GENERAL SUMMARY OF POSITION: 

Under the general direction of the Stoddard Chair of the Department of Pediatrics, or designee, the Program Manager will oversee the application, implementation, progress, and evaluation of complex multi-year, multi-site projects/programs. The Program Manager will coordinate and mobilize staff, faculty, consultants, and other resources at multi-University, project/program site, and funding levels to assure timely and effective implementation of work. In addition, the Program Manager will be responsible for writing and editing new grant proposals, manuscripts, and scientific communications as well as collaborating with UMMS departments to develop internal and external communications intended for a wide range of constituents. Under the direction of the Stoddard Chair of the Department of Pediatrics, the Program Manager will be responsible for completing specific projects/programs to support the large-scale mission of the Pediatrics Department. This also includes engaging and mentoring medical trainees across UMMS with interest in pediatric research. In conjunction with the Chair, the Program Manager will oversee all aspects of projects/programs and define scope, milestones, and deliverables for each research project/program throughout the department. The Program Manager will set and meet project/program deadlines, assign responsibilities as needed, and monitor and summarize progress of projects/programs in reports. In addition, the Program Manager will prepare reports for upper management regarding status of projects/programs; facilitate administrative and operational activities for the Pediatrics Department; supervise staff; and contribute to the development and implementation of departmental and organizational strategies, polices, and practices.

MAJOR RESPONSIBILITIES:

• Lead the development of project/program plans and programs in conjunction with departmental leadership and individual division leadership within the Department of Pediatrics
• Convene, provide overall direction to, and supervise project/program teams, which may consist of data staff, associates, and coordinators, per diem staff, medical trainees, and faculty for the development of project/program work plans, literature reviews, data analysis plans, and reports
• Take initiative and work with high level of independence
• Serve as Director for the Recorded Home Oximetry Program; oversee program implementation and program staff at 14 diverse medical centers. Collaborate and on-board new program staff, stakeholders, and support for the program. Oversee daily operations and program development. Perform all program responsibilities as assigned.
• Represent all projects/programs on behalf of the Principal Investigator in internal and external settings; attend trainings, workshops, and conferences as needed/invited
• Prepare project/program budgets, and manage expenditures with the department administrator
• Design and build project/program databases; train, oversee and promote team members development skills of databases and data organization
• Build, perform project sign-off and maintain clinical billing and reimbursement for clinical trial and studies in electronic medical record (OnCore and EPIC)
• Identify necessary resources for projects/programs, including organizing and coordinating resources from UMMS and other campuses of the University system; monitor work progress, including data analysis and reports, and oversee timely completion of the work
• Write reports and papers describing project/program results in conjunction with the Chair or other designees
• Write formal communications, prepare presentations, and lead project/program meetings; Including but not limited to division research/lab meetings, advisory board meetings/council (Data Safety Monitoring Board, Parent Advisory Board and Scientific Oversight), stakeholder and collaboration meetings/opportunities
• Act in a project/program management capacity and be responsible for managing day-to-day logistics and operational needs of the projects/programs, convene and provide overall to direction to project/program teams and identify and address problems which may adversely affect project/program work.
• Manage and guide the performance and activities of department and division research support staff; comply and follow set department and division timelines and milestones with project staff, department biostatistician and leadership.
• Summarize findings of data analysis and incorporate pertinent information into project/program presentations
• Conceptualize, edit, and submit a variety of scientific materials for internal and external print for a wide range of constituents
• Develop figures and illustrations for grants, manuscripts, and other scientific communications
• Assist in the development and preparation of research applications
• Establish project/program milestones and schedules
• Raise deliverable quality concerns or questions to appropriate level; ensure appropriate content/structure is contained within the deliverable
• Partner with stakeholders within other departments, foundations, payor groups, and outside institutions
• Identify feasibility of new clinical trials across the department and project leads; maintain contact with outside trial networks and institutions to promote collaboration and expand multi-center project designs.
• Produce and distribute status reports
• Organize, write and disseminate bi-annual “Research Catalog for Pediatric Residents and Medical Students”; Prepare trainings and job-aids for conducting clinical research in pediatric settings to promote mentorship and success for medical trainees across the department.
• Coordinate and lead the recruitment, hiring and training of new project/trial/program staff; Provide guidance and training to enable team members to meet/exceed expectations
• Comply with all safety and infection control standard in lab and project settings
• Perform other duties as required

REQUIRED QUALIFICATIONS:

• Master’s degree required
• 4-7 years’ experience in developing, implementing, and evaluating project/programs, including significant experience in project/program management, supervision of staff and fiscal responsibility, or equivalent
• Exceptional data analysis with the ability to find trends and implications within data.
• Prior experience in study and trial groups, prior experience in pediatric trials and programs preferred
• Working knowledge of supervision and coordination of complex, multi-site projects/programs and environments
• Excellent interpersonal skills and ability to effectively communicate with diverse leaders, faculty, and staff
• Excellent communication and presentation skills, both oral and written, to interact with leadership, faculty, and staff, and to produce reports suitable for an academic audience
• Excellent organizational skills
• Superior writing, editing, and interpersonal communication skills
• Proven ability to manage multiple tasks in a deadline-driven environment
• Proven ability to think strategically and to work independently and as a team player
• Ability to handle sensitive and confidential matters
• Ability to effectively communicate and lead teams in multiple locations
• Strong problem solving, analytical, and communication skills
• Strong time management skills
• Strong mentorship skills
• Experience managing concurrent projects/programs and working in cross-functional projects/programs
• Strong computer skills (e.g., high level Microsoft Office products)