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Appointment , Promotion & Tenure Manager

University of Miami
Miami, FL

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Faculty Jobs
Health & Medical, Medical Research, Medicine, Professional Fields, Business & Management
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job location: Miami, FL

Employment Type: Full-time
Posted data: 2021-09-15
Req: R100050786
Current Employees:If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.

Transforming Lives

The University of Miami is among the top research universities and academic medical centers in the nation, and one of the largest private employers in South Florida.

With more than 16,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.

The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value. Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service.

The Department of Medicine, Division of Business Operations has an exciting opportunity for a Full-time Appointment, Promotion & Tenure Manager to work in the UHealth Campus. The Appointment, Promotion & Tenure Coordinator oversees and coordinates department and/or school-wide academic departmental processes for appointment, promotion and tenure (APT) of faculty. This role proactively conducts regular meetings with Vice Chairs of Administration (VCA) and/or Department Chairs to assess their needs as it relates to appointments, promotions and tenure. Key responsibilities of this job include coordination of resources through academic departments, to ensure the appointment, promotion and tenure process is progressing in accordance with applicable procedures and guidelines.

  • Maintains a comprehensive list of all faculty members and monitors timelines for reappointment, promotion, and consideration of tenure for each. Takes the necessary actions, in collaboration with the Director of Business Operations and the Vice Chair for APT, to ensure deadlines for each specific action are met. Requests letters of support for Faculty from internal and external reviewers. Tracks responses and follows-up on a routine basis to ensure letters are received.

  • Maintains detailed files for all faculty APT actions

  • Coordinates voting of DOM Faculty on all APT matters

  • Compiles and analyzes the votes, reports results to leadership, and prepares all files to be sent to OFA

  • Ensures all files have proper documentation (CVs, personal statements, publications, external reviewer letters, etc.)

  • Manages Voluntary and Affiliate appointments for the DOM (exceeds 450)

  • Coordinates review and approval of very high volume, time sensitive, confidential and complicated documents that require review by Finance, Research, Administration and ultimately the Chairman of Medicine

  • Documents all activities, and ensures files are maintained and secured accordingly

  • Prepares presentations and presents status reports for leadership

  • Manages various complex and time sensitive processes and data requests from HR, compliance, employee health and other entities by gathering and organizing data and preparing necessary reports to ensure timelines are met. Monitors progress of business processes and makes adjustments to ensure successful completion.

  • Maintains DOM faculty database and produces various reports requested by senior leadership

  • Assists in the planning and execution of special events in the DOM

  • Works with external vendors to secure required services for the DOM

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.


  • Bachelor’s Degree in relevant field required

  • Minimum 3 years of relevant experience

  • Ability to accurately prepare and maintain records, files, reports and correspondence

  • Ability to communicate effectively in both oral and written form

  • Ability to maintain effective interpersonal relationships

  • Skill in completing assignments accurately and with attention to detail

  • Ability to recognize, analyze, and solve a variety of problems

  • Ability to process and handle confidential information with discretion

  • Ability to work independently and/or in a collaborative environment

  • Proficiency in computer software (i.e. Microsoft Office)

Any appropriate combination of relevant education, experience and/or certifications may be considered.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

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Full time

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