HRIS Records Clerk
- Employer
- Case Western Reserve University
- Location
- Case Main Campus
View more
- Administrative Jobs
- Institutional & Business Affairs, Clerical & Administrative Support
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Location: Case Main Campus
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 9262
Job Description POSITION OBJECTIVEThis position performs all functions necessary to maintain and update accurate employee data including payroll and personnel information into PeopleSoft HCM. The responsibilities include performing complex administrative duties involved in the preparation, calculation and processing of university payrolls to ensure accuracy of subsequent pay. ESSENTIAL FUNCTIONS
- Serve as customer contact and source of information to faculty, staff, and external contacts on established payroll policies and procedures and related issues. Explain information, resolve issues and ensure efficient operation of workflow. (10%)Process new hires, contract pay, transfers, promotions, terminations, and data or job status changes. Audit and correct input errors and payroll discrepancies. Calculate and process salary adjustments. May audit work of others during peak times. (65%)Review and update personnel profiles to determine employment status, proper wage rates, charging instructions and types of transaction in the preparation of a portion of the semi-monthly and monthly payrolls. Request recalls and overpayment calculations from the payroll office. (10%)File and maintain employee records in OnBase. May make recommendations for processing and maintaining complex record-keeping and filing systems. (3%)Complete written and verbal employment verifications. (3%)Distribute annual salary review addendum forms to the appropriate department administrators. (3%)Assign employee ID numbers and collect new hire paperwork for weekly staff orientation. (2%)Mail and distribute checks for terminated employees. (1%)Manage the university Vacation Buy Program enrollment. (1%)Participate in user testing and troubleshooting of HCM PeopleSoft upgrades and changes. (1%)Occasionally run queries and report in HCM upon request. (1%)
- Perform other duties as assigned. (<1%)
- Ability to provide exceptional customer service and timely customer response.Superior communication skills and excellent attention to detail and accuracy.Ability to perform complex math and computations. Ten-key data entry skills.Strong problem resolution skills.Ability to manage customer situations effectively and understand implications of decisions.Ability to handle and maintain confidential and/or sensitive information with discretion.Ability to meet consistent attendance.Ability to interact with colleagues, supervisors, and customers face to face.Computer proficiency with Microsoft Word, Excel and Access.Familiarity with OnBase and HCM PeopleSoft or similar HRIS is highly desirable.
In employment, as in education, Case Western Reserve University is committed to Equal Opportunity and Diversity. Women, veterans, members of underrepresented minority groups, and individuals with disabilities are encouraged to apply.
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Reasonable AccommodationsCase Western Reserve University provides reasonable accommodations to applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Equity at 216-368-3066 to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis.
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COVID Vaccination Case Western Reserve University has implemented a COVID Vaccination policy requiring evidence of COVID-19 vaccination for all students, faculty and staff with an on-campus presence. Religious and medical exemptions may be provided in accordance with applicable federal and state laws. For more information go to: https://case.edu/equity/covid-19-accommodations. Applicants may contact the Office of Equity at 216-368-3066 /equity@case.edu for information regarding religious or medical exemptions as an accommodation.Organization
Working at Case Western Reserve University
Case Western Reserve University is among the nation's leading research institutions. Founded in 1826 and shaped by the unique merger of the Case Institute of Technology and Western Reserve University, Case Western Reserve is distinguished by its strengths in education, research, service and experiential learning. Located in Cleveland's University Circle, we offer nationally recognized programs in the arts and sciences, dental medicine, engineering, law, management, medicine, nursing and social sciences.
Student enrollment exceeds 9,800 students, forty percent of whom are undergraduates. Facultyand students hail from more than 90 countries, with academic interests that reach every region of the world. Case Western Reserve, with the support of individuals, corporations and foundations, aids nearly 100 designated research centers.
As a service-oriented institution dedicated to civic leadership, Case Western Reserve seeks individually and collectively to prepare our students to improve the human condition and to direct the benefits of discovery toward a better society. This effort is not limited to the university's classrooms, laboratories, libraries, residence halls and athletic fields, but includes partnerships with many other institutions. We build these partnerships believing that our ability to improve the human condition should begin in our own community.
Case Western Reserve University remains Ohio's top-ranked school among the nation's premier national universities, as ranked by U.S. News & World Report and is the only Ohio institution ranked in the top 50 nationally. We promote a culture of inquiry marked by rigor, creativity, curiosity, innovation, respect, sensitivity and open communication of ideas.
The university supports interdisciplinary partnerships in education and research with numerous faculty holding joint appointments in more than one Case Western Reserve school or department, as well as at neighboring institutions. These relationships launched many of the unique pairings of science, business and liberal arts into the centers and programs that enhance the undergraduate and graduate experience at the university. Our dual degree programs enrich the educational experience for those students who choose to balance the technical requirements of engineering or the sciences with a strong interest in the humanities.
With more than $375 million in research funding annually, the university attracts outstanding undergraduate and graduate students along with renowned faculty whose research has made significant contributions to the way we live and work. Case Western Reserve counts 15 Nobel laureates among our alumni and current and former faculty, including the first American scientist to ever receive the prize.
Our students' experiences in cultural institutions, clinics, social service agencies and industry are not viewed as “extra-curricular,” but create the learning experience that defines a Case Western Reserve education. The university's service programs in the Cleveland Municipal School District have impacted more than 145,000 students with more than 43 signature programs. The university has launched more than 580 community partnerships on the local, national and international levels. Annually the university sponsors Case for Community Day, an event where hundreds of Case Western Reserve employees and students lend their time and talent to targeted community development projects in the Greater Cleveland area.
Our alumni number more than 110,000 and constitute a “who's who” of every profession. Alumni represent one of the university's strongest resources, playing a vital role in campus life through their work as advisors, mentors, friends and advocates.
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