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Program Manager Pediatric Research

Employer
University of Massachusetts Medical School
Location
119 Belmont Street

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Administrative Jobs
Academic Affairs, Research Staff & Technicians, Institutional & Business Affairs, Program Administration, Technology, Analysts & Programming
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Job Details

Overview

GENERAL SUMMARY OF POSITION: 

Under the general direction of the Stoddard Chair of the Department of Pediatrics, or designee, the Program Manager will oversee the application, implementation, progress, and evaluation of complex multi-year, multi-site projects/programs. The Program Manager will coordinate and mobilize staff, faculty, consultants, and other resources at multi-University, project/program site, and funding levels to assure timely and effective implementation of work. In addition, the Program Manager will be responsible for writing and editing new grant proposals, manuscripts, and scientific communications as well as collaborating with UMMS departments to develop internal and external communications intended for a wide range of constituents. Under the direction of the Stoddard Chair of the Department of Pediatrics, the Program Manager will be responsible for completing specific projects/programs to support the large-scale mission of the Pediatrics Department. This also includes engaging and mentoring medical trainees across UMMS with interest in pediatric research. In conjunction with the Chair, the Program Manager will oversee all aspects of projects/programs and define scope, milestones, and deliverables for each research project/program throughout the department. The Program Manager will set and meet project/program deadlines, assign responsibilities as needed, and monitor and summarize progress of projects/programs in reports. In addition, the Program Manager will prepare reports for upper management regarding status of projects/programs; facilitate administrative and operational activities for the Pediatrics Department; supervise staff; and contribute to the development and implementation of departmental and organizational strategies, polices, and practices.

Responsibilities

MAJOR RESPONSIBILITIES:

  • Lead the development of project/program plans and programs in conjunction with departmental leadership and individual division leadership within the Department of Pediatrics
  • Convene, provide overall direction to, and supervise project/program teams, which may consist of data staff, associates, and coordinators, per diem staff, medical trainees, and faculty for the development of project/program work plans, literature reviews, data analysis plans, and reports
  • Take initiative and work with high level of independence
  • Serve as Director for the Recorded Home Oximetry Program; oversee program implementation and program staff at 14 diverse medical centers. Collaborate and on-board new program staff, stakeholders, and support for the program. Oversee daily operations and program development. Perform all program responsibilities as assigned.
  • Represent all projects/programs on behalf of the Principal Investigator in internal and external settings; attend trainings, workshops, and conferences as needed/invited
  • Prepare project/program budgets, and manage expenditures with the department administrator
  • Design and build project/program databases; train, oversee and promote team members development skills of databases and data organization
  • Build, perform project sign-off and maintain clinical billing and reimbursement for clinical trial and studies in electronic medical record (OnCore and EPIC)
  • Identify necessary resources for projects/programs, including organizing and coordinating resources from UMMS and other campuses of the University system; monitor work progress, including data analysis and reports, and oversee timely completion of the work
  • Write reports and papers describing project/program results in conjunction with the Chair or other designees
  • Write formal communications, prepare presentations, and lead project/program meetings; Including but not limited to division research/lab meetings, advisory board meetings/council (Data Safety Monitoring Board, Parent Advisory Board and Scientific Oversight), stakeholder and collaboration meetings/opportunities
  • Act in a project/program management capacity and be responsible for managing day-to-day logistics and operational needs of the projects/programs, convene and provide overall to direction to project/program teams and identify and address problems which may adversely affect project/program work.
  • Manage and guide the performance and activities of department and division research support staff; comply and follow set department and division timelines and milestones with project staff, department biostatistician and leadership.
  • Summarize findings of data analysis and incorporate pertinent information into project/program presentations
  • Conceptualize, edit, and submit a variety of scientific materials for internal and external print for a wide range of constituents
  • Develop figures and illustrations for grants, manuscripts, and other scientific communications
  • Assist in the development and preparation of research applications
  • Establish project/program milestones and schedules
  • Raise deliverable quality concerns or questions to appropriate level; ensure appropriate content/structure is contained within the deliverable
  • Partner with stakeholders within other departments, foundations, payor groups, and outside institutions
  • Identify feasibility of new clinical trials across the department and project leads; maintain contact with outside trial networks and institutions to promote collaboration and expand multi-center project designs.
  • Produce and distribute status reports
  • Organize, write and disseminate bi-annual “Research Catalog for Pediatric Residents and Medical Students”; Prepare trainings and job-aids for conducting clinical research in pediatric settings to promote mentorship and success for medical trainees across the department.
  • Coordinate and lead the recruitment, hiring and training of new project/trial/program staff; Provide guidance and training to enable team members to meet/exceed expectations
  • Comply with all safety and infection control standard in lab and project settings
  • Perform other duties as required
Qualifications

REQUIRED QUALIFICATIONS:

  • Master’s degree required
  • 4-7 years’ experience in developing, implementing, and evaluating project/programs, including significant experience in project/program management, supervision of staff and fiscal responsibility, or equivalent
  • Exceptional data analysis with the ability to find trends and implications within data.
  • Prior experience in study and trial groups, prior experience in pediatric trials and programs preferred
  • Working knowledge of supervision and coordination of complex, multi-site projects/programs and environments
  • Excellent interpersonal skills and ability to effectively communicate with diverse leaders, faculty, and staff
  • Excellent communication and presentation skills, both oral and written, to interact with leadership, faculty, and staff, and to produce reports suitable for an academic audience
  • Excellent organizational skills
  • Superior writing, editing, and interpersonal communication skills
  • Proven ability to manage multiple tasks in a deadline-driven environment
  • Proven ability to think strategically and to work independently and as a team player
  • Ability to handle sensitive and confidential matters
  • Ability to effectively communicate and lead teams in multiple locations
  • Strong problem solving, analytical, and communication skills
  • Strong time management skills
  • Strong mentorship skills
  • Experience managing concurrent projects/programs and working in cross-functional projects/programs
  • Strong computer skills (e.g., high level Microsoft Office products)

Organization

Realize Your Opportunities – A Career at UMASS Medical School

Inside Workings at UMASS Medical School

The University of Massachusetts Medical School (UMMS), the Commonwealth's only public medical school, is proud of our role in serving the people of Massachusetts. Although, its the inside workings of UMMS that makes the difference.

