Contract Administrator

About Hofstra:

Hofstra University is a nationally ranked and recognized private university in Hempstead, N.Y. that is the only school to ever host three consecutive presidential debates (2008, 2012 and 2016). At Hofstra, students get the best of both worlds. Our campus is a leafy oasis just a quick train ride away from New York City and all its cultural, recreational and professional opportunities. We offer small classes and personal attention, with the resources, technology and facilities of a large university. Students can choose from more than 160 undergraduate program options and 165 graduate program options in the liberal arts and sciences, education, health professions and human services, the Peter S. Kalikow School of Government, Public Policy and International Affairs, the Fred DeMatteis School of Engineering and Applied Science, the Frank G. Zarb School of Business, the Lawrence Herbert School of Communication, the Maurice A. Deane School of Law, the Hofstra Northwell School of Graduate Nursing and Physician Assistant Studies, and the Donald and Barbara Zucker School of Medicine at Hofstra/Northwell. Hofstra University is a dynamic community of more than 11,000 students from around the world who are dedicated to civic engagement, academic excellence and becoming leaders in their communities and their careers.

Description:

Reporting to the Director of Contract Administration, the Contract Administrator will be responsible for reviewing, processing and tracking contracts, reviewing Insurance and other provisions contained in contracts, maintaining the Office of Financial Affairs web pages and providing support to departmental Directors as needed.

Responsibilities and duties include, but are not limited to:

• Support all functions of the Office of Contract Administration, including reviewing, processing and tracking standard contracts.

• Maintain and update various reports for contracts ensuring information is accurate and complete.

• Review Insurance and other provisions to ensure compliance with University policies, procedures and contract requirements.

• Communicate and follow up with University departments regarding contract, insurance and other issues.

• Route executed contracts and other documents appropriately.

• Review and process non-standard agreements as directed.

• Maintain the Office of Financial Affairs web pages, ensuring web page content, including the design and layout, is up to date.

• Process requests for various tax forms.

• Assist with office administrative duties.

• Assist with the review and documentation of internal processes and procedures. Recommend process improvements as appropriate.

• Assists with and provides input regarding system improvement.

• Uses independent judgement to plan, prioritize and organize a diversified workload.

• Provides support to department Directors as needed.

• Other related duties as assigned.

Qualifications:

• Bachelor's degree required.

• A minimum of one year work related experience preferably working with contracts.

• Team player with excellent written and verbal communication skills, technical skills.

• Superb attention to detail and the ability to work independently on several matters simultaneously.

• Proficiency in Word, Excel and Outlook required.

• Notary public license and/or Paralegal preferred.

Application Instructions:

For consideration, please submit a cover letter including salary requirements and a resume to: FinancialAffairs@hofstra.edu. Please indicate "Contract Administrator" in the subject of the email.

Hofstra University is an equal opportunity employer, committed to fostering diversity in its faculty administrative staff and student body, and encourages applications from the entire spectrum of a diverse community.