Program Coordinator for CLSI and Colgate Speaking Union

Colgate University
Hamilton, NY

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Job Category:


Position Title:

Program Coordinator for CLSI and Colgate Speaking Union

Full Time/Part Time:

Full Time


Dean of the College


Center for Leadership & Student Involvement

Department Statement:

Colgate University, a premiere liberal arts university of approximately 3,000 students, seeks an energetic, motivated, and detail-oriented Program Coordinator for Student Involvement- Colgate Speaking Union to serve as a trusted adviser and resource for speaking, debate and team-based competitive student organizations. Reporting to the Assistant Dean/Director of Student Involvement, the Program Coordinator takes an active role in the holistic development of students.
The Office of Student Involvement uses a comprehensive advising and programming approach to support, educate, and develop diverse, well-rounded student leaders to explore and engage with co-curricular involvement as part of their Colgate education. Our mission is to provide engaging, dynamic, and inclusive co-curricular and extracurricular opportunities that empower students to build community, discover their strengths, and pursue their interests.
Learn more about Colgate University and the Dean of the College Division by reviewing A Candidate’s Guide to Colgate.



  • Serve as the primary adviser to the Colgate Speaking Union and other debate and team-based competitive student organizations.
  • Complete all the necessary paperwork, travel forms, and other documentation needed for students to engage in domestic and international travel.
  • Provide oversight, compliance, and active leadership development of student organizations.
  • Advise and consult with student organization officers regarding programming initiatives and activities, travel, and organizational growth and development.
  • Work to mitigate travel risks in partnership with the Office of Risk Management and Legal Affairs.
  • Provide budget and financial counsel, resources, and expertise in guiding the evolution and transition of student leadership and student organization projects.
  • Institute strategic measures to ensure financial responsibility among student organizations.
  • Review and execute performance and service contracts in conjunction with the Director and the Office of Finance and Administration.

Program and Event Management
  • In collaboration with the student organization leaders, the Program Coordinator is responsible for the planning, execution, and assessment of on-campus events, programs, speech or debate competitions, etc.
  • Assist with building partnerships and collaborations with campus partners to provide campus-wide programs and events designed to build community, promote leadership, foster engagement and student success.
  • Assist with the development, implementation, and assessment of large, annual events for the campus community, involving students, staff, faculty, and alumni; including new Student Orientation, Welcome Week Events, Homecoming, Dancefest, and other student and staff-initiated University-wide events.

Assessment and Finance
  • Institute strategic measures to ensure financial responsibility is accomplished among the student organizations.
  • Develop an assessment plan to measure the effectiveness of initiatives and programs. Support collection of data and develop and implement program assessment plans to evaluate student learning outcomes and student satisfaction utilizing these data.

Additional Responsibilities
  • Process financial payments and reports Prepare reports, provide research, and complete projects as assigned.
  • Participate in department-wide planning of programs and initiatives while collaborating with others to ensure high-quality events and services to students.
  • Support the work of the department through committees, division or University task forces, and other special assignments.
  • Work in concert with other campus partners to ensure high quality service to students, staff, and guests.
  • Travel with student organizations as required.
  • Willingness to work nights and weekends, as necessary.
  • Perform other duties as assigned.

This position has been designated as a Campus Security Authority (CSA), in accordance with the federal statutory requirements of the Jeanne Clery Act. CSAs are required to and responsible for reporting allegations of crimes they receive from students and employees to the Campus Safety Department.


Speaking Team Advising


Demonstrated ability to apply theories, research skills, methods, and strategies underlying the various competition events, cases, speeches and presentations to provide feedback to improve student performance. In depth knowledge of rules, procedures, and judging standards for all speaking union events sufficient to provide a high quality experience for students.

Knowledge of requirements sufficient to assess students’ speeches, cases and literary pieces and foster coherent and convincing messages. Skill in providing consistent discipline-specific training sufficient to allow for appropriate preparation and improvement. Knowledge of logistics sufficient to ensure all debate teams are provided with equal access to room space and technology. Demonstrated ability to travel with team.


