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Program Coordinator-Special Events/Community Relations

Job Details

Position Type:

Classified

Job Title:

Program Coordinator-Special Events/Community Relations

Classification Title:

HEI Program Coodinator

Campus Location:

ASU Beebe

Job Description:

GENERAL DESCRIPTION OF POSITION
The position of HEI Coordinator – Special Events/Community Relations is a campus and community liaison. Position is responsible for the planning, execution, measurement, and continuous improvement of College special events and ensuring the College\’s presence in the communities we serve. This position will report directly to the AVC for Institutional Advancement. Special attention to detail, and ability to coordinate volunteers and vendors is required. Must be able to anticipate project needs, discern work priorities, consistently meet deadlines, and be available to work some evenings and weekends. Background in event planning is preferred.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  1. Establishes, nurtures, and maintains positive external relationships with individuals, businesses, and community-based organizations that support the College’s outreach efforts.

  2. Plans and coordinates all relevant activities for special College events working with a variety of internal and external constituents. Propose new ideas to improve the event planning and implementation process. Coordinate event logistics, attendee tracking, presentation and materials support and pre and post-event evaluations and final reports.

  3. Define event goals and measurable outcomes, including timelines. Monitor event timelines and ensure deadlines are met. Draft detailed agendas or event schedules. Assist in developing event budgets and ensure adherence. Works with Finance and Procurement and, once approved, assures budgetary compliance.

  4. Monitor community relations budget.

  5. Attend monthly Chamber meetings and community events as assigned. Monitor Chamber social media, websites, and email notifications for upcoming events in which the college can participate such as business expos.

  6. Seek and solicit sponsorships for community campus events.

  7. Schedule and coordinate with speakers, vendors, exhibitors, secure event spaces and participants during event planning. Create and revise room layouts for each event and coordinate with campus dining services for selection of event menus. Arrange for staff to manage the event, including volunteers, ushers, security, etc. Assist with managing on-site production, clean up and follow-ups as necessary.

  8. Coordinates the creation and implementation of a strategic plan for the special events and community relations at the college.
Perform any other related duties as required or assigned.

Required Qualifications:

Knowledge of a specialized field (however acquired), such as basic accounting, computer, etc. equivalent of four years in high school, plus night, trade extension, or correspondence school specialized training, equal to two years of college, plus 2 years related experience and/or training, and 7 to 11 months related management experience, or equivalent combination of education and experience.

Minimum Salary or Salary Range:

$31,327

Stand:

regularly

Walk:

regularly

Sit:

regularly

Use hand to finger, handle, or feel:

continuously

Reach with hands and arms:

continuously

Climb or balance:

occasionally

Stoop, kneel, crouch or crawl:

occasionally

Talk or Hear:

regularly

Up to 10 pounds:

regularly

Up to 25 pounds:

occasionally

Does this position have any special vision requirements? Check all that apply.:

Close vision, Distance vision, Color vision, Peripheral vision, Depth perception, Ability to adjust focus

Background Check Statement:

This position will be subject to a pre-employment criminal, sex-offender registry background check. In cases where pre-determined, an additional financial/credit history/ background check may be required as well. Convictions that have been sealed or legally eradicated and misdemeanor convictions for which probation was completed and the case was dismissed, will be excluded. Disclosure does not constitute an automatic bar to employment. Factors such as dates of the offense, seriousness and nature of the violation, rehabilitation and position applied for will be taken into account.

Background Check Requirements:

Both

ASU Beebe EEO Statement :

Arkansas State University-Beebe shall provide equal opportunity for employment to all persons regardless of race, color, religion, sex, national origin, disability, age, or veteran status, and shall strive to achieve full and equal employment opportunity throughout our campuses for faculty and staff. Our goal is to foster a workplace community where individuals are valued for their diverse backgrounds and differences.

Posting Number:

C3002014

Open Date:

09/13/2021

Close Date:

09/27/2021

Open Until Filled:

No

Special Instructions to Applicants:

NOTE: If you are a veteran, disabled veteran, or spouse of a deceased veteran and would like Veteran’s Preference, we will need to see proof of status in order to grant that. Please see Veteran’s Preference section of the application for specific proof.

Organization

Working at Arkansas State University-Beebe

Arkansas State University-Beebe is an operationally separate, two-year institution of the Arkansas State University System.  With campuses located in Beebe, Heber Springs, Searcy, and Little Rock Air Force Base, we offer associate degrees, certificates, and non-credit training for business and industry.  The Beebe campus also collaborates with Arkansas State, a four-year university in Jonesboro, to offer baccalaureate and graduate degrees on the Beebe campus.  Courses are also offered at additional locations within our service area, and many courses are taught in locations convenient to business and industry. 

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