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Business Analyst, Business Services

Employer
University of Rhode Island
Location
Kingston, RI

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Job Details

Posting Number:

SF01129

Job Title:

Business Analyst, Business Services

Position Number:

107574

FTE:

1.00

FLSA:

Exempt

Position Type:

Professional Staff

Union:

Non-Union Non-Classified Staff

Pay Grade Level:

10

Pay Grade Range:

Anticipated Hiring Range is $50,000 - $60,000

Status :

Calendar Year, Full-time, Permanent

Department:

Office of Asst. Vice President of Facilities

Contact(s):


Please note: Applications must be submitted directly online only at: https://jobs.uri.edu

Campus Location:

Kingston

Grant Funded:

No

Job Description Summary:

BASIC FUNCTION:

Assist the Assistant Vice President and staff with administrative and financial functions related to department budgets, capital and small project funding, contract management, and real estate. Research and troubleshoot issues needing resolution within the Division. Handle information of a sensitive and confidential nature.

Duties and Responsibilities:

ESSENTIAL DUTIES AND RESPONSIBILITIES: Assist in the preparation and processing of confidential and important/complex documents, correspondence, agreements, and leases. Research and draft written responses; review communications prepared by others for the Assistant Vice President’s signature. Research and compile information for use in impact statements and analyses, presentations, meetings and decision making. Responsible for obtaining information and making recommendations related to specific problems, activities, or policies. Develop and maintain complex spreadsheets for use by the Assistant Vice President and staff as required. Create PowerPoint, Excel, Google, Adobe, and other report documents to be used at various meetings. Assist with compiling data for these and other presentations. Coordinate and facilitate various divisional activities, including Web site support to departments within the Division and Facilities Group website. Develop and maintain various office files, digital files, contractual, personnel and budget records, and ensure their confidentiality. Act as a point of contact with the V.P. of Administration and Finance, other URI V.P.s, and the Provost’s office in coordinating URI’s Facilities Committee. Develop and maintain all documentation in support of the Facilities Committee. Act as a point of contact between the Assistant Vice President and the URI Board of Trustees, State Budget Office, State Properties Committee, Department of Administration and other State agencies.
Effectively manage the Assistant Vice President’s calendar and schedule. Track and notify the Assistant Vice President of important deadlines, such as lease renewals and submission dates for agenda items to the URI Board of Trustees, Facilities and FinanceCommittee, and State Properties Committee. Maintain a current and prioritized agenda of issues and major items requiring attention and response by the Assistant Vice President, ensuring prompt responses or follow through on requests for decision and action.
Assist in the preparation of agenda items for submission to the URI Board of Trustees, Facilities and Finance, and State Properties Committee. Provide confidential administrative services for all staff of the Office of the Assistant Vice President, including the following: arrange and schedule meetings, type reports, correspondence, and related materials, make travel arrangements; draft and respond to routine correspondence. Answer phones, greet visitors, and disseminate information to a diverse constituency. Exhibiting a high degree of tact and sensitivity, deal directly with the public, students, faculty, staff, and officials (both within and outside the University) on behalf of the Assistant Vice President and staff. Exhibit exemplary customer service skills when working with all URI divisions and departments. Process procurements as needed including, but not limited to, office supplies, computer equipment, building rental lease agreements, and special services such as real estate appraisals for the Division. Assist the Assistant Vice President and direct reports with the maintenance, upkeep, and updating of the Facilities Group Project Intake Form and process. Provide consistent and timely coordination between all Facilities Group departments and their clients. Assist the staff of the Assistant Vice President with various ad hoc administrative and financial requests as needed. Serve as liaison to all customers. OTHER DUTIES AND RESPONSIBILITIES:

Perform other duties as required.
Supervise support staff as required.

LICENSES, TOOLS AND EQUIPMENT: Personal computers, printers, scanners; word processing, spreadsheet, database management and scheduling software; fax and copying machines; calculator.

Required Qualifications:

REQUIRED:

1. Bachelor’s Degree.

2. Minimum five years of progressively responsible experience in the capacity of administrative support in a complex professional environment.

3. Demonstrated mathematical and analytical skills.

4. Demonstrated time management and organizational skills.

5. Demonstrated problem-solving skills.

6. Demonstrated ability to coordinate and to balance multiple priorities in a deadline-driven environment.

7. Demonstrated ability to work independently.

8. Demonstrated ability to interpret institutional policies, plans, objectives, rules, and regulations, and to communicate the interpretation to others.

