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Administrative Secretary-Surgery (Knoxville)

Employer
The University of Tennessee, Knoxville
Location
Knoxville, TN

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Administrative Jobs
Institutional & Business Affairs, Clerical & Administrative Support
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Description
Pay Grade: MR03

Hiring Salary: $16.00/Hourly

 

THIS POSITION IS LOCATED IN KNOXVILLE, TN.

 

JOB SUMMARY/ESSENTIAL JOB FUNCTIONS:  This position is responsible for providing administrative support in an academic setting to the Chief of the Division of General Surgery and five faculty members in the Division of General Surgery. This position is also responsible for providing support to the Advanced GI MIS Fellow and acts as liaison to clinical and administrative staffs of the surgeons' private office and the staff members of GSM, the Department of Surgery, and the University of Tennessee Medical Center.

 

DUTIES AND RESPONSIBILITIES:

  1. Coordinates and maintains physicians’ academic schedules. Prepares and/or provides teaching and academic meeting documents.
  2. Provides telephone and email support to the physicians by directing telephone calls or taking and distributing messages appropriately.
  3. Maintains physicians' calendars and communicate appropriately to physicians' clinical staff, GSM staff, and department of surgery staff.
  4. Prepares and submits travel request and reimbursements for entry in CONCUR and assists faculty in making travel arrangements. Prepares and submits monthly time for physicians.
  5. Schedules each faculty's medical student lectures for the M3 clerkship.
  6. Prepares and maintains monthly on-call schedules in electronic call system (PerfectServe) and distributes schedules to clinical and administrative staff
  7. Maintains appropriate memberships, certifications, and fellowship statuses with professional societies and colleges. Maintains credentialing for appointment and reappointment for hospital medical staff privileges. Assists in obtaining and renewing state medical license and DEA license.
  8. Schedules and coordinates legal depositions and expert responsibilities for physicians.
  9. Provides administrative support to faculty involved in local, regional and national organizations of elected positions.
  10. Prepares and submits documents for Faculty evaluations to the Chairman's office and schedules individual evaluations.
  11. Attends Division meetings as directed by Division Chief and takes minutes.
  12. Performs other duties as assigned by Chairman's office and Division Chief.


Qualifications
MINIMUM REQUIREMENTS:  

 

EDUCATION: High School Diploma or GED (TRANSCRIPT REQUIRED)

 

EXPERIENCE: Two (2) years of experience in an administrative office setting; OR Associate Degree and six (6) months of office experience.  Ability to work with diverse personalities. Ability to function independently. Excellent computer skills. Knowledge of medical terminology and transcription. Excellent customer service skills.



Job: Other Admin Asst/Secr/Clerical
Primary Location: US-Tennessee-knoxville
Organization: Knox Surgery
Schedule: Full-time
Job Posting: Nov 5, 2021, 1:38:37 PM

Organization

Working at The University of Tennessee, Knoxville

Founded in 1794, the University of Tennessee is one of the nation’s oldest and most storied public universities. Based in Knoxville, Tennessee’s flagship land-grant institution includes the statewide Institute of Agriculture and the Space Institute in Tullahoma. The university embodies excellence in teaching, discovery, scholarship, research, creative activity, outreach, and engagement. Known as the Volunteers, we lead with a spirit of selflessness, empathy, and courage, and strive to be champions for diversity, equity, and inclusion

UT Knoxville is a Research 1 university with 11 academic colleges and more than 900 programs of study. With an enrollment of more than 30,000 students, our academic programs are repeatedly ranked top in their class. The university co-manages Oak Ridge National Laboratory, the country’s most prominent national lab, driving innovation in advanced manufacturing and materials, national security, and more. We are closely connected with our communities through outreach and extension efforts across Tennessee and through partnerships with non-profits, corporations, and industries—regionally, nationally, and around the globe.

The city of Knoxville is nestled in the foothills of the Great Smoky Mountains. The modern, thriving community is surrounded by gorgeous lakes and hundreds of miles of walking, hiking, and biking trails. Situated along the banks of the Tennessee River, our beautiful features an eclectic music scene, internationally recognized festivals, unique restaurants, and a robust offering of diverse cultural activities. Knoxville is located within a day’s drive of Atlanta, Nashville, Asheville, Charlotte, Louisville, Cincinnati, Memphis, Chicago, and Washington D.C.

Knoxville and the surrounding counties have a population of more than 850,000 people. The region houses many leading corporations and organizations, including Oak Ridge National Laboratory, Pilot/Flying J, the Tennessee Valley Authority, and Regal Cinemas, along with HGTV, Food Network, and other networks owned by Discovery Inc.

As a member of the UT family, you will be surrounded by top-notch faculty, staff, and students from around the world. You will be part of a diverse campus community that is passionate about changing the world and cheering for the Vols on game day.

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