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Executive Assistant I (UCAS)

University of Rhode Island
Kingston, RI

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Administrative Jobs
Institutional & Business Affairs, Clerical & Administrative Support
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Job Details

Posting Number:


Job Title:

Executive Assistant I (UCAS)

Position Number:






Position Type:

Professional Staff


Non-Union Non-Classified Staff

Pay Grade Level:


Pay Grade Range:

Anticipated hiring range to $55,000

Status :

Calendar Year, Full-time, Permanent


University College for Academic Success


Please note: Job applications must be submitted directly online only at: (

Campus Location:


Grant Funded:


Job Description Summary:

BASIC FUNCTION: Serve as executive assistant to the Dean, University College for Academic Success. Provide critical administrative support for University College for Academic Success areas. Perform private administrative duties of a complex and responsible nature.

Duties and Responsibilities:

ESSENTIAL DUTIES AND RESPONSIBILITIES: Assist the Dean or Director in carrying out administrative responsibilities; research and troubleshoot issues needing resolution at the college level of University-wide level as it pertains to students and student success. In consultation with the Dean, serve as the primary budget and fiscal person for the College. Develop and maintain office files and budget records and ensure their confidentiality. Provide confidential administrative services, including the following: arrange and schedule meetings; type reports, correspondence; make travel arrangements; draft and respond to routine correspondence; prepare and maintain spreadsheets. Arrange, schedule, and conduct special events, such as meetings, conferences and social events. Exhibiting a high degree of tact and sensitivity, deal directly with the public, students, family members, faculty, staff, and officials (both within and outside the university) on behalf of the Dean. As necessary, answer phones and emails, greet visitors, and disseminate information to a diverse constituency. Prioritize responses to correspondence, phone calls and various issues, thereby minimizing demands on the Dean’s time, allowing them to focus on broader and more critical issues. Interview and recommend for appointment administrative support and student help within the office. Train, schedule and assign workloads to administrative support and student help. OTHER DUTIES AND RESPONSIBILITIES: Perform other duties as required. LICENSES, TOOLS AND EQUIPMENT: Personal computers, printers, word processing, spreadsheet, database management, scheduling software, fax and copying machines, eCampus, calculator.

Required Qualifications:


1. High school diploma or GED.

2. Minimum three years of progressively responsible experience in the capacity of administrative assistant in a complex professional environment.

3. Demonstrated time management and organizational skills in a multiple priority environment.

4. Demonstrated experience in creating and maintaining fiscal records and budgetary items.

5. Demonstrated computer skills (i.e., word processing, spreadsheet, database and scheduling software).

6. Demonstrated strong interpersonal and verbal communication skills.

7. Demonstrated proficiency in written communication skills.

8. Demonstrated supervisory experience.

9. Demonstrated ability to maintain confidentiality.

10. Demonstrated ability to work with diverse groups/populations.

Preferred Qualifications:


1. Associate’s degree.

2. Demonstrated experience in higher education.

3. Demonstrated experience and dedication to integrating issues of inclusion, equity, and social justice into work. ALL REQUIREMENTS ARE SUBJECT TO POSSIBLE MODIFICATION TO REASONABLY ACCOMMODATE INDIVIDUALS WITH DISABILITIES.

Environmental Conditions:

The incumbent is not substantially exposed to adverse environmental conditions.

Posting Date:


Closing Date:


Special Instructions to Applicants:

Please attach the following 3 (PDF) documents to your online Employment Application:
(#1) Cover letter.
(#2) Resume.
(#3) “Other Document-References” – the names and contact information of three professional references (pdf doc).

Quicklink for Posting:


The University of Rhode IslandURI Picture 1

Founded in 1892, this land and sea grant university is the flagship public research institution in Rhode Island, enrolling more than 14,500 undergraduate students and 2,000 graduate students.

Thinking big
URI is home to some of today’s leading innovators, discoverers, and creative problem solvers and is known regionally and worldwide for its big ideas and pioneering research in such areas as environmental studies, neuroscience, biotechnology and life sciences, engineering, marine sciences, forensic sciences, pharmaceuticals, behavioral sciences, and public health promotion. A strong core of traditional academic disciplines provides the foundation for all specialized, professional, and applied areas of study. The University receives about $60 million annually in federal funding for research across 87 undergraduate and 70 graduate degree programs.

Motivated students, engaged faculty

Nearly 23,000 students applied for fewer than 3,300 openings in the 2017 freshman class, which boasts an average grade point average of 3.54. The 17 to 1 student/faculty ratio allows for personal attention and rewarding teaching experiences. Approximately 87 percent of faculty hold terminal degrees. In 2018 URI produced two Fulbright Scholars, five Boren Scholars, a Truman Scholar, and was named a one of the country’s top Gilman scholar-producing schools. URI’s commitment to diversity is demonstrated through its student body, with 43 states and 65 nations represented and 20 percent of students identifying as persons of color, a 65 percent increase since 2008.

Four campuses, one community

URI’s main campus is located on 1,248 acres in rural Kingston, where the campus core — including a quadrangle surrounded by handsome granite buildings — is listed on the National Register of Historic Places. Six miles from Rhode Island’s beaches, this campus is conveniently situated along the Boston to New York corridor. The University’s renowned Graduate School of Oceanography is located at the 165-acre Narragansett Bay Campus. The Alan Shawn Feinstein College of Education and Professional Studies brings higher education to downtown Providence. Nearby, the 133,000-square-foot Rhode Island Nursing Education Center URI Picture 2includes unparalleled simulation labs. The W. Alton Jones Campus — 2,300 acres of forests, lakes, and farmland in West Greenwich — provides a secluded setting for academic research, environmental education, business meetings and special events.


Investing in the future
Since 2007, the University has invested $607 million in campus capital projects, including: a $150 million engineering complex, due to open in 2019; Brookside, another new apartment-style residence hall, 2019; a Welcome Center, 2018; the Rhode Island Nursing Education Center, 2017; Beaupre Center for Chemical and Forensic Sciences, 2016; and Avedisian Hall, home to the College of Pharmacy, 2012.


Expertise on demand

The University is home to several centers of expertise that tackle some of society’s most vexing challenges. The George & Anne Ryan Institute for Neuroscience brings multi-disciplinary research to bear on devastating brain diseases, such as ALS and Alzheimer’s. The Digital Forensics and Cyber Security Center supports state, national, and international public welfare through education, research, training, and service. The Business Engagement Center is the “front door” through which industry taps into research and training opportunities and assistance with intellectual property or technology issues. The R.I. Food Center brings URI’s agricultural roots to the 21st century as a resource for farmers, consumers, retailers, and others across the food industry

Find Us
80 Lower College Road
North Kingston
Rhode Island
United States
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