Job Title: Office Associate
Location: Augusta University
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 233926
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Required Qualifications Associate's degree from an accredited college or university in a related field may be substituted for experience

OR

High School Diploma, GED, or equivalent from a recognized State or Federal accrediting organization with a minimum of three years' experience performing secretarial/clerical assistant duties in an office settingKnowledge, Skills, & Abilities

• Proficient computer skills in Microsoft Office Suite, including Word, Excel, PowerPoint and Outlook
• Ability to learn additional software programs as needed.
• Excellent customer service skills, telephone etiquette and organizational and communication skills.
• Ability to effectively interact with a variety of people, including students, faculty, deans, and staff across campus, as well as external callers and visitors to the office.
• Working knowledge of school's policies/procedures.
• Ability to multi-task and work independently.
• Must be able to meet deadlines and maintain confidentiality.

Preferred Qualifications Bachelor's degree from an accredited college or university and knowledge of and experience in Banner and PeopleSoft.Responsibilities The incumbent of this position will provide backup administrative and office support for the Dental College of Georgia's Office of Students, Admissions and Alumni. Assist the Administrative Assistant 2 as needed with daily departmental work tasks. Work tasks may include but are not limited to: notify course directors of excused absences from students, answer the phone, travel, book conference rooms, track supplies and submit paperwork as needed to core areas. Quickly respond to students' needs to answer questions and resolve their issues. Students are our priority within this office. Assist with student events to coordinate and set-up the event from start to finish. Track, log & verify student community service hours. Send out student event communications to the college. Maintain electronic student files. The duties include, but are not limited to:

• Provide administrative and office support for the DCG Student Affairs and Alumni office. Stay informed of the formal and informal college/departmental goals, standards, policies and procedures which includes some familiarity with other DCG departments. This includes, but is not limited to answering the phone, helping with the outside organizations that interact with the students, such as the Georgia Dental Association, American Student Dental Association and several other private and fraternal dental organizations.
• The person in this position will be responsible for processing and reporting excused absences for students. These excused absences are communicated to course directors and others as required by DCG Attendance Policies.
• Communicate information to students, faculty, staff and students as needed. Assist students as needed with any concerns/issues/problems as top priority.
• The person in this position will assist the Administrative Assistant 2 with all event planning. This includes, but is not limited to making room reservations, facility forms, campus services as needed
• Assisting with acquiring proper location, vendors and supplies, campus services, etc. The events include, Hooding, the White Coat Ceremony, Family Day, Fall Kickoff, Senior Picnic, and the Senior Awards Ceremony.
• The person in this position will be responsible for helping with the documentation of all Scholarships and preparation for the Scholarship Committee meetings.
• Assist the administrative assistant 2 as needed with daily departmental work tasks to include but not limited to: answer phones, travel paperwork, book conference rooms, track supplies, submit paperwork to core areas and assigning student lockers and verify they are cleaned out when locker moves have finished.
• Other duties as assigned.

Shift/Salary Shift: Days/M-FPay Grade: 7Salary: $12.62/hr Salary to be commensurate with qualifications of selected candidate within the established range (generally minimum-midpoint) of the position Recruitment Period: 9/17/2021 - Until FilledConditions of Employment All candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during the course of their employment and beyond.Equal Employment Opportunity Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.Other Information This position is also responsible for promoting a customer friendly environment and providing superior service to our patients, students, faculty, and employees. “Augusta University is a patient-and family-centered care institution, where employees partner everyday with patients and families for success.”Augusta University is a tobacco free environment and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.