic Affairs Office Manager

Employer
American International College
Location
Springfield, MA

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Job Details

Category:: Administrative/Staff
Department:: Academic Affairs
Locations:: Springfield, MA
Posted:: Sep 22, 2021
Closes:: Open Until Filled
Type:: Full-time Non-Exempt
Ref. No.:: 3075
Position ID:: 136520

About American International College:


American International College is a private, coeducational institution of higher education located on a 70+ acre campus in Springfield, Massachusetts. The campus has 42 buildings on two sites approximately 1/2 mile apart with a total of approximately 660,000 gross square feet. Included in the inventory of buildings are student residences for a resident population of 900 students. Founded in 1885, the College has approximately 3200 graduate and undergraduate students. AIC offers a variety of undergraduate and graduate programs through the Schools of Business, Arts and Sciences; Health Sciences; and Education. The mission of the College is to transform student lives through career focused learning, with a strong foundation in the liberal arts, a commitment to serving the community, and a high level of involvement in the global economy.


AIC strives to create a diverse and inclusive campus community that is representative, at all job levels, of the students we serve. We are an EEO employer and we welcome applications from individuals for positions where they are underrepresented.



Job Description:


  • Provide office and facilities support for the office of academic affairs, including high level executive administrative support to the EVPAA. Maintain confidential information for the EVPAA including FERPA protected information. This includes, but is not limited to, information specific to courses, students and faculty, and curriculum.
  • Serve as point person for EVPAA communication, including acting as a liaison with IT, and event planning coordinating details and logistics.

  • Working with the deans, create a process of professional development, support and growth for adjunct faculty; in addition, create faculty and course satisfaction surveys and process to assess quality of the student academic experience.

  • Create data reports and analyze data to provide comprehensive recommendations to the EVPAA.

  • Create a process and coordinate student academic disciplinary action for the office of academic affairs.

  • Prepare and provide enrollment reporting and analysis (enrollment/attrition/persistence/completion) to the EVPAA.

  • Assist in the curriculum development and revision process.

  • Track budget for the office of the EVPAA and assist in budget planning.

  • Assist faculty, students, administration, and the public with questions and concerns.

  • Assist with the creation, assessment and improvement relative to processes within the academic affairs office.

  • Assist with the new hire orientation for the EVPAA.

  • Other duties and projects as assigned.



Requirements:


  • Required Degree(s): Bachelor's Degree

  • Required Field of Expertise: 3-5 years of experience in an executive administrative level position

  • Preferred Field of Expertise: Experience working in a higher education environment


Knowledge/Skills/Abilities


  • Ability to identify problems, analyze data, and make recommendations

  • Excellent interpersonal skills

  • Superior organizational skills; able to prioritize

  • Ability to find our answers to questions and sort out the unimportant from the important

  • Must be able to work in a diverse environment



Additional Information:


Work Schedule


This is a full-time, non-exempt, benefit eligible position scheduled for 35 hours per week. Normal office hours are 8:30 am - 4:30 pm with one hour unpaid lunch, flexible to the needs of the department. Occasional nights and weekend event work required.



AIC reserves the right to fill this position at a level above or below the level included in this posting.


AIC is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.


With limited exceptions, all AIC employees are required to receive the COVID-19 vaccination. See the complete policy by clicking here.



Application Instructions:


Qualified applicants should save and submit the following documents with the online application.


  • Brief cover letter
  • Current resume
  • Contact information for three professional references (one of which must be a current or prior supervisor)

Review of applications will continue until the position has been filled.


Organization

American International College is a private, coeducational institution of higher education located on an 88+ acre campus in Springfield, Massachusetts. The campus has 42 buildings on two sites approximately 1/2 mile apart with a total of approximately 888,000 gross square feet. Included in the inventory of buildings are student residences for a resident population of 900 students. Founded in 1885, the College has 2200 graduate and undergraduate students. AIC offers a variety of undergraduate and graduate programs through the Schools of Business, Arts and Sciences; Health Sciences; and Graduate and Adult Education. The mission of the College is to transform student lives through career-focused learning, with a strong foundation in the liberal arts, a commitment to serving the community, and a high level of involvement in the global economy.

AIC is accredited by the New England Association of Schools and Colleges; the National Association of State Directors of Teacher Education and Certification; Commission on Collegiate Nursing Education; the Commission on Accreditation in Physical Therapy Education; the Accreditation Council for Occupational Therapy Education.

American International College has received specialized accreditation for its business programs through the International Assembly for Collegiate Business Education. AIC offers a variety of undergraduate and graduate programs through the School of Business, Arts and Sciences; the School of Health Sciences; and the School of Graduate and Adult Education.

Company info
Website
Telephone
413-205-3544
Location
1000 State Street
Springfield
MA
01109
US

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