Fiscal Technician 2

Employer
Eastern Washington University
Location
Cheney

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Administrative Jobs
Academic Affairs, Research Staff & Technicians, Institutional & Business Affairs, Business & Financial Management

Job Details

Working Title:

Fiscal Technician 2

Posting Number:

2021040CP

Classification Title:

Fiscal Technician 2

Classification Code:

148M

RCW Exemption Criteria:

No Exemption

EWU Position Number:

C99954

FLSA:

Non-Exempt

Bargaining Unit :

BU 1

% Full Time:

100

Salary / Wage Range:

CS - 34

Salary Information:

$33,492 – $43,272

Anticipated Start Date:

ASAP

Term of Appointment:

12 months

Location:

Cheney

County:

Spokane

Project Description:

.

Project Duration:

12 months

Background Check:

Yes - Both

Responsible HR User:

Vara Lyn Conrath

Responsible HR User Email address:

[email protected]

Job Summary:

  • Eastern Washington University is currently recruiting for a Fiscal Technician 2. This position performs repetitive work in the Accounts Payable section of the Office of Controller.
Fiscal Technician 2 duties include:
  • Perform required computerized Accounts Payable Voucher File maintenance to post accounts payable vouchers to computer system. Review invoices for payment against purchase orders in the University’s Accounts Payable system (Banner) and the Facilities system (AiM). Understand sales and use tax as they apply to invoices. Input invoices into the system for all types of purchase orders. Respond to vendor and department questions, follow-up on discrepancies and collect supporting documentation for payments when needed. Schedule daily check runs and daily AiM feeds. Check and reconcile daily reports.
  • On top of salary, the University offers a comprehensive benefits package including health insurance, life and disability insurance and retirement. In addition, EWU offers generous vacation and sick leave accruals, 11 paid holidays per year and fringe benefits, such as tuition waiver for employees, discounted EWU sports tickets and free transportation through STA buses.

About Eastern Washington University:

Eastern Washington University is a regional, comprehensive public university located in Cheney and Spokane, Washington, with programs offered throughout the state and online with an enrollment of over 12,000 students. Eastern is one of six state-funded four-year institutions of higher education in Washington reporting to its own Board of Trustees.

Eastern’s 300-acre main campus is located in Cheney, a community of 11,000 residents 16 miles southwest of the state’s second largest city, Spokane. Eastern also offers programs in downtown Spokane at the Brand new Catalyst building and on the Riverpoint Campus which is shared with Washington State University. Eastern also offers program throughout the state based on the needs of the community. Eastern offers an array of bachelor’s and master’s degrees and one applied doctorate in physical therapy. EWU offers 135 fields of study, 9 master’s degrees, 12 graduate certificates, 39 graduate programs, 1 educational specialist degree, and 1 applied doctorate to more than 10,000 enrolled students.

Diversity Statement:

EWU does not discriminate in its programs and activities on the basis of race, color, creed, religion, national origin, citizenship or immigration status, sex, pregnancy, sexual orientation, gender identity/expression, genetic information, age, marital status, families with children, protected veteran or military status, HIV or hepatitis C, status as a mother breastfeeding her child, or the presence of any sensory, mental, or physical disability or the use of a trained guide dog or service animal by a person with a disability, as provided for and to the extent required by state and federal laws.

Conditions of Employment:

  • This position, during the course of university employment will be involved in the receipt of, or accountability for, university funds or other items of value; as well as the unsupervised access with the developmentally disabled, vulnerable adults or children under the age of 16. The offer of employment is contingent upon successful completion and passing of a background check prior to beginning employment.

  • This position is covered by the Washington Federation of State Employees’ Collective Bargaining Agreement.

Physical Demands :

  • If you would like to obtain a copy of the Essential Functions Analysis form, which describes the physical and mental demands of the position, please contact Vara Lyn Conrath at [email protected]

Pre-Placement Physical :

No

Hearing Test :

No

Medical Monitoring Post Hire :

No

Protective Equipment :

University, local, regional and state mandates for public and personal protection should be followed as needed.

