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Administrative Business Analyst

Employer
Michigan State University
Location
East Lansing

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Administrative Jobs
Institutional & Business Affairs, Business & Financial Management, Health & Medical Services, Technology, Analysts & Programming
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Job no: 732294
Work type: Support Staff
Pay Grade: 11
Major Administrative Unit / College: College Of Agriculture And Nat Resources
Department: Food Science And Hum Nutrition Anr 10002348
Sub Area: AP- Professionals
Salary: Salary Commensurate with Experience
Location: East Lansing
Categories: Administrative/Business/Professional, Administrative Professionals- AP, Full Time (90-100%), Union
Working/Functional Title

Administrative Business Analyst

Position Summary

The Administrative Business Analyst will:

  • Collect, interpret, process, and monitor HR activities and paperwork for support staff, temporary, and student employees
  • Initiate the hiring process, interviewing, coordinate timesheet submission and payroll entry for the department, complete I-9 verifications, manage the youth program criminal background check process, monitor student health risk compliance, track conflict of interest and RVSM compliance, promotions, raises, time off, leaves and terminations
  • Analyze human resource processes and propose creative solutions to increase operational efficiency
  • Serve as a resource (along with the Business Manager) to faculty and staff for human resources processes
  • Coordinate with the Business Manager and campus units to ensure smooth onboarding for new employees
  • Initiate the account review process on a monthly basis for all department accounts (general fund, grant, endowment, and revenue)
  • Work in collaboration with the Business Manager to verify that transactions are accurate and complete and documentation is on file
  • Initiate transactions (Distribution of Income & Expense, General Error Corrections, Cost Redistributions) in a timely manner to correct errors
  • Process sub-award payments for grant accounts
  • Assist department office staff in processing financial transactions (Disbursement Vouchers, Requisitions/Purchase Orders), as needed
  • Deposit cash and checks received, initiate billings for Copy Center charges and maintain records
  • Assist in the development, maintenance and analysis of financial reports for the Department Chair, Business Manager, and faculty
  • Reports include: budget to actual (including encumbrances and forecasting), project-specific reports (as needed by the funding agency) and evaluating and monitoring salary distributions to identify funding gaps and ensure employees are paid from the correct account(s)
  • Analyze financial processes and propose creative solutions to increase operational efficiency
  • Serve as a resource (along with the Business Manager) to faculty and staff for financial processes
  • Coordinate the annual physical inventory process and work with faculty and staff to ensure asset records are accurate and complete
    • Unit Specific Education/Experience/Skills

    Knowledge equivalent to that which normally would be acquired by completing a four-year college degree program in a business-related field or in a field which corresponds to the particular department of employment; one to three years of related and progressively more responsible or expansive work experience in finance, human resources, and department operations or in performing responsibilities related to the operational activities of the employing unit; experience with word processing, database, spreadsheet, presentation software and/or desktop publishing, web page software; or an equivalent combination of education and experience.

    Desired Qualifications

    Bachelor’s degree in Business Administration or related field preferred; experience in Microsoft Office, EBS, SAP, and KFS; experience conducting annual inventory review; strong knowledge of MSU policies and procedures; a self-starter whose strengths include creative thinking, problem solving and ability to work on several projects simultaneously in a fast-paced, deadline-oriented environment.

    Equal Employment Opportunity Statement

    All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability or protected veteran status.

    Required Application Materials

    Please submit a cover letter, resume and three professional references in application for this position.

    Together-we-will StatementThe university is requiring all MSU students, faculty and staff to be vaccinated against COVID-19 with limited exceptions. Learn more at: https://msu.edu/together-we-will/Work Hours

    STANDARD 8-5

    Bidding eligibility ends on 9/21/2021 at 11:55 PM

    Advertised: Sep 15, 2021 Eastern Daylight Time
    Applications close: Sep 28, 2021 Eastern Daylight Time

    Organization

    Working at Michigan State University 

    Spartans work every day to advance the common good in uncommon ways.

    Together, we tackle some of the world’s toughest problems to find solutions that make life better—from alternative energy to better food safety to breakthrough medical and environmental applications achieved through rare isotope research.

    We teach. We explore and we discover. We collaborate and lead. We innovate, inspire, and empower. We achieve our potential and create circumstances that help our students and others achieve theirs.

    We're good at it, and we've been at it for more than 150 years.

    The nation’s pioneer land-grant university, MSU began as a bold experiment that democratized higher education and helped bring science and innovation into everyday life. The revolutionary concept became a model for the nation.

    Today, MSU is one of the top research universities in the world—on one of the biggest, greenest campuses in the nation. Home to nationally ranked and recognized academic, residential college, and service-learning programs, we’re a diverse community of dedicated students and scholars, athletes and artists, scientists and leaders.

    In ways both practical and profound, we work to create a stronger, more sustainable, and more hopeful future for all.

    Top Distinctions

    U.S. News & World Report ranks MSU

    • 29th among the nation’s public universities
    • First in the nation for 19 years for graduate programs in elementary and secondary education
    • First in the nation for graduate programs in nuclear physics and industrial and organizational psychology
    • First in the nation for undergraduate program in supply chain

    Recognized for 11 consecutive years as one of the top 100 universities in the world by Shanghai Jiao Tong University in its annual Academic Ranking of World Universities

    Ranks 46th among public universities for in-state students in Kiplinger’s 2013 edition of Best Values in Public Colleges

    Silver rating from the Association for the Advancement of Sustainability in Higher Education’s STARS program, which measures and encourages sustainability in education and research; operations; and planning, administration, and engagement

    Member of the prestigious 62-member Association of American Universities

    Only university in the country with on-campus medical schools graduating allopathic (MD) and osteopathic (DO) physicians, and veterinarians (DVMs)

    Among the largest single-campus residence hall system in the country with 27 halls in five neighborhoods and two apartment villages.

     

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