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Academic Advisor/Recruiter

The University of Kansas
Lawrence, KS

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Administrative Jobs
Academic Affairs, International Programs, Institutional & Business Affairs, Human Resources & Employee Development, Student Affairs, Academic Advising
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Position OverviewStudent Services office at the William Allen White School of Journalism and Mass Communications is seeking a full-time Academic Advisor/Recruiter. The Student Services office currently serves approximately 700 undergraduate majors, as well as pre-journalism, journalism minor and prospective freshmen and transfer students.

The Academic Advisor/Recruiter will work in a team-orientated office to provide individual academic advising, guidance and targeted outreach to current students. The advisor serves as a resource for academic issues, admission and graduation requirements, degree planning, academic support services, degree certification, and goal development. The position will assist with maintenance of detailed and accurate records, academic standing and proofing of materials.

The Academic Advisor/Recruiter will also assist with recruitment and marketing functions to attract students to the School of Journalism and Mass Communications undergraduate programs. This position will meet with prospective students and their families/guests through individual appointments, group events, college fairs and high school visits. Recruitment responsibilities will be shared with the DEIB advisor/recruitment coordinator. The individual will coordinate with the Office of Admissions, the Office of Financial Aid and Scholarships, the assistant dean for student services, journalism faculty and staff, high schools and journalism education associations to effectively serve prospective students.

This is a full-time, 12-month position. This position reports to the Assistant Dean/Student Services Coordinator.
The successful candidate must be eligible to work in the U.S. by the time of appointment.
Job Description45% Student Recruitment

• In cooperation with the Office of Admissions, meet with prospective students and their families, in appointments scheduled by Admissions or directly with the School.
• Participate in off-campus recruitment efforts such as Rock Chalk Receptions, Chancellor Receptions, Rock Chalk Roadshow, KU Academic Showcases, and recruiting tours of the state and region.
• Build partnerships within the University and with high schools and community colleges in Kansas and neighboring states.
• Serve as primary contact for transfer student visits and preliminary advising.
• Visit area high schools and recruit at college fairs for high school students.
• Work with School faculty and staff on high school outreach and visits, which may include workshops or presentations to students and counselors.o Primary contact for out-bound (in school) high school visits/groups• Represent the School at regional and national conferences of journalism education associations.
• Assist with developing and giving presentations at summer orientation sessions and work with the School's assistant dean to assist in academic advising and enrollment of incoming freshmen at summer orientation sessions.
• Coordinate admit letter mailings.
• Participate in on-campus recruitment efforts as needed.
• Work in collaboration with the DEIB Advisor/Recruitment Coordinator to plan and implement recruitment initiatives and develop comprehensive recruitment and communication plans.

45% Academic Advising

• Provide individual advising, guidance and targeted outreach to pre-journalism students, journalism majors, and journalism minors on academic and/or personal issues including: explaining admission and graduation requirements, degree planning, academic support services, degree certification, and goal development.
• Assist advisees with long-range planning, included but not limited to discussions regarding academic and personal support, engagement, career possibilities, study abroad and internships.
• Maintain current knowledge of university and school policies and procedures as they relate to undergraduate education, retention, progression and graduation.
• Assist with student enrollment each semester and during New Student Orientation.
• Assist student services coordinator with maintaining accurate academic records related to admission, graduation, academic standing, etc.
• Assist with enrollment-related research for scheduling and admissions purposes.

10% Programming and Project Support

• Develop and coordinate curricular and/or co-curricular programs, activities, or events targeted to first-year students and/or pre-journalism students.
• Assist with annual scholarship and awards ceremony.
• Assist with annual graduate recognition ceremony.
• Assist with Hawk Week and new journalism student orientation events.
• Assist with course scheduling, scholarship record-keeping and other duties as assigned.
• Assume other duties as assigned and/or required by the assistant or associate dean.
Position Requirements
  1. This position requires local and national travel to perform the listed duties representing the School at regional and national conferences, on recruiting tours with the KU Office of Admissions of the state and region, and on individual visits to high schools and college fairs.
  2. Valid driver’s license.
Required Qualifications
  1. Bachelor's degree with one year relevant experience or master’s degree.
  2. One year minimum experience working directly with students in a college/university or high school setting as evidenced in the application materials.
  3. Minimum of one year in a position committed to applying rules and procedures with a high degree of accuracy as evidenced in the application materials.
  4. Work experience that required problem-solving in a collaborative environment as evidenced by the application materials.
  5. Demonstrated ability to organize and prioritize multiple tasks and meet deadlines as evidenced by application materials.
  6. Experience in public speaking/presentation, conference presentations, advanced communications/debate/forensics coursework as evidenced in the application materials.
  7. Experience working with underrepresented groups. Demonstrated ability to work with people of diverse backgrounds in a variety of situations as evidenced in the application materials.
  8. Effective writing communications skills as evidenced by the application materials.
Preferred Qualifications
  1. A bachelor's degree in journalism or a related field or master’s degree in related field.
  2. Ability to accept responsibility and demonstrate personal initiative measured by performance in a leadership role in a paid or unpaid position.
  3. Student recruitment experience. Ability to relate to prospective students and their parents.
  4. Demonstrated ability to learn about university-wide academic programs and specialize in specific assigned academic areas.
  5. Demonstrated knowledge of academic issues of undergraduate students.
  6. Experience working with a wide range of student populations, faculty, professional and support staff evidenced by coursework or professional experience.
  7. Demonstrated experience with relevant computerized student information and communication systems.
  8. Demonstrated strong organizational and verbal communication skills.
Additional Candidate InstructionsA complete online application includes a cover letter addressing how required and preferred qualifiations are met, a resume and contact information for three professional references. In addition to above, learning about each applicant's contribution and engagement in areas of diversity is an important part of KU's mission. As a result, applicants will be presented the following question at the time of application. Each response must be within 4,000 characters or less.Describe your experiences working with people from diverse backgrounds, and explain how those experiences reflect your commitments to diversity, equity, inclusion and belonging (DEIB)?
Only complete applications will be considered.
Application deadline is Sept 29th, 2021. To ensure consideration, please apply before that date.
Contact Information to Applicants[email protected] Advertised Salary Range$36,710 - $39,000 Work Schedule8am-5pm M-F with some weekend and evening hours Application Review Begins30-Sep-2021 Anticipated Start Date25-Oct-2021


