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Administrative Assistant

Employer
Gallaudet University
Location
Gallaudet University

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Administrative Jobs
Institutional & Business Affairs, Clerical & Administrative Support
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Job Title: Administrative Assistant
Location: Gallaudet University
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 66
Application Information

SUMMARY:

Reporting to the Chief Marketing and Undergraduate Admissions Office, the Administrative Assistant supports our leaders within the division to manage mostly logistic support and business-related tasks for the team such as creating reports, organizing travel and accommodation, assisting and managing calendars, including to schedule the meetings, and taking minutes, and other organizational tasks. Processes personnel actions, prepares template-based contracts for both service and internal personnel; responds to customer/client inquiries; and maintains insights, recommends decisions, and provides timely institutional commitment to the achievement of excellence and diversity among its staff, students, and Washington D.C. business community with Gallaudet University’s academic and culturally inclusive environment.

PRINCIPAL ACCOUNTABILITIES:

  • Provides high-level administrative support to the Chief Marketing and Undergraduate Admissions Officer.
  • Assists the department leaders with logistical support in areas of operations; and with communications in promotions and marketing practices.
  • Schedules and conducts regular meetings with assigned staff, prepares travel arrangements, and other arrangements as needed.
  • Promotes and practices the highest standards of professional ethics and interactions with others.
  • Strategizes on outreach and student engagement, all towards communicating the mission and message of University.
  • Processes contracts and purchase orders for University Communications business clients; and works with clients and University Communications personnel to deliver exemplary customer service.
  • Monitors social media to gain insight on student and community experiences as it relates to our brand and programs and communicates information appropriately.
  • Assists social media platforms, e-mail communication and Web-based advertising as needed.
  • Handles and monitors fiscal transactions between clients, contractors and teams within our unit.
  • Coordinates events and outreach activities to highlight units and provide support for various campus outreach activities, provides support in event planning and coordinates leadership team and staff.
  • Supports the general film productions as needed.
  • Maintains a filing system, and keeps records, and prepares expenses and purchases reports for the fiscal year.
  • Supports the Independent Contractor paperwork and onboarding process, including to process their payment.
  • Establishes and maintains a positive and supportive working relationship with co-workers and supervisor.
  • Shows a genuine commitment to diversity, equity and inclusion in the workplace; and participates in activities and workshops to foster continuous learning.
  • Serves as a mandatory Title IX reporter; and takes annual Title IX training as part of the compliance effort.
  • Performs other duties as assigned.

    • SPECIFICATIONS:

    Required Minimum Qualifications (When the candidate’s resume meets these qualifications, it will be screened in.)

      Bachelor's degree.A minimum two years of experience in office administration (college student work and/or internship experience will be considered)Fluency in American Sign Language.

    Knowledge, Skills and Abilities (Qualities that will help the incumbent be more successful in the position.)

    • Demonstrated ability to work with and across University departments, outside constituents and groups.
    • Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment.
      • Ability to work independently and manage competing priorities. Excellent organizational, interpersonal, and writing skills. Proficiency in Microsoft office applications, including Word, Excel and PowerPoint. Strong problem solving, analytical, decision-making and leadership skills. Customer service focused.

    The successful candidate will undergo a background check that must be cleared prior to working at Gallaudet University.

    Gallaudet University is an equal opportunity employer/educational institution and does not discriminate on the basis of race, sex, national origin, religion, age, hearing status, disability, genetic information, covered veteran status, marital status, personal appearance, sexual orientation, family responsibilities, matriculation, political affiliation, source of income, place of business or residence, pregnancy, childbirth, or any other unlawful basis. This policy is in compliance with Title VII of the Civil Rights Act, the Americans with Disabilities Act, the Rehabilitation Act, the Age Discrimination in Employment Act, the District of Columbia Human Rights Act, and other applicable laws and applies to all procedures affecting applicants and employees including, but not necessarily limited to: recruitment, hiring, placement, promotion, transfer, reassignment, reappointment, tenure, demotion, selection for training, layoff, furlough, and termination, compensation, and all other conditions or privileges of employment.

