Administrative Associate Sr

The University of Kansas
Lawrence, KS

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Administrative Jobs
Institutional & Business Affairs, Clerical & Administrative Support

Job Details

Position OverviewThis position will provide administrative support for Academic Affairs and School of Pharmacy Administration, under the direction of the Associate Dean for Academic Affairs. The ability to work independently, with strict attention to detail while maintaining confidentiality are essential.

Normal work hours are 8am-5pm Monday - Friday, with possible evening or weekend hours for occasional events. Job Description40% - Student Records
  • Process, analyze and document degree requirement audits, academic standing, application for graduation (review, approve, deny, rescind), and degree certification. Review transcripts of admitted students, report pre-pharmacy deficiencies to the Dean's Office liaison for admissions and provide a deficiencies report at the conclusion of each admissions cycle. Provide Dean's Office and School Committees with student information as needed. Responsible for organization and policies for these processes.
40% - Academic Services
  • Provide services such as course access for enrollment (e.g. maintain student groups, requests on OUR); administer access to elective pharmacy courses; provide University forms/processes to students as needed. Monitor PharmD student progress and track deficiencies, document delays, probation, suspensions, and dismissals; and reporting findings or concerns to the appropriate office or person. Communicate and cooperate with University partners including but not limited to Admissions, Registrar and Enrollment Management, First Year Experience (orientation), Undergraduate Advising Center, International Student Affairs, College of Liberal Arts & Sciences, Career Services, Academic Achievement & Access Center, Provost/KU Core Curriculum Committee, Undergraduate Studies, etc.
15% - Administrative Support
  • Prepare various reports for Dean's Office and school committees. Provide support for committees including but not limited to assessment, curriculum, and academic standings committees, assist with assigning student advisors, assist with dissemination of faculty, alumni, and student surveys, provide support for dual degree programs including but not limited to applications, processing, and requirement verification. Communicate with current students; maintain list of elective pharmacy classes, proctor exams/quizzes, proof commencement programs for BSPS & PharmD, archive PharmD records, support School of Pharmacy events.
5% - Other duties as assigned
  • Assist in support of students and the School of Pharmacy, as assigned by supervisor.
Required Qualifications
  1. High School Diploma or G.E.D.
  2. Four (4) years of experience providing office support and information management, as evidenced in application materials.
  3. Previous experience effectively utilizing Microsoft Office, particularly Word, Excel & Outlook, as evidenced in application materials.
  4. Excellent written and communication skills, as evidenced by application materials and interview.
Preferred Qualifications
  1. Professional experience in higher education.
  2. Established computing skills using standard workplace productivity software for word processing, spreadsheet and database use, etc.
  3. Experience effectively utilizing systems such as Blackboard, Canvas, Enroll & Pay, HR/Pay, myKU, KU-Air/Oracle, Jayhawk GPS, Perceptive Content, Slate, Zoom, and Doodle.
Additional Candidate InstructionsA complete application includes an online application, cover letter, resume highlighting pertinent experience relative to the required and preferred qualifications and contact information for three professional references. Only complete applications will be considered.

Application Review will begin on September 28, 2021 and will continue until a qualified pool of applicants is identified.
Contact Information to ApplicantsJanelle Ruisinger
[email protected] Advertised Salary Range35,893.520 - 52,045.610 commensurate with experience Application Review Begins28-Sep-2021 Anticipated Start Date04-Oct-2021


Working at the University of Kansas 

Join the University of Kansas, and you’ll become part of a Jayhawk family that spans the globe. Wear your KU shirt in London, Istanbul, Buenos Aires, Nairobi or anywhere else, and you will likely hear a resounding “Rock Chalk!” from a stranger. Of course, the appropriate response is an enthusiastic “Jayhawk!” Because, after all, they’re not really strangers, they’re family.

The Jayhawk community is united by more than 150 years of tradition and by our commitment to pushing the boundaries of knowledge, transforming the academic experience, and creating solutions through innovative research. KU’s mission is to lift students and society by educating leaders, building healthy communities and making discoveries that change the world.  

The University of Kansas is the state’s flagship university and one of just 66 invited members of the prestigious Association of American Universities (AAU). We consistently earn high rankings for academics and recognition as a premier research university.

