Registrar

Employer
Wells College
Location
Aurora, NY, US

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Administrative Jobs
Institutional & Business Affairs, Registrar & Student Accounts

Job Details

 

JOB SUMMARY

The Registrar serves as the primary steward and certifier of all official academic records in accordance with the College’s academic policies and procedures, federal and state laws, and FERPA guidelines. The Registrar is responsible for maintaining and ensuring the quality and integrity of student academic records; oversees the student information system’s functions related to registration, advising, grades, course information and access to these functions by faculty and students via the campus portal; and submits internal and external reports.

 

JOB DUTIES AND RESPONSIBILITIES

  • Manages the collection, maintenance, security, and release of student records in accordance with AACRAO standards, FERPA regulations, College policies and procedures.
  • Ensures compliance with College policies and federal, state, and accreditation regulations.
  • Manages and coordinates developing the master course schedule including preparing final exam schedules.
  • Coordinates the curriculum update procedure for faculty each semester acting as liaison between faculty members and the Curriculum Committee.
  • Serves as secretary of the Curriculum Committee and as a member of the Academic Standing, Advising and Admissions Committee (ASAA).
  • Evaluates transfer credits and certifies degree candidates.
  • Updates the academic section of the College Catalog, including major and minor requirements, course descriptions and academic policies and procedures. Proofreads the final version of the entire catalog.
  • Compiles enrollment and retention figures each semester for distribution to the President’s Cabinet and others.
  • Coordinates the NYSED, MSCHE, and IPEDS reporting process for the campus, including providing much of the required data directly. Completes other reports and surveys (e.g., CICU, Open Doors, College Scope, NY Title II, etc.).
  • Serves as the liaison with the New York State Education Department for program deletions or changes and new program registration. Prepares necessary documents for requesting these actions, including the retrieval and compilation of information from faculty.
  • Acts as the PDSO with the Student and Exchange Visitor Information System (SEVIS).
  • Completes athletic certification forms for NEAC and NCAA in collaboration with the athletic department.
  • Participates in early academic alert retention processes and collaborate with other staff in Academic & Student Life in retention program development and student support services.
  • Participates in campus events including Wells Wrap Up, Orientation, Admissions Open Houses, and Commencement.
  • Develops and conducts workshops for faculty, staff, and students as needed.
  • Develops and maintains resources for the campus including maintaining associated Globe and web pages.
  • Meets with students who need assistance interpreting academic policies, have academic problems that affect their ability to progress toward the degree, or who simply need support and assistance. Meets with faculty members as needed to answer questions about academic policies and procedures, program registration issues, course changes, etc.
  • Prepares budgets.
  • Supervises the work of the Assistant Registrar who performs the day-to-day tasks of the office and provides guidance interpreting academic policies as well as state and federal requirements.
  • Performs daily office tasks (phones, mail, general student inquiries, processing transcript request) when the Assistant Registrar is unavailable.
  • Communicates effectively and confidentially with students, families, faculty, and staff.
  • Attends staff meetings.
  • Keeps abreast of trends and issues in the field through professional associations and professional development activities.
  • Establishes and maintains relationships with students, staff, and faculty through attendance at campus events, informal interaction and organized programs and workshops.
    • Perform other related duties as assigned by supervisor.

     

    REQUIRED KNOWLEDGE, SKILLS, ABILITIES

  • Strong organization and planning skills with the ability to manage multiple priorities while maintaining accuracy and high work quality.
  • Ability to work well without close supervision.
  • Proficient computer skills including demonstrated knowledge of client-server student information systems and report writing (experience with Jenzabar EX and InfoMaker preferred).
  • Working knowledge of current registration and enrollment regulatory requirements and trends, and the ability to track campus trends in order to improve systems and delivery of services.
  • An inclusive student-centered philosophy of providing services.
  • Information literacy, as evidenced by the ability to find information, filter and make sense of it, and then make efficient use of it.
  • Comfortable serving in multiple roles (i.e., “wearing many hats”).
  • Demonstrated ability to recognize and handle matters of a confidential nature.
  • Strong written and oral communication skills.
  • Excellent interpersonal skills especially those in the areas of collaboration, conflict resolution, problem solving and decision making.
  •  

    QUALIFICATION STANDARDS 

  • Bachelor’s degree required, Master’s degree from an accredited institution in counseling, student services administration, higher education, or related field preferred.
  • 5 years experience in higher education, preferably in registration and advising.
  • Supervisory experience.
  •  

    HOURS OF WORK

    35 hours per week plus nights and weekends as needed.

    Organization

    Working at Wells College 

    Wells College is a nationally recognized private coeducational liberal arts college located in Aurora, New York, on the eastern shore of Cayuga Lake. It was established in 1868 by Henry Wells, founder of the Wells Fargo and American Express Companies. The College is known as an exceptional value, pairing top quality academic programs with affordable tuition. With a full-time enrollment of about 550 students, Wells boasts small class sizes, an extensive experiential learning program, cross-enrollment with nearby Cornell University and Ithaca College, and a wide range of off-campus study options.

    The rigorous academic environment emphasizes close faculty/student interaction, undergraduate research, off-campus study, internships, and active community service and involvement. Wells offers 17 majors and 39 minors, in addition to individualized programs. Formerly a women’s college, Wells became coeducational in 2005.

    The scenic Finger Lakes region of central New York is an area known for its beauty and high concentration of outstanding colleges and universities. The village of Aurora is centrally located and provides easy access to metropolitan, cultural, and educational centers — 25 minutes from Ithaca; 1 hour from Rochester and Syracuse; 2.5 hours from Buffalo, Niagara Falls and Canada; and 5 hours from New York City.

    Full-time employees are eligible for a wide range of benefits including health and life insurance, 403(b) retirement plan, long-term disability insurance, EAP, course attendance, dependent tuition benefits, 11 paid holidays and vacation, sick and personal time off.

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