Working at the University of Kansas 

Join the University of Kansas, and you’ll become part of a Jayhawk family that spans the globe. Wear your KU shirt in London, Istanbul, Buenos Aires, Nairobi or anywhere else, and you will likely hear a resounding “Rock Chalk!” from a stranger. Of course, the appropriate response is an enthusiastic “Jayhawk!” Because, after all, they’re not really strangers, they’re family.

The Jayhawk community is united by more than 150 years of tradition and by our commitment to pushing the boundaries of knowledge, transforming the academic experience, and creating solutions through innovative research. KU’s mission is to lift students and society by educating leaders, building healthy communities and making discoveries that change the world.  

The University of Kansas is the state’s flagship university and one of just 66 invited members of the prestigious Association of American Universities (AAU). We consistently earn high rankings for academics and recognition as a premier research university.

KU faculty and staff embrace our role as the state’s flagship university, AAU member and R1 institution that serves the state, nation and world. We celebrate the energy and compassion that infuse the Jayhawk spirit; and, we remain true to KU’s historic values: the elevating force of education, the transformative power of research and the healing power of service.

Diversity, Equity, Inclusion, and Belonging 

The University of Kansas is committed to a learning and workplace environment that is representative of our nation and global society, accepts and values everyone, appreciates our common humanity and understands that our multiple differences are the cornerstone of academic preparation, professional excellence and distinction. KU must be a place where all people feel they belong and have access to resources and support that help them attain their educational and professional goals.

We recognize there are inequalities and privileges generated by historical and persistent intersecting differences by race, ethnicity, gender identities, gender expressions, sexual orientation, socio-economic status, age, abilities, religion, regional background, veteran status, citizenship status and nationality. And we hold ourselves accountable for policies, processes and programs that appreciate these and other differences and create more fair, safe and just learning, working and living environments for KU students, faculty and staff.


KU offers a broad array of undergraduate and graduate study programs, and we fulfill our mission through academic and research programs of international distinction, coupled with outstanding libraries, teaching museums and information technology. These resources enrich the academic experience for students from all 50 states and 112 countries, and provide enrichment resources for KU faculty and staff.


The university attains high levels of research productivity and recognizes that faculty are part of a network of scholars and academicians that shape a discipline as well as teach it. KU staff are integral to our research success, participating in and supporting discoveries that expand knowledge and improve lives.


The university and our employees serve society through research, teaching and the preservation and dissemination of knowledge. KU's academic programs, arts facilities and public programs provide cultural enrichment opportunities for the larger community. And, KU offers educational, research and service programs throughout the state. KU employees are encouraged to participate in and serve the campus and surrounding communities in a way that is meaningful to them.

International Dimension 

KU offers more than 100 programs of international study and cooperative research for KU students and faculty at sites around the world. The university offers teaching and research that draw upon and contribute to the most advanced developments throughout the United States and abroad. At the same time, KU's extensive international ties support economic development in Kansas.


The University of Kansas, our students and employees are committed to excellence. We foster a multicultural, inclusive environment in which the dignity and rights of individuals are respected. Intellectual diversity, integrity and disciplined inquiry in the search for knowledge are of paramount importance.

Our City and State 

KU sits atop Mt. Oread in the center of Lawrence, a town full of natural beauty and culture. In fact, Rolling Stone magazine named Lawrence one of the best college towns in the United States. Lawrence is home to more than 100,000 people, and has a charming, Midwestern friendliness that welcomes visitors and celebrates diversity. In addition to KU, Lawrence is home to Haskell Indian Nations University, the premiere tribal university in the United States.

Lawrence’s historic and thriving downtown features restaurants, nightlife and local shops offering unique finds that you won’t find anywhere else. The town has more than 50 parks, an encompassing mixed-use trail, and quick access to biking/hiking trails along the Kansas River and around Clinton Lake. A five-minute drive from Lawrence, Clinton Lake offers fishing, boating, beaches, camping and other outdoor activities.

Located just 40 minutes west of Kansas City, Lawrence offers the appeal of a mid-size, suburban town with quick access to the amenities of a large city, including an international airport. The Kansas City metro area is home to world-class museums and cultural activities, Jazz clubs and other nightlife venues, expansive shopping options, and exciting professional sports with the Kansas City Chiefs, Kansas City Royals and Sporting KC.

Kansas is in the center of the country, making it convenient and cost effective to fly or drive to destinations throughout the United States. Far from flat, the Flint Hills, just 90 minutes from Lawrence, offer panoramic vistas that showcase the breathtaking beauty of America.

Making KU Your Home 

Something about Lawrence is magnetic. Long-time residents are never surprised when a KU student or employee from out of state decides to make Lawrence their permanent home. And, even those who do leave often find themselves returning to “the nest” at some point in the future. In fact, Lawrence has been named by several publications as one of the best places to retire.

At the University of Kansas, you’ll join a global Jayhawk family and find a place to call home.

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