KU faculty and staff embrace our role as the state’s flagship university, AAU member and R1 institution that serves the state, nation and world. We celebrate the energy and compassion that infuse the Jayhawk spirit; and, we remain true to KU’s historic values: the elevating force of education, the transformative power of research and the healing power of service.

Diversity, Equity, Inclusion, and Belonging 

The University of Kansas is committed to a learning and workplace environment that is representative of our nation and global society, accepts and values everyone, appreciates our common humanity and understands that our multiple differences are the cornerstone of academic preparation, professional excellence and distinction. KU must be a place where all people feel they belong and have access to resources and support that help them attain their educational and professional goals.

We recognize there are inequalities and privileges generated by historical and persistent intersecting differences by race, ethnicity, gender identities, gender expressions, sexual orientation, socio-economic status, age, abilities, religion, regional background, veteran status, citizenship status and nationality. And we hold ourselves accountable for policies, processes and programs that appreciate these and other differences and create more fair, safe and just learning, working and living environments for KU students, faculty and staff.


KU offers a broad array of undergraduate and graduate study programs, and we fulfill our mission through academic and research programs of international distinction, coupled with outstanding libraries, teaching museums and information technology. These resources enrich the academic experience for students from all 50 states and 112 countries, and provide enrichment resources for KU faculty and staff.


The university attains high levels of research productivity and recognizes that faculty are part of a network of scholars and academicians that shape a discipline as well as teach it. KU staff are integral to our research success, participating in and supporting discoveries that expand knowledge and improve lives.


The university and our employees serve society through research, teaching and the preservation and dissemination of knowledge. KU's academic programs, arts facilities and public programs provide cultural enrichment opportunities for the larger community. And, KU offers educational, research and service programs throughout the state. KU employees are encouraged to participate in and serve the campus and surrounding communities in a way that is meaningful to them.

International Dimension 

KU offers more than 100 programs of international study and cooperative research for KU students and faculty at sites around the world. The university offers teaching and research that draw upon and contribute to the most advanced developments throughout the United States and abroad. At the same time, KU's extensive international ties support economic development in Kansas.


The University of Kansas, our students and employees are committed to excellence. We foster a multicultural, inclusive environment in which the dignity and rights of individuals are respected. Intellectual diversity, integrity and disciplined inquiry in the search for knowledge are of paramount importance.

Our City and State 

KU sits atop Mt. Oread in the center of Lawrence, a town full of natural beauty and culture. In fact, Rolling Stone magazine named Lawrence one of the best college towns in the United States. Lawrence is home to more than 100,000 people, and has a charming, Midwestern friendliness that welcomes visitors and celebrates diversity. In addition to KU, Lawrence is home to Haskell Indian Nations University, the premiere tribal university in the United States.

Lawrence’s historic and thriving downtown features restaurants, nightlife and local shops offering unique finds that you won’t find anywhere else. The town has more than 50 parks, an encompassing mixed-use trail, and quick access to biking/hiking trails along the Kansas River and around Clinton Lake. A five-minute drive from Lawrence, Clinton Lake offers fishing, boating, beaches, camping and other outdoor activities.

Located just 40 minutes west of Kansas City, Lawrence offers the appeal of a mid-size, suburban town with quick access to the amenities of a large city, including an international airport. The Kansas City metro area is home to world-class museums and cultural activities, Jazz clubs and other nightlife venues, expansive shopping options, and exciting professional sports with the Kansas City Chiefs, Kansas City Royals and Sporting KC.

Kansas is in the center of the country, making it convenient and cost effective to fly or drive to destinations throughout the United States. Far from flat, the Flint Hills, just 90 minutes from Lawrence, offer panoramic vistas that showcase the breathtaking beauty of America.

Making KU Your Home 

Something about Lawrence is magnetic. Long-time residents are never surprised when a KU student or employee from out of state decides to make Lawrence their permanent home. And, even those who do leave often find themselves returning to “the nest” at some point in the future. In fact, Lawrence has been named by several publications as one of the best places to retire.

At the University of Kansas, you’ll join a global Jayhawk family and find a place to call home.

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