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Manager of Fiscal Operations (WCC) - RE-POSTED

Westchester Community College
Valhalla, NY

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Job Details

Category:: Administrative Positions
Department:: Administrative Services
Locations:: Valhalla, NY
Posted:: Sep 20, 2021
Closes:: Open Until Filled
Type:: Full-time
Ref. No.:: MFO2122
Position ID:: 137081

About Westchester Community College:

Westchester Community College was founded in 1946 as the New York State Institute of Applied Arts and Sciences in White Plains. In 1957, the County of Westchester bought the 360-acre John Hartford estate in Valhalla and designated 218 acres for the community college. Westchester Community College is more than just the county's largest educational institution. It is a living, breathing part of Westchester that goes beyond the influence of a typical college and affects the lives of all who enter its doors.

Job Description:

Under the general supervision of the Vice President and Dean of Administrative Services and the Controller for Westchester Community College, the Manager of Fiscal Operations (WCC) assists in performing the financial and business functions of the Bursar's Office, Payroll, and disbursements of aid on Student Accounts. Management and supervision is exercised over staff. The Manager of Fiscal Operations (WCC) also:

  • Provides data from federal and state restricted funds and other student related data to be used by the Controller or Vice President and Dean of Administrative Services (CFO/COO) in reporting to governmental and outside agencies;
  • Manage and supervise the Bursar's Office to include departmental planning and budget preparation, fee assessment, billing verification, 1098 T tax reporting, student refunds, county operating and capital chargeback, written procedures, and customer service;
  • Manage and supervise the financial aid disbursement and certification functions;
  • Manage and supervise the college payroll department including bi-weekly payroll processing for salaried and hourly staff; manage bi-weekly, quarterly and annual tax reporting, including W-2s; manage the pension reporting (NYSERS, NYSTRS, and the Optional Retirement Plan), college tax deferred plans, and all other payroll deductions; and update payroll & tax programs;
  • Maintain and test the PeopleSoft system (or equivalent student financial system) and all software releases and patches related to student account fee assessments and regulatory compliance reporting;
  • Supervise the financial procedures for revenue collection at all sites;
  • Prepare and implement policies and regulations as required in the area of student accounts and revenue collection, including federal and state aid programs;
  • Implement new electronic processes related to the delivery of student services;
  • Serve as the Business Office liaison between Student Services and Academic Affairs;
  • Interact with all independent, federal and state auditors, providing analyses, and schedules, as requested;
  • Supervise the work of staff by planning, allocating, and coordinating the work flow; guiding and advising staff in the more complex phases of their work; training employees; allocating personnel to ensure continued service in all areas; and advising staff on student accounts and office personnel matters related to work flow and coverage;
  • Serve as the liaison between college administration and college banking partners regarding bank and credit card processes;
  • All other duties, as assigned.


REQUIRED QUALIFICATIONS: A Bachelor's degree in Accounting, Business Administration, Finance, or a closely related field, including the satisfactory completion of 12 credits in Accounting, and six years of experience in financial operations, three years of which must have been in a supervisory capacit, are required. The successful candidate must possess thorough knowledge of modern accounting and auditing theory and practice; financial accounting, credit & collections, and financial aid disbursements as well as financial management information systems and controls. The successful candidate must have working knowledge of applicable federal, state and local laws and regulations. The ability to plan and direct the work of a substantial number of employees; and the ability to organize and initiate accounting systems for new programs. The incumbent must also possess the ability to communicate effectively, both orally and in writing is required. The ability to establish and maintain effecting working relationships and use computer applications is required. Experience with ERP finance applications and advanced spreadsheet capabilities are also required.

PREFERRED QUALIFICATIONS: A minimum of three years of experience within a supervisory capacity in education is strongly preferred.

Additional Information:

SALARY & BENEFITS: The starting salary is $97,212 plus excellent benefits.

Application Instructions:

This position has been re-posted. Previous applicants do not need to re-apply. Applicants must apply online by submitting a letter expressing interest in this position, a resume/CV, and contact information for three professional references. You must be legally eligible to work in the United States at the time of hire. Please login to: in order to check/edit your profile or to upload additional documents. The review of candidates will begin immediately and continue until the position is filled.

Westchester Community College provides accessible, high quality and affordable education to meet the needs of our diverse community. We are committed to student success, academic excellence, workforce development, economic development and lifelong learning.

The College will provide equal opportunity in all of its employment practices to all persons without unlawful discrimination on the basis of political affiliation, age, race, color, national origin, ancestry, citizenship, genetic information, religion, disability, sex, sexual orientation, gender identity, gender expression, marital status, parental status, pregnancy, arrest or conviction record, membership in any reserve component of the armed forces, or use or non-use of lawful products off College premises during nonworking hours, or any other status protected by applicable state or federal law.


Working at Westchester Community College

Mission and Goals

Westchester Community College is more than just the county’s largest educational institution. It is a living, breathing part of Westchester that goes beyond the influence of a typical college and affects the lives of all who enter its doors.


Westchester Community College was founded in 1946 as the New York State Institute of Applied Arts and Sciences in White Plains. In 1957, the County of Westchester bought the 360-acre John Hartford estate in Valhalla and designated 218 acres for the community college.


There are approximately 12,000 full- and part-time college credit students. Continuing education students bring the total number served by the college each semester to more than 20,000. Precise statistics about the college's enrollment history can be found in the Institutional Research & Planning pages.


Westchester Community College’s faculty and professional staff have received more SUNY Chancellors Awards for Excellence than any other community college in the system. More than 98% hold masters or doctorate degrees in their fields. Student/faculty ratio is 16.1:1.

Veteran Friendly Campus

The college, which opened in 1946 in order to train and educate veterans, welcomes those who have served our country. We are considered a "Veteran Friendly Campus" due to our extensive services for those who have spent time in the military.


The college offers more than 50 associate and certificate programs. We have three types of associate degrees in 36 subject areas: the Associate in Arts for students transferring to four-year institutions in the liberal arts; the Associate in Science for those transferring to four-year institutions for business, math, science or health careers; and the Associate in Applied Science for those preparing to seek immediate employment, change careers or transfer. In addition, certificate programs typically requiring between 15 to 33 credits are offered in approximately 20 career fields.

Continuing Education

The Continuing Education Division is the largest such unit in the entire SUNY system. It offers courses for people of all ages considering career choices or changes or personal development; customized training for businesses; innovative programming for older adults; an exciting arts and culture series open to the public.


The Harold L. Drimmer Library / Learning Resource Center contains 110,000 volumes and 600 periodical titles, as well as more than 19 million searchable records and entries from 97 electronically-linked libraries.

Career & Transfer Center

The Career & Transfer Center helps students assess career options, plan career and curriculum, take steps toward transfer to a four-year college, prepare for job interviews, and locate and obtain jobs before and after graduation.

Child Care

Virginia Marx Children's Center at Westchester Community College (Valhalla campus) provides year-round, fully licensed and accredited care for children of students, faculty, staff and other working parents. Ages six weeks - five years.


Intercollegiate teams for men are fielded in soccer, basketball, lacrosse, golf, and baseball. Women's intercollegiate teams include tennis, volleyball, basketball, and softball. The Westchester Community College Fitness Center provides access to cardiovascular equipment, universal, nautilus, and light free weights, pool, and tennis courts. College athletics also include intramural sports.


Valhalla (main campus); extension sites in New Rochelle, Mount Vernon, Yonkers, Shrub Oak, Mahopac, Ossining, Port Chester and Peekskill (Art Workshop) and White Plains (Art Workshop).

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