Assistant Project Manager, Campus Capital Projects

Assistant Project Manager, Campus Capital Projects

CCM953

Cypress College

CC Campus Capital Projects

100%

12 Months/Year

Remote work transitioning to in person August, 2021. Number of days may vary by position. Monday – Friday, 8:00 am – 5:00 pm (However, some flexibility such as evenings and weekends will be required to meet the needs of the department.)

Do you strive to make a difference in higher education? Are you looking for a rewarding career opportunity to be a part of our students’ educational success and lifelong learning? If so, we invite you to join North Orange County Community College District. We are proud to enroll over 80,000 students and serve a population of over one million people, annually! Home to more than 2,600 employees, our highly skilled, professional, and diverse faculty and staff are leading two of California’s premier colleges, Cypress Community College and Fullerton Community College, as well as one of the largest continuing education programs, North Orange Continuing Education.

The ideal candidate will share Cypress College’s commitment to diversity, equity, and inclusion. The Cypress College student body is incredibly diverse, with over 46% Latinx, 24% Asian/Pacific Islander, 16% Caucasian, 4% African American, and 0.18% American Indian/Alaskan Native. Students from over 30 countries join our International Student program every year. The College believes in creating an inclusive and multicultural learning experience where faculty and staff from diverse backgrounds can contribute to the development of our students.

Cypress College is ranked 3rd in the nation (among community colleges between 5,000 and 15,000 students) for the quality of faculty/teaching and 1st in California (out of 114) in the 2018 and 2020 Best Community Colleges report by Niche.com. Cypress College epitomizes an environment of academic excellence, underscored by our 53% completion rate, a full 7% higher than the state average. Whether it is vocational studies such as our T-TEN program, a collaboration with Toyota Motor Corporation which is ranked #1 in the nation, or academic programs, such as English and ESL, where the success rate of our students is 15% higher than statewide averages, Cypress College sets the benchmark for excellence. Cypress College is designated as a Hispanic Serving Institution (HSI) and was awarded a DHSI Title V grant in 2019. The college is also eligible for designation as an Asian American, Native American Pacific Islander Serving Institution (AANAPISI). Cypress College is proud of its many programs that serve our diverse student body, such as the Legacy and Puente programs. The College provides many avenues of support for our faculty and staff through networks that include the Latino, Asian/Pacific Islander, Black, and LGBTQ Faculty Staff Associations.

College employees are guided by the five core values of Excellence, Integrity, Collegiality and Inclusiveness, centered in Equity. We are a Guided Pathways institution, and our comprehensive Student Services programs support and enhance strategic goals related to access, retention and persistence initiatives on campus. In partnership with instructional faculty, our student services staff and faculty strive to implement innovative strategies to ensure all students succeed and experience a culturally relevant environment on campus.

Cypress College is an equity-minded institution, committed to ensuring all students are supported on their academic journey. We invite you to be a part of this celebrated and diverse community of learners where we put students first. More information can be found at www.cypresscollege.edu .

• 100% employee medical premium coverage and a contribution toward dependent coverage
• Fringe allowance to be used at employee’s discretion
• Voluntary (Medical/Dependent Day Care) Flexible Spending Account
• $50,000 life insurance benefit
• Deferred Compensation Program (403(b)/457 plans)
• Retirement Pension Plan (CalSTRS/CalPERS)
• Abundant Professional Development opportunities
• 18 paid holidays + Paid vacation
• Cumulative sick leave
• Summer schedule (exceptions apply)
• Employee Assistance Program
• Environment that fosters diversity and inclusion
• Progressive and innovative culture

Under the direct supervision of the Project Manager, Campus Capital Projects, coordinates developing, planning, organizing, and coordinating the daily construction activities for the District’s campus capital projects, including preparing cost estimates, scheduling and recommending construction projects, coordinating all requirements of the Division of the State Architect’s Office (DSA), and developing and coordinating submittals for the State Schedule Maintenance Program.

Examples of essential functions are interpreted as being descriptive and not restrictive in nature.

Coordinates with the District departments, Campus Maintenance & Operations department, architects and engineers, DSA inspectors, and contractors to ensure projects are delivered in an effective, timely and responsible manner and are in compliance with District standards, applicable laws, codes, rules, and regulations.

Researches and assists in developing District standards for a wide variety of construction-related projects, ensuring all proposed standards conform to current building codes and federal, state, and local regulations and guidelines.

Assists in planning, scheduling, and coordinating District capital construction projects. Assists in developing schedules for projects to minimize impact on instruction programs and office functions.

Maintains and establishes document control protocols for all facilities projects, from inception through design, construction, close out, and audit. Updates and maintains campus and facility site and building plans for inventory purposes and annual space planning.

Analyzes and reviews student enrollment projections and enrollment surveys to evaluate facility needs and capacities in relation to annual and long-term facility plans; reviews applicable Master Plans for sites.

Assists Campus Capital Project Manager, District’s Purchasing and Facilities & Construction departments during mandatory pre-bid meetings and bid openings, pre-construction meetings and conferences to clarify construction features and document submittals policies.

