Program Manager, Off-Campus StudyFull Time/Part Time:
Dean of the FacultyDepartment:
Off-Campus StudyDepartment Statement:
The Office of Off-Campus Study (OCS) reports through the academic division. OCS advises more than 750 students annually and from that number sends over 500 students off-campus. Colgate (pre-COVID) has occupied the top spot in the annual IIE Open Doors report for the most students studying internationally at a baccalaureate institution combined with semester-long study. Annually, Colgate faculty direct from 17-20 semester-long study abroad programs. Students normally take one or two courses with the Colgate faculty director, and the balance of their coursework at a local partner university or with locally-hired adjunct faculty. Some are language immersion and culture while other focus on a particular discipline. Accountabilities:
In 1935 Colgate created the first-ever, faculty-led study semester based in Washington DC that still operates today. In addition, Colgate offers five to eight three-week programs that are an extension of a semester-long campus-based course. Extended study programs allow students to travel for three weeks with a faculty director and their classmates. Students may also choose from a list of over 100 semester-long study abroad programs throughout the world, that are approved by individual departments for credit toward the Colgate degree. To read more about the history and traditions of Colgate’s off-campus study activities, please visit www.colgate.edu/OCS .
Primarily responsible for the successful administration of assigned Colgate faculty-led programs. Responsible for effectiveness of logistics related to faculty-led assigned programs and expected to work closely with faculty directors to complete arrangements for each off-campus study experience. Ensures appropriate housing, transportation, and related logistics are functioning and in place for each assigned program. Serve as a primary advisor to students interested in studying abroad in an assigned geographic region; assists students with the selection of off-campus study programs, identification of learning objectives, and application process; and refers students to appropriate departments and resources for further assistance. As assigned, may be accountable for timely and accurate preparation of budgets on behalf of faculty directors. Responds to incidents abroad and addresses student/parent/faculty concerns of a more sensitive nature.Name:
This position has been designated as a Campus Security Authority (CSA), in accordance with the federal statutory requirements of the Jeanne Clery Act. CSAs are required to and responsible for reporting allegations of crimes they receive from students and employees to the Campus Safety Department.
Demonstrated understanding of a wide variety of international programs in assigned regions, including Colgate study groups and approved programs. Ability to work with faculty to plan all aspects of taking students abroad including curriculum proposals, course materials, managing budgets and travel logistics, advising on visas, etc. Capable of cultivating and maintaining professional relationships with service providers, international university administrators and campus partners.Name:
Financial and Budget ManagementDescription:
Demonstrated ability to manage budgets and finances for a portfolio of international programs using university financial systems. Ability to manage day-to-day internal operations.Name:
Ability to analyze data to evaluate university programs.Name:
Demonstrated ability to understand and apply academic requirements, policies and procedures for international programs. Ability to monitor program enrollments over time. Demonstrated ability to use application processes and systems.Name:
Demonstrated ability to advise a diverse student population on a wide variety of international programs. Ability to match students’ academic, personal interests and financial situation to appropriate international program(s). Ability to develop and execute events to market and promote study abroad. Ability to design and deliver orientation programs to prepare students for study abroad experience.Name:
Knowledge in university crisis management policies and procedures. Ability to advise students about known risks at assigned program sites. Ability to communicate with faculty director in the case of an emergency.Name:
Personal Accountability for ResultsDescription:
Takes responsibility for decisions, performance, and outcomes; behaves in a responsible manner with a positive attitude; shows self-awareness and openness to feedback.Name:
Demonstrates effective written and oral communication skills; shares information and seeks input from others; adapts communication to diverse audiences; protects private and confidential information.Name:
Problem Solving and Decision MakingDescription:
Analyzes and prioritizes situations to identify and solve problems; generates solutions to improve efficiency and quality; involves others in solving problems and making decisions; factors organizational goals into decisions; makes clear, transparent, and timely decisions.Name:
Responds positively to changing university initiatives and readily adapts behavior to maintain effective performance; understands the long-term direction of the university and can relate this to departmental area; adapts to new methodologies; identifies and acts on areas where change is appropriate.Name:
Leadership and TeamworkDescription:
Applies skills and knowledge to provide a climate to achieve departmental and organizational success; balances individual and department goals; helps others perform at their best; builds productive relationships to enhance individual and organizational effectiveness; treats others with respect; resolves conflicts among team members.Name:
Creativity and InnovationDescription:
Generates, explores, encourages, and implements innovative ways of creating strategic value for the university, division, department, and individual level; critically assesses the effectiveness of new initiatives.Name:
Diversity and InclusionDescription:
Demonstrates respect for people and their differences; understands the benefits of a diverse workforce; earns the trust and respect of others; includes and welcomes others; works to understand the perspective of others; promotes opportunities to experience diversity within our community.Name:
Understands the impact of decision making and personal behavior in achieving the university’s commitment to a sustainable and carbon-neutral campus; supports and advances the university’s sustainability initiatives; influences others to use sustainable practices.Professional Experience/ Qualifications:
- Experience with studying, living or working abroad
- Must be capable of working collegially with a diverse group of faculty, staff and students within a university context
- Requires attention to detail and accuracy
- Excellent communication skills (both written and verbal)
- Requires excellent skills with technology
- Two (2) years related experience in education abroad, or equivalent combination of education and experience
- Experience working with undergraduate students
A Bachelor’s degree is required.Other Information:
A Master’s degree is preferred.
Colgate has a diverse student, faculty, staff, and alumni population representing a variety of races, gender identities, social economic status, sexual orientations, languages, national origins, etc. Our Diversity, Equity & Inclusion Plan presents a framework for continuing the creation of an inclusive campus and engaging the Colgate community in this effort in the years ahead. Requisition Number:
Please describe your approach to learning about other perspectives through a diverse range of languages and cultures; and how you might help students to cultivate new perspectives in off-campus study. You can upload the statement under the Diversity Statement document heading.
For information on how to write a diversity statement, see our Guidance on Crafting Diversity Statements. Please keep in mind that the submitted statement should address the specific approach noted above.
Weekdays, with occasional evenings and weekends.Job Open Date:
09/07/2021Open Until Filled:
It is the policy of Colgate University not to discriminate against any employee or applicant for employment on the basis of their race, color, creed, religion, age, sex, pregnancy, national origin, marital status, disability, protected Veterans status, sexual orientation, gender identity or expression, genetic information, being or having been victims of domestic violence or stalking, familial status, or any other categories covered by law. Colgate is an Equal Opportunity/Affirmative Action employer. Candidates from historically underrepresented groups, women, persons with disabilities, and protected veterans are encouraged to apply.Clery Act:
CAMPUS CRIME REPORTING AND STATISTICS
The Campus Safety Department will provide upon request a copy of Colgate’s Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. To obtain a copy, contact the Campus Safety Compliance Manager via e-mail at [email protected]. You may also access the report from the Campus Safety web page at: www.colgate.edu/offices/support/campussafety.