Administrative Assistant II (Part-Time) - Farm

Salary: $1,804.00 - $2,283.00 Monthly
Job Type: Part time
Job Number: 201700364
Closing: 10/3/2021 5:00 PM Pacific
Location: Merced, CA
Department: Farm - Area 3

Range 20
19 hours/week12 months/year
Interviews tentatively scheduled the week of October 11, 2021
Merced College is a midsized community college located in California's Central Valley. Founded in 1962, the college serves more than 16,000 students with room to expand on its 267 acre main campus and 120 acre Los Banos site. Merced, incorporated in 1889, offers historical sites, affordable housing, access to the Bay Area and Sacramento, and is the Gateway to Yosemite National Park and the Sierra mountains as well as home to the University of California Merced campus. Our tree-shaded, growing community of just over 80,000 includes multiple biking and walking trails as well as access to several lakes - large and small - throughout the county.

The Administrative Assistant position works directly with the Academic Dean and the Farm Manager helping to ensure fiscal accountability and farm record-keeping for our 80-acre school farm. We have year-round livestock production that includes cattle, sheep and goats. On the crops side, we typically grow forage hay and pumpkins for the community to purchase, and we hold our biannual plant sale, which is growing each year! This position would also assist with the seasonal Farmers' Market. Come join the team and embark on Agricultural adventures!

Merced College Vision
Merced College will provide transformative and empowering educational experiences to meet student and community needs.

Merced College Mission
Growing our community through education and workforce training:

lifelong learning

basic skills

career technical education

transfer

degree/certificate programs

Ensuring student success through equitable access, continuous quality improvement, institutional effectiveness, and student achievement.

General Description:
Under general supervision, to coordinate assistance to students and staff, develop and maintain the budget, develop statistical data, perform varied secretarial and clerical duties, coordinate office activities, provide administrative relief; supervise clerical functions, oversee assigned area in the absence of administrator; and perform related work as required.

Examples of Duties
Essential Functions:

Performs a wide variety of clerical and secretarial duties involving the use of considerable independent judgment and an understanding of district policies, functions and procedures

Develops working knowledge of special terminology related to the function to which assigned

Receives visitors and gives out information or refers callers to proper officials

May take minutes

Types a variety of materials

Answers routine letters independently

Receives telephone calls

Arranges meetings for the supervisor which may involve contact with other departments

May make travel and hotel reservations

Prepares schedules of meetings and insures that participants are informed of meeting dates

Keeps records of various committees

Installs and revises filing systems and other clerical procedures

Receives a variety of information which may be of a confidential nature

Orders supplies

Operates varied office equipment

Assists in the process which leads to the hiring of employees

Trains, assigns and reviews work of subordinate employees or student assistants

Coordinates workshops

Facilitates outreach activities

Provides students with college information and other services

Provides budget management

Responsible for all monetary procedures

Maintains subsidiary programs

Collects and organizes record of services provided to students

Coordinates scheduling of facilities

Coordinates the development and implementation of schedules

Performs other related duties as assigned

Knowledge of:

Modern office equipment, practices and procedures

Program guidelines and policies

Principles of business letter and report writing including the use of good English, spelling and punctuation

Collection and organization of data and information

Ability to:

Read, understand, learn and apply pertinent procedures and requirements

Compile and analyze data

Train and supervise student workers

Type at 55 words per minute

Effectively communicate both orally and in writing

Work independently and with a minimum of supervision

Work cooperatively with students, the public and District personnel

Demonstrate sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students

Typical Qualifications
Essential Functions:

High school diploma OR GED AND three (3) years applicable experience OR

Associate's degree OR

The equivalent education and experience

PHYSICAL DEMAND AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individual with disabilities to perform the essential job functions.

Environment:
Work is performed primarily in an office environment

Physical Ability to:

Hear and understand speech at normal levels

Communicate so others will be able to clearly understand normal conversation

Read printed matter and computer screens

Stand or sit for prolonged periods of time

Bend and twist, stoop, kneel, crawl, push, pull

Reach in all directions

Work at a desk, conference table or in meetings of various configurations

Operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard

Vision:
See in the normal visual range with or without correction

Hearing:
Hear in the normal audio range with or without correction

Supplemental Information
How to Apply:

Submit a complete application by the closing date/time on the Merced College career pages at https://www.governmentjobs.com/careers/mccd/transferjobs

Required Documentation:

Letter of interest addressing your qualifications for the position (cover letter)

Resume

List of three professional references (no reference letters permitted)

Legible unofficial college transcripts (undergraduate and graduate); transcripts must include the degree major and date the institution granted the degree (if using to qualify for position); official copies are not required unless applicant is hired

If Applicable:

Foreign transcripts must include a U.S. evaluation and translation completed by an approved organization per the State of California Commission on Teacher Credentialing. http://www.ctc.ca.gov/credentials/leaflets/cl635.pdf (Download PDF reader)

Equivalency Review Form (Required for applicants who do not possess the stated minimum educational qualifications and are seeking consideration on the basis of equivalency). http://www.mccd.edu/offices/hr/jobs/eqforms.html

Only the required documentation as listed above will be accepted for this recruitment. Any additional documentation will be removed from your application profile. Interview Information:Those applicants deemed highly qualified for the position will be invited to appear for oral interviews before a screening committee. A limited number of candidates will be invited to interviews. Interviews may be scheduled onsite or via Zoom. Applicants are required to ensure access to the necessary technology to participate in a Zoom interview and will be responsible for their travel expenses, if necessary.
Employee Benefits:Permanent part-time employees receive paid holidays as well as prorated vacation and sick leave. While permanent part-time employees are not eligible for health/vision/dental care coverage or group life insurance, the District does offer an optional supplemental benefits suite. Condition of Employment:The selected candidate must be fingerprinted and tested for tuberculosis at his/her own expense prior to the start of employment. In compliance with the Immigration Reform Act of 1986, all new employees are required to verify their identity and the right to work in the United States. Merced College does not sponsor visas. All offers of employment are subject to approval by the Board of Trustees. The applicant must be able to perform the essential functions of the position with or without reasonable accommodations. Individuals with disabilities may request any needed accommodation to participate in the application process. Please submit your request with your application to the Human Resources Office. Merced Community College District is an Equal Opportunity Employer



To apply, visit https://www.governmentjobs.com/careers/mccd/jobs/3225499/administrative-assistant-ii-part-time-farm





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