Job location: Winston Salem, NC

Employment Type: Full-time
Posted data: 2021-09-29
Req: R0003842
Please note:

• Additional documentation must be added at the bottom of the third screen under the "My Experience."
• Internal candidates must apply via the internal career portal. Do not proceed with your application from this website.
• DO NOT complete the application without the required attachments as you will be unable to edit your application.

** Cover letter required for all positions and optional for facilities, campus services, and hospitality positions unless otherwise specified.

Job Description Summary

The Collection Assistant is responsible for a number of collection coordination and physical activities at both Special Collections & Archives in Z. Smith Reynolds Library and the ZSR Off-Site Storage facility (Public Services Team). The Off-Site Collection Assistant reports to the Director, Special Collections & Archives.

Job Description

This position will be accepting applications until October 1st, 2021.

*Please note:

• This is a full-time position (37.5 hours a week with specified hours between 8:00 am and 5:00 pm, Monday – Friday).

• This is a one-year appointment with possibility of renewal.

• Pay Rate: $19.49 per hour = $38,005 per year.

Essential Functions:

• Coordinates and manages Special Collections & Archives collection locations in the ZSR Library and Off-site locations.

• Manages collection transitions from acquisitions and pickups, processing, and cataloging to Special Collections & Archives shelf locations, shifting and reshelving collections, and oversees box movement for patron scan requests.

• Doing data entry related to shelving and inventory of collections, using computer and handheld scanner at both the Special Collections & Archives/ZSR and Off-site locations.

• Driving library minivan for deliveries & pickups.

• Loading & unloading heavy boxes weighing up to 75 pounds from minivan in outdoor weather year round.

• Moving heavy loads with a pallet jack.

• Shelving trays of books on shelving units that are 40 feet tall using order picker.

• Retrieving and re-shelving books using order picker onto 40 foot high shelves.

• Assembling cardboard shelving trays and large pallet boxes.

• Searching for article citations online.

Other Duties/Functions:

• Coordinates Special Collections & Archives collections shifting among a variety of storage locations (including ZSR and Off-Site Storage), reshelving books and archives boxes according to Library of Congress call number order and collection number order, and shelf reading to ensure proper order.

• Coordinates management of Special Collections & Archives collection locations utilizing ArchivesSpace and Primo electronic management of collections, plus GFA software.

• Manages Special Collections & Archives collection transitions from acquisitions and pickups from donors both on and off campus, processing, and cataloging to Special Collections & Archives shelf locations, and overseeing box movement for patron scan requests.

• Supervises student assistants doing Special Collections & Archives reshelving work, and develops student assistant training materials for collections areas.

• Transports materials between donors, office, Z Smith Reynolds Library, and the Offsite Storage facility, including unloading boxes, sorting material into trays, and using computers to accession the material into the Special Collections & Archives and Off-Site location systems.

• Assists the Off-Site Warehouse Manager with delivery of physical items to and from the ZSR Library and the scanning of articles and book chapters. Also assists the Digital Collections Librarian with digitization and scanning work.

• The Assistant must be willing and able to use an order picker on a lift that reaches 40 feet up to retrieve material from the storage facility.

Required Education, Knowledge, Skills, Abilities:

• Associate’s degree or equivalent.

• Practical experience maintaining detailed and thorough organizational systems.

• Practical experience with project management.

• Requires a valid driver's license and the ability to be insured by the University to operate the Library van.

• Ability to operate an order picker to the height of 40 feet.

• Ability to work independently and autonomously.

• Knowledge of and skills to use basic computer software, phone, fax, and email applications.

Preferred Education, Knowledge, Skills, Abilities:

• Experience with using an order picker lift.

• Experience with using ArchivesSpace, Illiad, Alma/Primo, GFA software.

• Experience with inventory management and warehouse work.

Accountabilities: Responsible for own work only.

Status: Non-exempt, full-time, one-year appointment with possibility of renewal.

Note: This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

Additional Job Description

Wake Forest University requires proof of full vaccination with an FDA approved or authorized COVID-19 vaccine for all positions posted on or after September 13, 2021. Wake Forest University requires that you provide satisfactory proof of full vaccination status to Human Resources within three days of your hire date. You must also maintain full COVID-19 vaccination status, as classified by the CDC, during your employment at Wake Forest University.

Consistent with federal, state and local law, Wake Forest University will consider accommodations for disability- and religious-based reasons unless providing an accommodation would result in an undue hardship to the University.

If you seek an accommodation from the vaccination requirement for disability- or religious-based reasons, you should contact Human Resources.

Time Type Requirement

Full timeNote to Applicant:This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.

Wake Forest seeks to recruit and retain a diverse workforce while promoting an inclusive work environment committed to excellence in the spirit of Pro Humanitate. In adherence with applicable laws and as provided by University policies, the University prohibits discrimination in its employment practices on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and veteran status and encourages qualified candidates across all group demographics to apply.