Mission and Culture

  • We’re serious about our mission and about our people. 
  • Real World Impact - Our people get excited about our mission of real-world impact in health sciences education, research and public service.
  • International Prominence and New Opportunities - As this institution has grown to national – and international – prominence, we’ve found new opportunities to train tomorrow’s physicians, nurses and scientists,  discover causes of and cures for disease and help improve the quality of health care.
  • Deep Commitment - With our clinical partner, UMass Memorial Health Care, and our other teaching affiliates, we share a deep commitment to national distinction in patient care.
  • Valued Partnerships – UMMS partners with Commonwealth Medicine, the health care consulting arm of UMMS. Also, UMMS partners with MassBiologics in scientific collaborations, technology management and creating partnerships for the development of products for the benefit of patients.  These valued partnerships help us to provide services and programs to help meet our needs at UMMS and the public.
  • Proud Contributors - People at UMMS enjoy the feeling of going to work every day knowing what they do is truly important and worthwhile.
  • Complementary and Inseparable - These varied parts of our mission and culture are complementary and inseparable.                 

Careers

UMMS, the state’s first and only public academic health sciences center, educates physicians, scientists and advanced practice nurses to heal, discover, teach and care, with compassion.  UMMS is a world-class institution with opportunities to match. 

Competitive Compensation – UMMS offers salaries that are competitive with Worcester-area employers. When combined with our generous benefits, perks, and paid time off, many job seekers are surprised to find a total rewards package that matches or exceeds their current situation.

Targeted Hiring Process – At UMMS, there are actually multiple hiring processes for different segments of our workforce.  In nearly all cases, UMMS hiring process is decentralized, with qualified candidates screened and referred to an academic officer or manager with hiring authority.

24/7 Access to Employment Opportunities – iCIMS is our online job search and application system.  iCIMS is available 24/7 to provide you with a convenient and up-to-date view of the available employment opportunities across our campuses. Updates are made daily and include all faculty and non-faculty position listings from every school and department within the UMMS. When you identify a position you are interested in and qualified for, apply online. New opportunities become available frequently so it pays to check back often!

Benefits

With outstanding benefits, competitive pay, extensive learning opportunities, and a stimulating and attractive work environment, UMMS may be exactly the employer you’ve been looking for.

• Superior Benefits - UMMS offers a wide range of benefits and perks that invite comparison with the best employers in the Worcester area – and with academic institutions anywhere. UMMS provides superior medical and dental coverage for you and your family, fully funded retirement plans, generous time off, a Tuition Assistance Plan – and much more.

• People Centered - UMMS is an employer, but it is also a community. Its comprehensive medical and dental benefits, retirement plans, and even paid holidays reflect an institution built around people, with a deep respect for their differences and needs.

• Commitment to Healthy Living - UMMS provides resources to help you balance work and life and encourages healthy living through great programs and discounts for fitness, physical activity, weight management, nutritional counseling and general wellness available through our health insurance plans.

• Breadth of Offerings - Above all, the breadth of UMMS offerings set the School apart and makes it an environment favored by all sorts of smart, career-savvy people.

Apply for a Job

As an equal opportunity and affirmative action employer, UMMS recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives and backgrounds.

Online - To view all job opportunities and apply online, visit www.umassmed.edu/hr and click on the “Careers” tab.

Start Now and Realize Your Opportunities!

A History of Making Vital Improvements - UMASS Medical School Milestones

1962: Legislation establishes University of Massachusetts Medical School
1970: First medical students begin classes in Shaw Building
1974: First class graduates 16 MDs
1979: PhD program begins
1986: Graduate School of Nursing opens
1986: PhD program becomes Graduate School of Biomedical Sciences
1994: Graduate School of Nursing initiates PhD program
1998: UMass Clinical System and Memorial Health Care merge to form UMass Memorial Health Care
2001: Lazare Research Building opens
2002: Campus Modernization begins on the University Campus
2004: Graduate Entry Pathway Program established at the Graduate School of Nursing
2005: PhD Program in Clinical & Population Health Research established at the Graduate School of Biomedical Sciences
2005: Massachusetts Biologic Laboratories opens new manufacturing and filling facility in Mattapan
2006: Craig Mello, PhD, Blais University Chair in Molecular Medicine and Howard Hughes Medical Institute Investigator, is awarded the Medical School's first Nobel Prize. Dr. Mello shared the 2006 Nobel Prize in Physiology or Medicine with Andrew Fire, PhD, of Stanford University, for their discoveries related to RNA interference.
2007: Michael F. Collins, MD, is named chancellor and Terence R. Flotte, MD, is named dean of the School of Medicine.  
2009: Groundbreaking for the Albert Sherman Center, a 500,000-square-foot research and education facility slated for completion in 2012.
2010: Ambulatory Care Center opens
2012: The Albert Sherman Center, a 500,000-square-foot research and education facility, completed and opens

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