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Huntington Facility Assistant

Colgate University
Hamilton, NY

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Administrative Jobs
Institutional & Business Affairs, Facilities Management & Sustainability
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Job Details

Job Category:


Position Title:

Huntington Facility Assistant

Full Time/Part Time:

Full Time




Equipment Cage


The Huntington Facility Assistant is responsible for carrying out all of the responsibilities of operating Colgate’s primary recreational facility equipment room. Primary responsibilities are to provide safety and security, facilitate daily recreation customer, collect and record cash/check for recreational memberships, maintain equipment inventory, schedule and perform preventative maintenance on equipment, cleaning, membership sales and services for all recreation facilities, assist with marketing and outreach for department.

- Open and secure building and unlock/lock facilities and rooms as necessary.
- Secure building, including escorting unauthorized individuals from premises or contacting campus safety. Monitor the use of facilities on a regular basis to assure users are authorized.
- Provide point of emergency contact if Campus Safety or ambulance is needed.
- Assist with maintaining an up-to-date computerized equipment inventory for all items handled through Huntington facility. Inform Director of Recreation when equipment needs to be replaced or ordered.
- Launder and disburse clothes and towels for faculty, staff, and members per policy.
- Launder gear for OERC and clothing for swim teams and club sports.
- Sell facility memberships and day passes. Complete all required membership paperwork and waivers written sales procedures.
- Collect cash/checks and record transactions through the cash register per written procedures.
- Maintain an orderly system for the check in/out of all user items.
- Administer recreational facility ID cards to new community members and assist with registration process.
- Oversee issuance of all guest passes.
- Maintain control over keys checked out by authorized monitors, supervisors, lifeguards, physical education instructors, and other authorized users.
- Provide point of contact for students and other authorized users with Recreation Sports programs and open recreation serviced by Huntington facility.
- Assist with club sport equipment and facility preparation. Launder uniforms, sort and store equipment, check-in and out team equipment/uniforms as requested, assist with facility set-up in Huntington as needed.
- Assist with set-up of intramural sports programs to include equipment preparation and facility set-up for all events in Huntington.
- Handle numerous daily inquiries concerning classes, facilities, athletic competitive schedules, and other divisional and non-divisional clerical support when required.
- Receive, sort and distribute campus mail, Fed. Ex. and UPS deliveries. Alert addressee of packages received.
- Serve as point of contact for questions related to various facilities and programs in division when program offices are closed.
- Provide lost and found service, including maintaining ongoing records.
- Serve as point of contact for fitness center monitors and lifeguards during shifts.
- Maintain a systematic approach for the regular cleaning, upkeep, repair and reconditioning of all equipment items.
- Perform routine cleaning of floors, sinks, counters, cupboards, etc. within the equipment issue room.
- Work as monitor in other recreational facilities, as needed.
- Provide basic first aid supplies, i.e. band aids and ice to authorized patrons.
- Monitor sauna room.
- Carry out other assignments as needed and requested by the Director of Recreation.
- Uniform is required and will be provided.


Personal Accountability for Results


Takes responsibility for decisions, performance, and outcomes; behaves in a responsible manner with a positive attitude; shows self-awareness and openness to feedback.


Effective Communication


Demonstrates effective written and oral communication skills; shares information and seeks input from others; adapts communication to diverse audiences; protects private and confidential information.


Problem Solving and Decision Making


Analyzes and prioritizes situations to identify and solve problems; generates solutions to improve efficiency and quality; involves others in solving problems and making decisions; factors organizational goals into decisions; makes clear, transparent, and timely decisions.


Change Management


Responds positively to changing university initiatives and readily adapts behavior to maintain effective performance; understands the long-term direction of the university and can relate this to departmental area; adapts to new methodologies; identifies and acts on areas where change is appropriate.


Leadership and Teamwork


Applies skills and knowledge to provide a climate to achieve departmental and organizational success; balances individual and department goals; helps others perform at their best; builds productive relationships to enhance individual and organizational effectiveness; treats others with respect; resolves conflicts among team members.


Creativity and Innovation


Generates, explores, encourages, and implements innovative ways of creating strategic value for the university, division, department, and individual level; critically assesses the effectiveness of new initiatives.


Diversity and Inclusion


Demonstrates respect for people and their differences; understands the benefits of a diverse workforce; earns the trust and respect of others; includes and welcomes others; works to understand the perspective of others; promotes opportunities to experience diversity within our community.




Understands the impact of decision making and personal behavior in achieving the university’s commitment to a sustainable and carbon-neutral campus; supports and advances the university’s sustainability initiatives; influences others to use sustainable practices.

Professional Experience/ Qualifications:

- Proficient computer skills including: Microsoft Excel, Internet, and e-mail, Google Suite
- Demonstrated experience working with computers for a minimum of 6 months.
- Ability to operate a cash register and digital payment software.
- Demonstrated ability to effectively meet and deal with the public, to communicate verbally and in writing, and to handle stressful customer service situations as necessary.
- Demonstrated ability to provide excellent customer service in a highly visible position.
- Must be a self-starter capable of following through on assignments.
- Must be able to work collegially with a diverse group of faculty, staff and students on a daily basis

Preferred Qualifications:

- General knowledge of recreation and athletics; social media; standard safety practices; procedures and equipment related to recreational activities desired.
- Experience with commercial laundry units desired.