Reviews contracts and recommends the award of contracts for construction, renovation, and alternation projects. Assists in the review, analysis, and preparation of contracts for professional services as needed.

Assists in reviewing, analyzing, preparing, and administering requests for proposals, solicitations, quotes for services, and qualifications of consultants/vendors/contractors related to pre-construction and construction activities as assigned.

Reads and interprets building plans, drawings, specifications, planning reports and other documents to assure conformance with building safety codes, codes, applicable laws, and regulations. Performs and interprets statistical calculations.

Verifies architectural and engineering cost estimates.

Assists in the development of annual budgets. Assists in fiscal analysis relating to facilities planning and construction accounting, budgeting, processing invoices, and payment requests. Audits accounts to ensure funds are appropriately expended and comply with appropriate state and federal regulations.

Assists in the preparation of expenditure and close-out reports with the State Chancellor’s Office, Division of State Architect or other regulatory agencies as assigned.

Meets, prioritizes, coordinates, and schedules various capital projects with Campus and District administrators, maintenance personnel, contractors, department chairs, faculty, and staff as they relate to facilities planning/construction activities.

Assists in preparation of oral and written materials, reports, Board of Trustees meeting agenda item(s), and conducts follow-up activities as necessary for specialized facilities planning/projects.

Inspects completed and work-in-progress construction projects on a daily basis. Inspects and recommends the removal of fire, safety, or health hazards including assisting in coordinating asbestos-related issues.

Reviews and recommends purchasing requests. Makes recommendations on change orders. Ensures all paperwork is completed and filed.

Prioritizes and coordinates duties and assignments to ensure effective workflow and to facilitate operations. Completes and processes required documents and reports.

Uses word processing, spreadsheet, project management, and planning software tools to produce charts, graphs, tables, and other type documents. Uses and learns a variety of software systems, including facilities database management and fiscal management, or web-based systems that campus may utilize in the course of planning, design and construction, typical to facility planning.

Performs duties such as receiving visitors and incoming calls, schedules meetings and appointments; prepares reports, minutes of meetings, requisitions and statistical materials; may compose standard letters; operates office machines and equipment, such as but not limited to calculators, fax machines, photocopying, and personal computers.

Provide leadership in District/College efforts to increase the diversity of faculty and staff, to address student achievement gaps, and in the creation of a welcoming and inclusive work and educational environment.

Assist and promote the growth and success of a diverse population of students and employees through the development of interculturally competent and equity minded management and leadership abilities. The ideal candidate should have experience in this area with African Americans, Latinx, Native Americans, Pacific Islanders and other disproportionately impacted students and employees.

Performs other duties as assigned.

The Assistant Project Manager, Campus Capital Projects maintains frequent contact with students, faculty, staff, management, the community, various departments, local governments and outside agencies.

Knowledge of methods of project management, budgeting, scheduling, contracts, planning and construction, materials, equipment, supplies related to facilities

Knowledge of materials and methods of building construction practices and delivery methods including the laws governing the construction, maintenance, and repair of educational facilities including labor costs

Knowledge of estimating materials and labor costs

Knowledge of basic architectural and engineering principles and practices

Knowledge of construction industry standard principles and practices

Knowledge of state and local agency laws and regulations, such as the Division of State Architect (DSA), Division of Industrial Relations (DIR), and California Department of Education, building codes, and other governmental agency requirements for facilities planning and construction

Knowledge of California Environmental Quality Act, Storm Water Pollution and Prevention Programs, Hazardous Materials Abatement Programs, Energy Saving Incentives and Programs

Knowledge of safety practices and requirements to comply with various safety and hazardous materials training requirements such as those required by the Occupancy Safety and Health Administration (OSHA) and National Institute for Occupational Safety and Health (NIOSCH).

Knowledge of budgeting principles and practices

Knowledge of customer service principles including the use of tact, patience, and courtesy

Ability to interpret, apply, and explain local, state and federal laws governing construction of community college facilities, but not limited to, Title 24 of the California Code of Regulations (California Building Standards Code), American with Disabilities Act (Title II and III), fire, safety, and energy conservation

Ability to apply District operations, organization, policies, and objectives experience

Ability to update and apply District Standard

Ability to perform public speaking

Ability to communicate effectively orally and written English with diverse constituencies within and outside of the district

Ability to prepare various reports

Ability to manage multiple projects simultaneously with critical activities and deadlines

Ability to prioritize and schedule work

Ability to evaluate the quality of work performed by outside professionals and contractors

Ability to access drawings and plans in the California State Chancellor’s Office FUSION program

Ability to operate computer and assigned software, including scheduling software to develop detailed construction schedules

Ability to utilize AutoCAD including knowledge of Building Information Modeling (BIM) and clash detection

Ability to maintain and organize detailed records

Ability to work independently with little direction

Ability to drive a vehicle to conduct work and visit multiple facilities and active construction sites; observing legal and defensive driving practices

Ability to maintain sensitive to and understand the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds in a community college

This position requires a valid driver’s license. Incumbent may be required to travel off site for business reasons. All employees driving personal, leased, or district-owned vehicles for District related activities must certify possession of a valid Driver’s License. Employees must certify that personal vehicles are covered by automobile insurance as required by California law. (Administrative Procedure 7400, Section 4.0) If selected as a finalist and/or given an offer of employment for this position, you will be required to provide your valid Driver’s License information. Human Resources will contact the finalist to obtain this required documentation at that phase of the recruitment.

