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UTS-Temporary Diversity, Equity, and Inclusion Program Coordinator and Communications Specialis...

University of North Carolina at Chapel Hill
Chapel Hill, NC

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Job Details

Position Type:

Temporary Staff (SHRA)

Job Title:

UTS-Temporary Diversity, Equity, and Inclusion Program Coordinator and Communications Specialist at UNC Chapel Hill

Department Name:

HR UTS Partnership

Vacancy ID:


Position Posting Category:

Student Services

Hiring Range:



Full-Time Temporary

Work Schedule:

M-F 8am – 5pm 40 hours/week with expectation of some night and weekend work

Estimated Duration of Appointment:

6 months not to exceed 11 months

Posting Open Date:


Posting Close Date:


Description of Work:

This job requires a range of skills – writing/communications, program management, event planning, etc., in addition to administrative support skills

Manage and coordinate all aspects of the team’s virtual and in-person events including creation, planning, implementation and logistics. Solicit input from the team and stakeholders when creating an event. Contact vendors and venues to host events. Professionally communicate with event participants, panelists, and executive speakers about the schedule and what to expect. Arrange travel and overnight accommodations for speakers, panelists, VIPs as appropriate and oversee their logistics in-person or virtually. Collaborate with facilities to secure and set up meeting or event space. Manage all IT and AV needs. Provide direction to all support staff on day of event. Responsible for all communication and marketing related to these programs. Plan events to ensure that logistics, curricular, and social aspects of the events enhance the educational experience and contribute to overall student/participant learning. Create and prepare summary event statistics and reports. Propose ways to measure and improve event success in the future. Manage survey processes. Conduct research to evaluate the effectiveness of each event and overall satisfaction with the program. Initiate and maintain participant feedback in order to obtain ideas for improvement. Review post-event findings and offer recommendations to the team for events improvement following year

Manage calendars and also responsible for planning, prioritizing, negotiating, and scheduling of meetings, conferences, and travel. Schedule meetings with multiple attendees with limited and competing availability. Review and update calendars regularly. Proactively prepare meeting materials. Resolve schedule conflicts. Maintain organizational charts, listservs, and assist with other confidential projects as required. Note: Given the level of activities and responsibilities, this person will be required to have a high level of confidentiality, sensitivity and discretion. Use independent judgment to determine which requests can be rerouted and which need to be addressed immediately. delegate authority to handle information requests and correspondence, analyze incoming information for significance, reroute requests as needed, determine needed outcomes and work on matters to resolution. Keep team members up to date. Share program summaries across the organization Greet guests via email, virtually or in-person and serve as a public face of the program to visitors. The position will also reserve conference rooms and meeting space, and order supplies. Shepherd and contribute to critical organizational initiatives, such as an educational series, employee/staff/student affinity groups, communication projects, new hire orientations and onboarding, helping to clarify and refine strategy (tasks, timeline), coordinating efforts with UNC Main Campus, general programming, crisis and emergency topics, and efforts to bolster and improve environment and outcomes for students, staff, employers and faculty. This will include conducting surveys, researching, analyzing and project planning, and creating dynamic data reports. Coordinate metrics reporting procedures across organizational teams. Track and enter data into electronic files that feed dashboard. In addition to the communications and promotions associated with events and special projects, this role also requires creation of communications issued by Initiative. These may include newsletters, content (blogs, interviews, articles) for the web site, emails, surveys and survey forwarding letters, reports, data for the dashboard, presentation drafts, and proposal drafts. The position will be responsible for independently composing materials for internal and external stakeholders (i.e., memos, agenda, emails, presentations, etc.) and presenting the information in a format that is meaningful. Managing all budget line items for the team. Forecast and track budget issues. Monitor expenses closely to avoid exceeding pre-determined event budgetReceive and record all invoices. Ensure timely processing of payments and reimbursements. Set up purchase orders. Work with staff to obtain any necessary signatures or approvals for various expenses. Reconciling budget and expenses monthly. Schedule periodic meetings with team to review YTD expenses and flag any areas of concern.

Education and Experience:

Bachelor’s degree
Preferred: Experience and/or training with event management and administrative duties.

Equal Opportunity Employer Statement:

The University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran.

Stimulus/ARRA Funded:


Special Instructions :

UNC-Chapel Hill and NC State University are collaborating to extend NC State’s internal temporary staffing function as a shared service for both institutions. Under this partnership, UTS provides exclusive temporary staffing services to UNC-Chapel Hill and NC State, employing candidates to work as temporary employees in a variety of jobs on both campuses. If interested, please apply here:

Temporary Employment Policies:


The nation’s first public university is at the heart of what’s next, preparing a diverse student body to become creators, explorers, innovators and leaders in North Carolina and throughout the world. Carolina’s nationally recognized, innovative teaching, campus-wide spirit of inquiry and dedication to public service continue the legacy that began in 1795 when the University first opened its doors to students.