Student Group Advising


Demonstrated expertise in student affairs and ability to influence students in making good decisions and working with groups and individuals. Demonstrated ability to develop and work within student leadership structure. Demonstrated expertise in designing and implementing student leadership opportunities for student leaders. Skills to train both students and staff in effective practices.


Event Management


Demonstrated ability to plan, manage, coordinate or oversee events requiring a high level of coordination and collaboration. Demonstrated ability to source and negotiate favorable contract terms and service delivery from vendors. Demonstrated ability to effectively produce and manage RSVP lists and special requests of participants. Demonstrated ability to communicate all aspects of planning events. Demonstrated ability to quickly, efficiently and inexpensively alter plans.


Program Management


Demonstrated expertise program design, implementation, and assessment consistent with broader organizational guidelines and within the context of a small, private, residential, rural liberal arts college. Expertise with data and systems sufficient to identify key data tracking needs, identify quantitative trends and develop data-driven solutions. Connects intended program priorities, outcomes, and goals to divisional and institutional priorities, outcomes and goals.




Demonstrated ability to effectively and consistently apply time management, problem solving, and planning skills in the implementation of processes or programs. Demonstrated ability to effectively use technical solutions to assist in the collection/maintenance of key data and records and within university, division and department guidelines. Demonstrated ability to consistently meet functional accountabilities while staying within assigned budget constraints.


Travel Logistics


Demonstrated ability to effectively create travel plans involving multiple modes of transportation, destinations and lodging. Demonstrated ability to quickly, efficiently and inexpensively alter travel plans and itineraries. Demonstrated ability to consistently stay within university travel restrictions and guidelines.




Demonstrated statements of intended learning outcomes about what students should know, understand and be able to do with this knowledge. Demonstrated knowledge of selecting measures to assess if intended outcomes are being achieved. Demonstrated ability to create experiences to help them achieve the learning outcomes. Demonstrated ability to use the results to improve the student experience.


Diversity, Equity and Inclusion


Demonstrated commitment to proactively engage, understand and draw on a variety of perspectives.

Demonstrated ability to assess and design university processes to be reflective and representative of all students. Demonstrated ability to create environments that are welcoming and accessible. Demonstrate knowledge of inequalities and ability to make institutional changes to address these concerns.


Personal Accountability for Results


Takes responsibility for decisions, performance, and outcomes; behaves in a responsible manner with a positive attitude; shows self-awareness and openness to feedback.


Effective Communication


Demonstrates effective written and oral communication skills; shares information and seeks input from others; adapts communication to diverse audiences; protects private and confidential information.


Problem Solving and Decision Making


Analyzes and prioritizes situations to identify and solve problems; generates solutions to improve efficiency and quality; involves others in solving problems and making decisions; factors organizational goals into decisions; makes clear, transparent, and timely decisions.


Change Management


Responds positively to changing university initiatives and readily adapts behavior to maintain effective performance; understands the long-term direction of the university and can relate this to departmental area; adapts to new methodologies; identifies and acts on areas where change is appropriate.


Leadership and Teamwork


Applies skills and knowledge to provide a climate to achieve departmental and organizational success; balances individual and department goals; helps others perform at their best; builds productive relationships to enhance individual and organizational effectiveness; treats others with respect; resolves conflicts among team members.


Creativity and Innovation


Generates, explores, encourages, and implements innovative ways of creating strategic value for the university, division, department, and individual level; critically assesses the effectiveness of new initiatives.


Diversity and Inclusion


Demonstrates respect for people and their differences; understands the benefits of a diverse workforce; earns the trust and respect of others; includes and welcomes others; works to understand the perspective of others; promotes opportunities to experience diversity within our community.




Understands the impact of decision making and personal behavior in achieving the university’s commitment to a sustainable and carbon-neutral campus; supports and advances the university’s sustainability initiatives; influences others to use sustainable practices.

Professional Experience/ Qualifications:

  • Experience planning large and small events in a college/university setting
  • Experience advising student clubs and organizations
  • Ability to be detail-oriented
  • Demonstrated commitment to diversity, equity, inclusion, and belonging
  • Strong oral and written communication skills

Preferred Qualifications:

  • Experience developing student leaders, student organizations, and adviser trainings and resources
  • Experience working with student organization management platform
  • Experience working with debate clubs and/or forensics societies


Bachelor’s degree preferred or equivalent demonstrated experience.