Must be able to travel between campuses, other District locations, and other sites.

The award of all degrees must be verifiable on a legible transcript. If degree award date is not posted on transcript your application will be deemed incomplete and removed from consideration. All degrees and course work used to satisfy the required minimum qualifications must be from accredited post-secondary institutions. If selected as a finalist and/or given an offer of employment for this position, you will be required to provide a transcript (may be unofficial). Human Resources will contact the finalist to obtain this required documentation at that phase of the recruitment.

Bachelor’s degree in architecture, engineering, construction management or other related degree and five years of increasingly responsible experience within the last seven years in construction planning, estimating, coordination, inspection, and project management.

Experience in local bond and state funded projects preferred. Experience working in a California community college facilities management position preferred.

Commitment to diversity. All applicants must have demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff. The applicant must be able to demonstrate how their experience with these factors relates to successfully achieving the goals of the position.

Prior experience in approaching work and interactions with colleagues and/or students in an equity minded manner. Ability to provide an inclusive and welcoming work/educational environment.

Experience working with architects, engineers, contractors, inspectors, and other construction specialists.

Experience working with Division of the State Architect projects.

Demonstrated experience ensuring equity in the duties and areas of responsibility for this position and the ability to address the needs of diverse student and/or employee populations.

Office environment subject to constant interruptions and frequent interaction with others. Field environment requiring site inspections; may involve exposures to various chemicals, hazardous materials, high voltage, excessive noise, high locations, and/or cramped conditions. Essential functions require maintaining physical condition necessary for ambulating for extended period of time; walking over rough or uneven surfaces; moderate to heavy lifting; and near visual acuity for creating computer-generated work and reading printed materials.

$90,186 - $114,114 Annually

2015130P

09/20/2021

11/01/2021

Special COVID 19 Notice: Interviews may be held in person (following all necessary precautions) or in a virtual format. Employees must reside in California while employed with NOCCCD, even during remote work. Thank you for your continued interest in working at North Orange County Community College District.

The North Orange County Community College District is committed to protecting the health and wellbeing of students, faculty, staff, administrators, and the communities it serves. The Board of Trustees voted to mandate COVID-19 vaccinations for all employees and those students enrolled in on-campus classes with allowances for religious or medical exemptions as defined by law. The due date for employees and students to be fully vaccinated is November 1, 2021. More information can be found on our District website by visiting https://www.nocccd.edu/covid19 .

This is a designated classified management position subject to a one-year probationary period.

Initial salary placement will be determined by the Office of Human Resources in accordance with Board Policy and is not negotiable. The candidate selected for employment will be required to provide the following: official transcripts and verification of experience prior to the first duty day, identification and employment eligibility as outlined in the Immigration Reform and Control Act, fingerprints and required medical certification pursuant to statue. NOCCCD will not sponsor any visa applications. The District may choose to fill one or more positions from this recruitment within the same fiscal year or 8 months, whichever is longer. To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. For questions which may not apply, indicate “N/A” (not applicable). Do not use terms such as “see resume” or “see attached”.

The minimum required number of references for this position is three (3) and will be requested at the finalist and/or offer of employment phase of the hiring process.

All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. Possession of the minimum qualifications does not ensure an interview. At the time of the interview a written exercise and/or an oral presentation related to the assignment may be required. Subsequent to the interviews, the screening committee will select candidates for final consideration. A second interview will be required of candidates selected as finalists. Minimum Qualifications – Experience: One year of experience is equivalent to 12 months of experience at a maximum of 40 hours per week (full time). Applicable part-time experience will be converted to the full-time equivalent for the sole purpose of meeting the experience minimum qualification (example: Twelve (12) months of part time work experience is equivalent to six (6) months full time). Minimum Qualifications – Education: 24 units are equal to one year of education. As applicable, education must be from a regionally accredited institution and verifiable on a legible unofficial transcript. NOCCCD offers reimbursement for candidate travel expenses. Visit http://www.nocccd.edu/policies-and-procedures to view the administrative procedures – AP 7120-10. Evaluations of foreign degrees and/or course work are required. See our website at http://www.nocccd.edu/minimum-qualificationsfor information regarding evaluation of foreign degrees. If you would like to add additional transcripts not required by the position, you may upload them to the “Additional Transcripts” link when completing your application. Reasonable accommodations for applicants with disabilities may be requested by calling (714) 808-4810 at least three business days in advance of the scheduled examination/interview date.