9. Demonstrated computer skills (i.e., word processing, spreadsheet, database and scheduling software).

10. Demonstrated experience with PeopleSoft (or similar Oracle-based human resource and financial software).

11. Demonstrated strong interpersonal and verbal communication skills.

12. Demonstrated proficiency in written communication skills.

13. Demonstrated supervisory experience.

14. Demonstrated ability to maintain confidentiality.

15. Demonstrated ability to work with diverse groups/populations.

Preferred Qualifications:

PREFERRED:

1. Bachelor’s Degree in Business Administration or related field.

2. Minimum three years of experience in the capacity of administrative support in a higher education institution.

3. Demonstrated knowledge of budgetary processes and analyses.

4. Demonstrated experience developing and implementing administrative policies and procedures.

5. Demonstrated experience with web-site development software. ALL REQUIREMENTS ARE SUBJECT TO POSSIBLE MODIFICATION TO REASONABLY ACCOMMODATE INDIVIDUALS WITH DISABILITIES.

Environmental Conditions:

This position is not substantially exposed to adverse environmental conditions.

Posting Date:

09/14/2021

Closing Date:

10/05/2021

Special Instructions to Applicants:

Please attach the following 3 (PDF) documents to your online Employment Application:
(#1) Cover letter.
(#2) Resume.
(#3) “Other Document-References” – the names and contact information of three professional references (pdf doc).

Quicklink for Posting:

https://jobs.uri.edu/postings/8612

Organization

The University of Rhode IslandURI Picture 1

Founded in 1892, this land and sea grant university is the flagship public research institution in Rhode Island, enrolling more than 14,500 undergraduate students and 2,000 graduate students.

Thinking big
URI is home to some of today’s leading innovators, discoverers, and creative problem solvers and is known regionally and worldwide for its big ideas and pioneering research in such areas as environmental studies, neuroscience, biotechnology and life sciences, engineering, marine sciences, forensic sciences, pharmaceuticals, behavioral sciences, and public health promotion. A strong core of traditional academic disciplines provides the foundation for all specialized, professional, and applied areas of study. The University receives about $60 million annually in federal funding for research across 87 undergraduate and 70 graduate degree programs.

Motivated students, engaged faculty

Nearly 23,000 students applied for fewer than 3,300 openings in the 2017 freshman class, which boasts an average grade point average of 3.54. The 17 to 1 student/faculty ratio allows for personal attention and rewarding teaching experiences. Approximately 87 percent of faculty hold terminal degrees. In 2018 URI produced two Fulbright Scholars, five Boren Scholars, a Truman Scholar, and was named a one of the country’s top Gilman scholar-producing schools. URI’s commitment to diversity is demonstrated through its student body, with 43 states and 65 nations represented and 20 percent of students identifying as persons of color, a 65 percent increase since 2008.

Four campuses, one community

URI’s main campus is located on 1,248 acres in rural Kingston, where the campus core — including a quadrangle surrounded by handsome granite buildings — is listed on the National Register of Historic Places. Six miles from Rhode Island’s beaches, this campus is conveniently situated along the Boston to New York corridor. The University’s renowned Graduate School of Oceanography is located at the 165-acre Narragansett Bay Campus. The Alan Shawn Feinstein College of Education and Professional Studies brings higher education to downtown Providence. Nearby, the 133,000-square-foot Rhode Island Nursing Education Center URI Picture 2includes unparalleled simulation labs. The W. Alton Jones Campus — 2,300 acres of forests, lakes, and farmland in West Greenwich — provides a secluded setting for academic research, environmental education, business meetings and special events.

 

Investing in the future
Since 2007, the University has invested $607 million in campus capital projects, including: a $150 million engineering complex, due to open in 2019; Brookside, another new apartment-style residence hall, 2019; a Welcome Center, 2018; the Rhode Island Nursing Education Center, 2017; Beaupre Center for Chemical and Forensic Sciences, 2016; and Avedisian Hall, home to the College of Pharmacy, 2012.

 

Expertise on demand

The University is home to several centers of expertise that tackle some of society’s most vexing challenges. The George & Anne Ryan Institute for Neuroscience brings multi-disciplinary research to bear on devastating brain diseases, such as ALS and Alzheimer’s. The Digital Forensics and Cyber Security Center supports state, national, and international public welfare through education, research, training, and service. The Business Engagement Center is the “front door” through which industry taps into research and training opportunities and assistance with intellectual property or technology issues. The R.I. Food Center brings URI’s agricultural roots to the 21st century as a resource for farmers, consumers, retailers, and others across the food industry

Find Us
Telephone
401-874-1000
Location
80 Lower College Road
North Kingston
Rhode Island
02881
United States
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