Position Title:Office Support Specialist (11847) Occupational Area:04 Department:685740 - School of Nursing (Admin) Job Posting Description:
Illinois Residency Requirement: This position requires current Illinois residency to apply.
The School of Nursing is seeking an Office Support Specialist to serve as the central contact person for the anesthesia graduate program and provide clerical and administrative services for the anesthesia program. The selected candidate will coordinate communications and maintain accurate information for the Castle Branch Incorporated (CBI) database for anesthesia students as well as all undergraduate students, including data for health clearance requirements and background checks. The Office Support Specialist will monitor the CBI site and keep the Assistant Dean Undergraduate Programs and Director of Anesthesia informed of any students not completing requirements as well as notify the Associate Dean immediately of any positive drug screen reports or any reported issues on background checks for both undergraduate and anesthesia students. Additionally, the Office Support Specialist will maintain all communications and records for all undergraduate Care Learning annual hospital orientation requirements, maintain program files and databases, collect and enter evaluations, and maintain student nurse anesthesia handbook. Further duties and responsibilities may be assigned based on the needs and goals for the programs.
This position is a current civil service vacancy at SIUE’s Edwardsville campus and will close to applicants at end of business day, 11:59 pm CST, on the posting end date. SIUE offers an exceptional array of benefits to all full-time and part-time (50% or more) employees including medical, dental and life insurance; tuition waivers; financial savings plans; vacation and sick leave; and pension plan as part of a total compensation package to eligible employees.
Southern Illinois University Edwardsville nurtures an open, respectful, and welcoming climate that facilitates learning and work. SIUE is committed to education that explores the historic significance of diversity in order to understand the present and to better enable our community to engage the future. Integral to this commitment, Southern Illinois University Edwardsville strives for a student body and a workforce that is both diverse and inclusive. For more on our Statement of Diversity, visit: https://www.siue.edu/about/mission-goals-plans/diversity.shtml
To apply for this vacancy:
Click the “Apply for Position” button at the top of the job description page. This will prompt you to access your existing HireTouch account or create a new account, only create a new account if you have NEVER done so previously. After logging in or completing your new profile, you can then complete the required SIUE application documents for each individual position.
Applicants must submit a completed Civil Service Application, which must include complete employment history, through HireTouch. If you do not possess any employment history, you must indicate this within the employment history section of the application. Your application should reflect all relevant skills and experience related to the minimum qualifications listed for this position. While a resume may be submitted with the application, data for each employer must be listed on this application form. (The words "See Resume" may only be used as a substitute in the section entitled "Specific Duties Performed".) If the application is incomplete you will not be considered for the position as our office will be unable to evaluate your application to determine if you possess the required minimum qualifications.
If qualifying by education or to qualify for a required educational prerequisite, you must submit your transcripts, including those for SIUE, at the time of application. Applicants qualifying for Veteran’s preference must submit a copy of form DD214 at the time of application. For additional information, please visit: Eligibility Criteria and Point Allocation and Proof of Eligibility. Please submit any other licenses or certifications related to the position at the time of application.
Applicants will be subject to a background check and drug screening (safety sensitive positions) prior to an offer of employment.
For more information, please visit the Office of Human Resources website at www.siue.edu/human-resources or call Civil Service Testing at 618-650-2190.
Minimum Acceptable Qualifications:
1. High school graduation or equivalent.
2. One (1) year (12 months) of work experience comparable to the second level of this series.
3. Any one or any combination of the following, totaling two (2) years (24 months) of experience in the categories below:
a. Work experience performing office/clerical activities, including use of computer systems.
b. College or university coursework in any curriculum:
-Twelve (12) semester hours = six (6) months.
-Twenty-four (24) semester hours = twelve (12) months.
-Thirty-six (36) semester hours = eighteen (18) months.
-Forty-eight (48) semester hours = twenty-four (24) months.
-Above average secretarial/clerical skills.
-Good grammatical skills including use of punctuation, spelling, etc.
-Ability to produce a high quality of work under pressure of deadlines with frequent distractions.
-Must be proficient in Microsoft Word and Excel, particularly spreadsheet creation, formulaic functions, pivot tables, and creation of charts.
-Requires careful attention to details.
-Strong oral communication skills.
FLSA Exemption Status:Non-Exempt Posting Salary:$2,654.60 Monthly (Non-Negotiable); Excellent benefits package. Location:SIU Edwardsville Main Campus Work Week:Monday - Friday Shift Hours:8:00 a.m. - 4:30 p.m. Posting Start Date:09/07/2021 Posting End Date:09/20/2021