    COMPENSATION:

    LEVEL: 7

    SALARY: Commensurate with experience and qualifications

    FLSA: Non-exempt

    The successful candidate must have proper authorization to work in the United States.

    Organization

    Founded

    Gallaudet University, the world’s premier university for living and learning in ASL and English, founded in 1864 by an Act of Congress, which was signed into law by President Abraham Lincoln.

     

    Work

    Although Gallaudet is a private institution, by an Act of Congress the University is able to participate in certain Federal benefits programs, specifically the Civil Service Retirement System (CSRS) and Federal Employees Retirement System (FERS), the Federal Employees Health Benefits program (FEHB), the Federal Employees Group Life Insurance program (FEGLI), Federal Long Term Care Program (FLTCIP), Flexible Spending Accounts (FSAFEDS), and Federal Employers Dental and Vision Insurance Program (FEDVIP).

     

    Other benefits, privileges, and conditions of employment described in this website pertain solely to Gallaudet University and have been approved by the Gallaudet University Board of Trustees and/or President. Outstanding customer service is a high priority for our department and for the Division of Chief Operating Officer. Your opinion of our service is important to us, and we encourage you to offer feedback on our  Customer Satisfaction Survey. If you have any questions, please feel free to Contact Us.

     

    Mission Statement:

    As a strategic collaborator at Gallaudet University, it is the mission of Human Resources to maximize the potential of our greatest asset - our employees.  We embrace change and the opportunities it brings. We are committed to recruiting, developing and retaining a high-performing diverse and bilingual workforce.

     

    Vision Statement:

    To be recognized as a valued and trusted strategic partner that supports the mission of Gallaudet University and become an Employer of Choice for top talent.

     

    Goals:

    • We value, encourage and support a diverse, inclusive and bilingual workforce;
    • We cultivate a culture where people are motivated, valued and engaged;
    • We create and enhance strategic partnerships through collaboration;
    • We continually improve individual and organizational effectiveness; and
    • We enhance services through technology.

       

    Core Values:

    Belonging: We cultivate a sense of belonging by valuing, encouraging, engaging and supporting a diverse and bilingual workforce.

    Inclusiveness: We solicit the input of others and strive for transparency and inclusiveness and encourage the diversity of thoughts, experiences, and backgrounds.

    Service: We have a passion for customer service and are committed to knowing our employees, anticipating their needs, and exceeding expectations.

    Openness: We are open to possibilities and foster creativity and innovation to support continuous improvement.

    Nobility: We honor our commitments and conduct our work in a manner that promotes fairness, confidentiality, respect, honesty, and trust. We lead by example and advocate equitable treatment in our behaviors, policies, and practices.

     

    Generous Benefit

    Gallaudet employees have access to a wide variety of benefits, including:

    * Competitive federal insurance plans
    * Generous paid time off
    * Federal retirement plan matching contributions up to 5% of your pay
    * Workplace flexibility
    * Career growth opportunities
    * Educational benefits & assistance 
    * Bison perks and discounts

     

    Learning Opportunities

    Gallaudet University is a community where the personal and professional development of our employees always continues. Employees can choose to:

    • Pursue an advanced degree with support from the university’s educational benefits program
    • Participate in on-site professional development as well as LinkedIn courses at no cost
    • Make the most of opportunities such as professional conferences, workshops, and seminars.

       

    Diversity Profile (coming soon)

    Statistics

    • Students: 1523
    • Alumni: 23,000
    • Employees: 900

    For more information, please visit at https://www.gallaudet.edu/about/belonging-and-equity/

     

    Gallaudet at a glance

    • Bilingual, diverse, multicultural institution
    • Includes the Laurent Clerc National Deaf Education Center, a beacon of Deaf education
    • Has a range of programs, resources, and services that includes the following
      • National Deaf Education Center
      • Kendall Demonstration Elementary School (KDES)
      • Model Secondary School for the Deaf (MSSD)

      Based in the heart of Washington, D.C.

    To apply, visit at https://www.gallaudet.edu/careers

    Company info
    Website
    Telephone
    (202) 250-2284
    Location
    Austin Main Office College Hall, Room 106
    800 Florida Ave, NE
     Northeast Washington
    District of Columbia
    20002
    US
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