Administrative Coordinator
Vice Provost for Undergrad Education, Stanford, California, United States

Schedule: Full-time
Job Code: 4103
Employee Status: Regular
Grade: F
Requisition ID: 90555

Job Title: Administrative Associate 3

Working Title: Administrative Coordinator

VPUE Unit: Stanford Introductory Studies

Location: Stanford University Main Campus

Job Code: 4103

Job Grade: F

FTE: 100%

Exemption Status: Non-exempt, Continuing

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Heralded as a hub of undergraduate innovation, the Office of the Vice Provost for Undergraduate Education (VPUE) creates and sustains meaningful interactions between students and faculty both within and outside the classroom. As a collaborative team member of VPUE, you have a unique opportunity to advance and support programs that touch and enhance the lives of every undergraduate student at Stanford. https://undergrad.stanford.edu

Stanford Introductory Studies (SIS) is a unit in the office of the Vice Provost for Undergraduate Education that manages required and elective academic programs for first- and second-year students: COLLEGE, Thinking Matters, Introductory Seminars, Education as Self-Fashioning, ITALIC, SLE, Sophomore College, and Arts Intensive.

SIS is seeking an Administrative Coordinator to provide administrative and operational support to our programs. As a member of the SIS business team and reporting to the Associate Director of Finance and Administration, you will provide administrative and finance support for SIS programs, including hiring student workers and processing financial transactions. You will manage complex communication projects and provide scheduling support to our Faculty Directors. Finally, you will assist with unit-wide administrative items, such as coordinating meetings and assisting with floor management. We are looking for an organized, detail-oriented, motivated individual with strong interpersonal skills.

In this role, you will:

• Hire over 100 student employees to work with faculty in our programs. Guide on student employment policies and procedures.
• Support the annual IntroSems curricular approval process for more than 200 courses working with colleagues across all seven schools. In addition to Microsoft Office, utilize specialized software and systems to track information provided by many different partners. Anticipate and track dates, events, and associated action items.
• Event plan for unit-wide meetings and high-profile program events such as award ceremonies and welcome receptions.
• Provide general administrative support for the unit, including office management, facilities, and day-to-day office operations.
• Manage the Faculty Directors' schedules and board meeting arrangements.
• Provide financial support for SIS programs, including processing a variety of financial transactions.

**The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

To be successful in this role, you will bring:

• A high school diploma and four years of administrative experience, or a combination of education and relevant experience
• Superb organizational skills and attention to detail
• Exceptional customer service and interpersonal skills, especially in handling sensitive and confidential issues
• A proactive approach to problem-solving and project management
• A desire to learn and a comfortability with adapting to change
• Excellent verbal and written communication skills
• Demonstrated ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy, and tact

*-Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

In addition, our preferred requirements include:

• Associate or Bachelor's Degree
• Experience in an academic environment
• Advanced knowledge of office software and email applications; including PeopleSoft, Oracle Financials, Airtable, Microsoft Office Suite, Google Suite

About the Office of the Vice Provost for Undergraduate Education (VPUE)

For undergraduates, VPUE is the nexus for programs and initiatives that help students define and achieve their intellectual ambitions at Stanford. These include investigative introductory courses taught by esteemed faculty, targeted classes in writing and rhetoric, undergraduate research support, academic advising and mentoring, overseas and off-campus study programs, and undergraduate scholarships and fellowships. For faculty, VPUE serves as a principal conduit for furthering interaction with undergraduates and discovering ways in which working with students can enrich one's research agenda. VPUE advocates for undergraduate education in collaboration with faculty, departments and schools across Stanford. All VPUE resources are dedicated to involving faculty with the undergraduate experience, connecting students with phenomenal opportunities, and fully realizing a liberal education at Stanford.

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven individuals to impact the future of our legacy. Our culture and unique perks empower you with:

• Freedom to grow. We offer career development programs, tuition reimbursement, or course auditing opportunities. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
• A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
• A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
• Discovery and fun. Stroll through historic sculptures, trails, and museums.
• Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

How to Apply

To be considered, please submit a cover letter and resume with your online application. Your one-page cover letter should briefly describe your interest in this position and how your experience applies to the role.

http://stanfordcareers.stanford.edu

• Click on Job Search
• Enter 90555 in the Keyword Search field

To be considered for this position please visit our web site and apply on line at the following link: https://apptrkr.com/2492570

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.







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