Required Qualifications:

  • High School Diploma or GED
  • One to two years of general fiscal experience. (Bachelor’s degree in accounting will substitute for experience.)
  • Experience with data entry, keyboard and 10-key
  • Excellent verbal and written communication skills
  • Candidate must demonstrate interest, ability and/or experience promoting cultural competency, universal accessibility and/or diversity

Preferred Qualifications:

  • Proficiency in Microsoft Office (including Word, Excel and Outlook)

Work Schedule Type:

Regular

Work Schedule:

  • The position is officially located on our Cheney Campus with regular office hours 8:00 a.m. to 5:00 p.m.

Posting Date:

07/28/2021

Open Until Further Notice:

No

Closing Date:

09/30/2021

Screening to Begin:

09/17/2021

Special Instructions to Applicants:

It is strongly recommended that you print a copy of these instructions and the position posting before you begin to complete the online application, as the instructions will not be viewable once you begin the application process.

  1. Attach a detailed cover letter in which you explain how you meet each of the required qualifications [and preferred qualifications, if applicable]. It is preferred that you provide that information in a bulleted list or within a table within your cover letter.
  2. Attach a chronological resume including work history and major duties, education, and any specialized training or skills related to the position. Please list at least 3 professional references including: names, titles, organization name, phone numbers, email addresses, and connection to you (these can be identical to the references listed on the application).
  3. Complete the online application form and respond to the online questions, if applicable.
  4. Diversity Response – As an equal opportunity employer with a multicultural staff and student population, we are interested in how your qualifications prepare you to work with diverse faculty, staff, and student populations representing various cultures and backgrounds that may be different from your own. You will be asked to attach a diversity response as part of the online application process: Please describe how you will apply an approach that is supportive to the diverse needs, including universal access, of our students, faculty, staff, and the public.

Application Types Accepted:

Application

% of Time:

65

Responsibility / Duty:

Perform required computerized Accounts Payable Voucher File maintenance to post accounts payable vouchers to computer system. Review and audit stamp invoices for payment against purchase orders in the University’s Accounts Payable system (Banner) and the Facilities system (AiM). Understand sales and use tax as they apply to invoices. Input invoices into the system for all types of purchase orders including regular, blanket, open, standing and “check with order” orders. Verify purchase order number on invoices with corresponding purchase order number and vendor name on the computer system. On the same system, compare and input invoice against appropriate purchase order line item by line item where applicable. Input such information as invoice quantity, price, discount, tax, freight, etc. Input documents in preparation of demand checks. Also, verify and input index/fund and account codes when necessary.

Essential Function Indicator:

Yes

% of Time:

10

Responsibility / Duty:

Review and sign EWU Library and EWU Bookstore voucher distributions, and travel reimbursements for extensions and index/fund and account numbers. Review and approve via on-line method Dining Services vouchers. Review and sign miscellaneous payment documents (i.e., utility payments, petty cash reimbursements, refunds, travel advances, contracts, etc.) Input invoices to the computerized system and verify daily input with system reports from Accounts Payable System. Review vendor numbers in the vendor file and request updates to the file as needed (including name, address, city, state, zip code, telephone number, federal employer identification number, and 1099 code and 1099 type).

Essential Function Indicator:

Yes

% of Time:

15

Responsibility / Duty:

Respond to vendor and department questions, follow-up on discrepancies and collect supporting documentation for payments when needed.

Essential Function Indicator:

Yes

% of Time:

10

Responsibility / Duty:

Schedule daily check runs and daily AiM feeds. Check and reconcile daily reports.
Other related duties as required

Essential Function Indicator:

Yes

Organization

Eastern Washington University is a student-centered, regionally based, comprehensive university. Its campus is located in Cheney, within the Spokane metropolitan area, with additional learning centers in the region and elsewhere in Washington State. Its mission is to prepare broadly educated, technologically proficient, and highly productive citizens to attain meaningful careers, to enjoy enriched lives, and to make contributions to a culturally diverse society.

Eastern Washington University will achieve its mission by providing:

  • an excellent student-centered learning environment;
  • professionally accomplished faculty who are strongly committed to student learning;
  • high-quality integrated, interdependent programs that build upon the region's assets and offer a broad range of choices as appropriate to the needs of the university's students and the region; and
  • exceptional student support services, resources, and facilities.
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