Physical Requirements:

Other Information:

This is a 10-month position, with 12 months of benefits. The 10-month schedule is full-time hours.

Requisition Number:




Work Schedule:

Weekdays, with occasional evenings and weekends.

Ability to travel with students on evenings and weekends, as required.

Job Open Date:


Open Until Filled:


EEO Statement:

It is the policy of Colgate University not to discriminate against any employee or applicant for employment on the basis of their race, color, creed, religion, age, sex, pregnancy, national origin, marital status, disability, protected Veterans status, sexual orientation, gender identity or expression, genetic information, being or having been victims of domestic violence or stalking, familial status, or any other categories covered by law. Colgate is an Equal Opportunity/Affirmative Action employer. Candidates from historically underrepresented groups, women, persons with disabilities, and protected veterans are encouraged to apply.

Clery Act:

The Campus Safety Department will provide upon request a copy of Colgate’s Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. To obtain a copy, contact the Campus Safety Compliance Manager via e-mail at [email protected]. You may also access the report from the Campus Safety web page at:


Colgate is a nationally recognized liberal arts college set on a beautiful campus in central New York.

Some 2,900 undergraduates are enrolled in 54 programs, taking advantage of the university's award-winning curriculumoff-campus study program, and numerous research opportunities.

Students enjoy small class sizes taught by expert faculty members -- not teaching assistants.

The university’s strategic plan offers a blueprint for turning today’s students into tomorrow’s leaders, joining the scores of alumni already playing major roles in a variety of fields. The Center for Career Services is a key player as students make this transition.

Colgate hums with activity. It is a place where the arts thrive. Student-athletes compete at the very highest level of NCAA Division I sports. There are dozens of club and intramural sports programs, and the college’s outdoor education program is second to none.

Above all, Colgate is about academic excellence. It is a tradition forged in 1819 and honed through the years by each class of select students.

Colgate University is a highly selective residential liberal arts institution distinguished by academic excellence and interdisciplinary inquiry. Located on a beautiful campus in upstate New York, Colgate takes pride in the active engagement of its students, staff, and faculty in local, national, and global communities. At Colgate, we feel that a diverse and inclusive community is a cornerstone of educational excellence.

Colgate University is a highly selective residential liberal arts institution distinguished by academic excellence and interdisciplinary inquiry. Located on a beautiful campus in upstate New York, Colgate takes pride in the active engagement of its students, staff, and faculty in local, national, and global communities. At Colgate, we feel that a diverse and inclusive community is a cornerstone of educational excellence.

The Office of Equity and Diversity at Colgate is charged with fostering a diverse and collaborative community by increasing understanding, respect and inclusion. It is the mission of the office to support campus diversity initiatives with the goal of increasing understanding, respect and inclusion, and to ensure compliance with policies relating to affirmative action, discrimination, and harassment.  The university’s strong commitment to equal opportunity and inclusivity is clearly articulated in the diversity mission statement found here.  The university strives to provide an environment where everyone in our community can learn about, appreciate, and celebrate our diverse cultures and gain understanding, knowledge and skills to be engaged citizens locally as well as globally.

Colgate University fully subscribes to all federal and state civil rights laws banning discrimination in private institutions of higher education. Colgate will not discriminate against any student, employee or applicant for employment because of race, color, sex, pregnancy, religion, creed, national origin (including ancestry), citizenship status, physical or mental disability, age, marital status, sexual orientation, veteran or military status (including special disabled veteran, Vietnam-era veteran, or recently separated veteran), predisposing genetic characteristics, domestic violence victim status, or any other protected category under applicable local, state or federal law, including protections for those opposing discrimination or participating in any complaint process at the Equal Employment Opportunity Commission or other human rights agencies. This nondiscrimination policy covers both employment and access to educational opportunities.  It is the policy of the university to provide equal opportunity in employment and not to discriminate against any individuals with disabilities who are qualified for employment in the positions for which they apply. Reasonable accommodations will be provided in accordance with applicable laws and regulations.

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