Here, in one of America's most beautiful college settings, we offer exceptional careers in richly diverse fields. Come explore what UNC-Chapel Hill has to offer you.

Undergraduate Enrollment: 19,117

Graduate/Professional Enrollment: 10,894

Total Student Enrollment: 30,011

Founded: 1789, as the first state university in the United States

Type of Institution: Public, four-year

Undergraduate Admission: 15,961

Graduate/Professional Enrollment: 10,039

Total Student Enrollment: 26,000

Faculty: 3,000

Percentage of faculty who hold Ph.D.s or the highest degrees in their field: 94 percent

Faculty/student ratio: 1/14

Location: UNC is located in the heart of Chapel Hill, the best college town in America! It's a friendly town of about 40,000 in the geographical center of North Carolina. Chapel Hill is at the western point of the Research Triangle, an area of about one million people, comprised of Chapel Hill, the cities of Durham and Raleigh, and the Research Triangle Park, home of many corporate offices and scientific research centers. Carolina is about 30 miles from the state capital, Raleigh, and 20 minutes from Raleigh-Durham International Airport.

Chapel Hill's main street, Franklin Street, borders the campus and offers shops, coffee houses, cafés, movie theaters and houses of worship. The town has a historic district, museum, library, parks, malls, and many recreational facilities.

Origins of Carolina's students: 82 percent of UNC's freshmen are from North Carolina and 18 percent are from out-of-state. Our students come from 42 different states and our international students represent 37 countries.

Size of freshman class: Approximately 3,400

Class size: Barely five percent of undergraduate classes contain more than 100 students; two-thirds of undergraduate classes have fewer than 30 students. Forty-one percent have fewer than 20 students, including First Year Seminars, in which first-year students work closely with professors.

Sports and athletic programs: UNC is an NCAA Division I school with 28 varsity teams. Carolina is the proud home of the Dean Smith Center, Kenan Stadium, Carmichael Auditorium, Koury Natatorium, and many other fine athletic facilities. Students join more than 60 intramural and club sports, which include baseball, bowling, crew, golf, lacrosse, rock climbing, rugby, tae kwon do, and ultimate frisbee. The Student Recreation Center offers weight training, aerobics, stair machines, and all the equipment you would expect to find at a great health club! Carolina offers a newly renovated outdoor pool and indoor pools, a golf course, tennis courts, and the longest zipline in America!

Number of residence halls: Incoming undergraduates will live in one of Carolina's 29 residence halls, which are wired for Internet access and cable television.

Scholarships and financial aid: About 40 percent of UNC-Chapel Hill students receive scholarships and/or some form of financial aid.

Special research institutes: Institute for Research in Social Science, Institute of Outdoor Drama, Morehead Planetarium, Kenan Institute of Private Enterprise, Institute of Government, Institute of African American Research.

Career services: On-campus counseling, job fairs, résumé writing service, internships, placement services.

Technological facilities: Students find multiple uses for Carolina's state-of-the-art technological resources. They can access Carolina's computer services through Academic Technology and Networks, which manages academic computing, e-mail, microcomputing labs, interactive media presentation, video and classroom support, and a help desk. The MetaLab oversees the development of SunSITE, one of the world's busiest digital library and electronic publishing projects.

Students may open e-mail accounts, and many use campus computer resources to construct personal Web pages. Students in residence halls have hardwired network connections to the Internet and cable television in their rooms. At the ATN Training center, students may take classes on software packages and utilities. Computer labs are available for student use all over campus.

Carolina Computing Initiative: Beginning with the freshman class of 2000, undergraduates must purchase laptop computers. The University has arranged for IBM to offer computers at excellent prices. Students, faculty, and staff will enjoy cost savings, higher quality compatible equipment, and better technical support through CCI.

The Study Abroad program allows students to live and learn in Europe, the Middle East, Asia and the Pacific Rim, Africa, and the Americas.

The Honors Program offers special seminars, research programs, and the chance to design your own independent studies.

Carolina students spend time in public service through student organizations, the Campus Y, the Carolina Center for Public Service, and courses that incorporate community service.

UNC's chapter of Phi Beta Kappa, a national collegiate honor society, is the oldest in North Carolina, dating from 1904. There are many other honorary societies at Carolina.

UNC offers ROTC programs in all branches of national military service.

Through the First Year Seminars program, first year students will understand what it means to study at a premier research university. They will learn from faculty members and share in their research in seminars of no more than 20 students.

Life outside the classroom: More than 370 clubs, teams, and student organizations offer something for everyone! You can choose from among musical and dramatic performing groups, publications, ethnic and religious clubs, the Campus Y and other service organizations, fraternities and sororities, and pre- professional organizations. Whatever your interests, you will find others at Carolina who share them!

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