A minimum of a high school diploma or equivalent is required.

An Associate’s degree is preferred.

Physical Requirements:

Must be able to lift 50 pounds, climb ladders and stand for extended period of time during an 8-hour shift.

Responsible for following all procedures to conduct work activities in a safe manner including but not limited to wearing PPE required for specific duties and safe handling of chemicals as outlined by University policies and/or the supervisor. Responsible for immediately reporting any unsafe conditions to the supervisor and/or Environmental Health and Safety.

Other Information:

Colgate University Bargaining Unit employees must apply by September 22, 2021 to be considered.

Colgate University is committed to the principle of institutional control in administering its athletics program in a manner consistent with the NCAA, ECAC, and Patriot League rules. Each individual involved in the athletics division is obligated to maintain competency and knowledge of the rules, to act within his or her realm of responsibility in full compliance with the governing legislation, and to report any violation of NCAA, ECAC or Patriot League rules of which he or she is aware. Should a situation warrant further investigation, you have an affirmative obligation to cooperate full in the infractions process, including the investigation and adjudication of a case. The failure to do so can be grounds for your termination with cause.

Requisition Number:




Work Schedule:

This is a 10-month position that works 3:00pm-11:00pm, Monday – Friday. Typically the months off will be June and July but are determined by the supervisor, based on the needs of the facility.

Job Open Date:


Open Until Filled:


EEO Statement:

It is the policy of Colgate University not to discriminate against any employee or applicant for employment on the basis of their race, color, creed, religion, age, sex, pregnancy, national origin, marital status, disability, protected Veterans status, sexual orientation, gender identity or expression, genetic information, being or having been victims of domestic violence or stalking, familial status, or any other categories covered by law. Colgate is an Equal Opportunity/Affirmative Action employer. Candidates from historically underrepresented groups, women, persons with disabilities, and protected veterans are encouraged to apply.

Clery Act:

The Campus Safety Department will provide upon request a copy of Colgate’s Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. To obtain a copy, contact the Campus Safety Compliance Manager via e-mail at [email protected]. You may also access the report from the Campus Safety web page at:


Colgate is a nationally recognized liberal arts college set on a beautiful campus in central New York.

Some 2,900 undergraduates are enrolled in 54 programs, taking advantage of the university's award-winning curriculumoff-campus study program, and numerous research opportunities.

Students enjoy small class sizes taught by expert faculty members -- not teaching assistants.

The university’s strategic plan offers a blueprint for turning today’s students into tomorrow’s leaders, joining the scores of alumni already playing major roles in a variety of fields. The Center for Career Services is a key player as students make this transition.

Colgate hums with activity. It is a place where the arts thrive. Student-athletes compete at the very highest level of NCAA Division I sports. There are dozens of club and intramural sports programs, and the college’s outdoor education program is second to none.

Above all, Colgate is about academic excellence. It is a tradition forged in 1819 and honed through the years by each class of select students.

Colgate University is a highly selective residential liberal arts institution distinguished by academic excellence and interdisciplinary inquiry. Located on a beautiful campus in upstate New York, Colgate takes pride in the active engagement of its students, staff, and faculty in local, national, and global communities. At Colgate, we feel that a diverse and inclusive community is a cornerstone of educational excellence.

Colgate University is a highly selective residential liberal arts institution distinguished by academic excellence and interdisciplinary inquiry. Located on a beautiful campus in upstate New York, Colgate takes pride in the active engagement of its students, staff, and faculty in local, national, and global communities. At Colgate, we feel that a diverse and inclusive community is a cornerstone of educational excellence.

The Office of Equity and Diversity at Colgate is charged with fostering a diverse and collaborative community by increasing understanding, respect and inclusion. It is the mission of the office to support campus diversity initiatives with the goal of increasing understanding, respect and inclusion, and to ensure compliance with policies relating to affirmative action, discrimination, and harassment.  The university’s strong commitment to equal opportunity and inclusivity is clearly articulated in the diversity mission statement found here.  The university strives to provide an environment where everyone in our community can learn about, appreciate, and celebrate our diverse cultures and gain understanding, knowledge and skills to be engaged citizens locally as well as globally.

Colgate University fully subscribes to all federal and state civil rights laws banning discrimination in private institutions of higher education. Colgate will not discriminate against any student, employee or applicant for employment because of race, color, sex, pregnancy, religion, creed, national origin (including ancestry), citizenship status, physical or mental disability, age, marital status, sexual orientation, veteran or military status (including special disabled veteran, Vietnam-era veteran, or recently separated veteran), predisposing genetic characteristics, domestic violence victim status, or any other protected category under applicable local, state or federal law, including protections for those opposing discrimination or participating in any complaint process at the Equal Employment Opportunity Commission or other human rights agencies. This nondiscrimination policy covers both employment and access to educational opportunities.  It is the policy of the university to provide equal opportunity in employment and not to discriminate against any individuals with disabilities who are qualified for employment in the positions for which they apply. Reasonable accommodations will be provided in accordance with applicable laws and regulations.

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