Grant Manager, Walsh School of Foreign Service Georgetown University

Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements

Grant Manager, Walsh School of Foreign Service - Georgetown University

Founded in 1919, Georgetown's Walsh School of Foreign Service (SFS) is a premier school of international affairs. We provide a rigorous education grounded in both theory and practice while instilling the Jesuit value of service

The Grant Manager assists faculty with the financial and compliance management of externally funded grants and contracts and serves as a liaison and active partner between faculty and other university offices for post-award management. Reporting to the SFS Chief Financial Officer, the Grant Manager has duties that include but are not limited to:

Grants Management

• Prepare monthly reconciliations of all grant and contract expenditures via reporting functions in Georgetown Management System (GMS/Workday) and review with faculty, ensuring all charges are allowable, allocable, reasonable, and necessary
• Process journal entries (PAAs) when needed
• Determine the need with faculty for effort adjustments, rebudgets, agreement modifications, and no cost extensions, and work with Grants and Contracts Administrator to negotiate those changes with the sponsor
• Guide faculty through sponsor progress report preparation, and help them navigate the sponsor's reporting system, ensuring all requirements are met
• Work with the Sponsored Projects Finance Office (SPFO) and faculty to close out all projects in a timely manner and in accordance with sponsor and university rules and regulations
• Review and approve all subaward and consultant invoices before sending them to SPFO for payment
• Track and review cost-share commitments, salary caps, and F&A and fringe benefit rates for compliance with university and sponsor policies
• Work with faculty and SPFO to make sure all milestones and deliverables of the project are met, including both technical and financial reporting
• Assist SPFO with audit requests, as needed
• Assist the Grants and Contracts Administrators in compiling information for Just in Time requests or other requests from sponsors in order to issue an award
• Maintain and update faculty Other Support and Current and Pending documentation
• Review new Notices of Award, sponsor and university rules and regulations with faculty, and highlight actionable items
• Request pre-award spending codes as needed, and ensure they are accurately set up in GMS
• Review and confirm award and budget set-up in GMS
• Share worktags with faculty and project staff
• Ensure subaward and consulting agreements are created in line with the Notice of Award and set up correctly in GMS
• Set up purchase orders and other reoccurring expenses for the project in GMS
• Maintain up-to-date tracking and reports of all projects in the Grant Manager portfolio and cluster
• Design, maintain, and continually improve grant management resources - such as templates, checklists, and sample materials - that will improve post- award administration
• Maintain up to date knowledge of federal and non-federal rules and regulations
• Take regular training and skill upgrading courses as recommended by the Cluster Research Administrator and leadership

Financial Monitoring, Reporting, and Tracking

• Perform financial monitoring and projections of sponsored research, including IDC accrual and cost share
• Manage project staff assignments, PI effort reporting, and associated financial allocations of sponsored research
• Track of timely invoicing, payment authorizations, and reconciliations of sponsored research
• Track the timely processing of financial corrections and adjustments of sponsored research
• Track sponsored research reporting, renewals, no-cost extensions (NCEs), other award modifications, etc.
• Track sponsored research/grant close-outs and related certifications

Qualifications

• Bachelor's degree or the equivalent skills
• 3 to 5 years of progressively responsible experience in a university or other non-profit grants management role
• Knowledge of federal and non-federal rules and regulations relating to sponsored grant and/or contract activity - for example, FAR, CFR
• Proven experience with financial systems, accounting, and cost accounting standards as they pertain to grants and contracts management
• Excellent analytical, critical thinking, and verbal and written communication skills
• Ability to establish clear priorities and to multi-task in a high-volume setting
• Ability to foster a collaborative, customer-oriented working environment where there are multiple customers with competing priorities

Preferred qualification

Certified Research Administrator designation

Current Georgetown Employees:

If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a wide variety of comprehensive and competitive benefits. Benefits packages include comprehensive health, dental and vision plans, disability and life insurance coverage, retirement savings programs, tuition assistance, voluntary insurance options (including group legal, accident, and critical illness), and much more. Whatever your need, the Office of Faculty and Staff Benefits will be standing by to support you. You can learn more about the benefits offered to eligible faculty and staff at https://benefits.georgetown.edu or view the online interactive benefits guide for more information.


To apply, visit https://apptrkr.com/2485000





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