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Administrative Associate III

Employer
Sam Houston State University
Location
Huntsville, TX

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Administrative Jobs
Institutional & Business Affairs, Clerical & Administrative Support
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Requisition:

202100336S

Title:

Administrative Associate III

FLSA status:

Non-Exempt

Hiring Salary:

This position is a pay grade 14. Please see Pay Grade Table at: https://pa-hrsuite-production.s3.amazonaws.com/116/docs/550174.pdf

Occupational Category:

Technical/Para-Professional

Department:

Finance & Operations Office

Open Date:

09/21/2021

Open Until Filled:

Yes

Educational and Experience Requirement:

Associates degree with coursework in Business Administration or related field. Four years relevant experience preferably in a university setting. Experience in finance, accounting, budget analysis, or equivalent is preferred. Additional education may be considered in lieu of experience.

Nature & Purpose of Position:

Performs complex administrative assignments as directed by the Assistant Vice President for Finance & Controller and Office of the CFO and Senior Vice President for Operations. Provides advanced assistance to administrative officers of the University in coordinating business activities.

Primary Responsibilities:

Works for the Assistant Vice President for Finance & Controller and supports the Office of the CFO & Senior Vice President for Operations. Processes correspondence and answers requests of a complex nature, referring matters which are highly complex, controversial, or specialized to the appropriate authority level. Processes incoming and outgoing correspondence. Processes all travel for Assistant Vice President for Finance & Controller from initial requisition to completed reimbursement. Completes EPAFs and hiring processes. Reviews budget items for the departments that report to the Assistant Vice President for Finance & Controller. Processes various purchases done by either requisition or interdepartmental forms. Oversees office records to include the tracking of daily document flow and filing of all office correspondence. Completes all purchases of office goods and services. Manages departmental procurement card activity and the responsibility of processing transactions, monthly reconciliation and reporting to procurement personnel. Explains procedures relating to activities performed in the department and throughout the Division of Finance and Operations. Completes other administrative functions as assigned. Supports administrative functions for the office of the CFO & Senior Vice President for Operations as well as occasionally supporting other areas within the Division of Finance and Operations. Performs other related duties as assigned.

Other Specifications:

Excellent interpersonal skills and professionalism expected. Must be organized, detail-oriented, proficient in Microsoft Office software, and have excellent verbal and math skills. Requires accuracy in all phases of work. Must meet schedules and timelines and exercise initiative, independent thought, and judgment over non-routine budget and administrative tasks. Ability to develop and maintain effective working relationships. Knowledge of, or the ability to learn, university policies and procedures. Knowledge of accounting procedures and methods and the ability to apply them to difficult or complex situations. Organizational skills in managing projects simultaneously while maintaining a satisfactory work product. Ability to identify problems, evaluate alternatives, and implement effective solutions. Ability to communicate effectively in both oral and written form. Ability to compile, organize, interpret, and communicate financial data and results in a concise format. Ability to explain policies and procedures to staff and the public. Ability to establish and maintain a good rapport with university faculty, staff, students, and the general public. Ability to work with and maintain confidential information.

Full Time Part Time:

Full Time

Quicklink:

https://shsu.peopleadmin.com/postings/28843

EEO Statement:

Sam Houston State University is an Equal Employment Opportunity/Affirmative Action Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, religion, sex, national origin, age, veteran status, disability status, sexual orientation, pregnancy, or gender identity or expression. Sam Houston State University is an “at will” employer. Employees with a contract will have additional terms and conditions. Security sensitive positions at SHSU require background checks in accordance with Education Code § 51.215.

Organization

About Sam Houston State University

For more than 140 years, Sam Houston State University has been preparing students for meaningful lives of achievement. Its motto, "The measure of a Life is its Service," resonates among its 22,000 students, eight colleges and well beyond its historical roots through research, creative endeavors, service learning, volunteering and more.

SHSU is an inclusive institution whose mission is to provide high quality education, scholarship, and service to students. With over 90 bachelor degrees, 50 master’s, and 11 doctoral programs—including the nation’s first Ph.D. in forensic science, SHSU provides an exceptional college experience for every student: traditional or non-traditional; first generation; international; or online.

Service to self and others is paramount at SHSU and reflected in all university organizations and programs. In fact, the university was named to USA Today’s Top 50 in the U.S. for “commitment to civic engagement and global awareness,” in addition to being classified a "Community Engaged Campus" by the Carnegie Commission on Higher Education. This honor, bestowed to only 311 public institutions nationwide, acknowledges the university's significant commitment to service.

Sam Houston State University has a small town feel with large scale opportunities. Located in the Piney Woods region of East Texas, Huntsville provides area residents with a sense of community and belonging, although just an hour drive north of Houston. 

SHSU is an Equal Employment Opportunity/Affirmative Action Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, religion, sex, national origin, age, veteran status, disability status, sexual orientation, pregnancy, or gender identity or expression. Sam Houston State University is an "at will" employer. Employees with a contract will have additional terms and conditions. Security sensitive positions at SHSU require background checks in accordance with Education Code § 51.215. SHSU is committed to promoting a campus culture that embraces diversity and inclusion. The University acknowledges and values our responsibility to cultivate an equitable and inclusive environment where students, faculty, staff, and community recognize the benefits of collaboration and mutual respect through diverse identities and experiences.

Member The Texas State University System  

Find Us
Website:
Telephone
936-294-1070
Location
1905 University Avenue
Huntsville
TX
77340
United States
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