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Administrative Assistant for The Citadel Distinguished Scholars Program

The Citadel

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Administrative Jobs
Institutional & Business Affairs, Clerical & Administrative Support, Technology, Analysts & Programming
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Job no: 496073
Work type: Part Time Temp (less than 28 hours)
Location: Charleston
Categories: Administrative/Clerical Support

Job Responsibilities:

The Citadel, The Military College is looking for a part-time, temporary Administrative Officer for The Citadel Distinguished Scholars Program. This person will report to the Director of The Citadel Distinguished Scholar’s Program and will provide administrative support to the program, its Program Committee consisting of full-time faculty, its Distinguished Scholars, The Citadel student body, the Advisory Board, and departments as needed. Will be responsible for the following; maintaining the budget, all administrative files, scheduling meetings and coordinating activities, appointments and engagements. Must be able to prepare meeting/event portfolios for the Director and Advisory Board as well as facilitate correspondences with donor’s acknowledgements and Advisory Board engagements. The Administrative Officer will also be closely involved with and serve as an advisor to the Program Committee and the Advisory Board, a group of highly talented, successful, diverse, and well-educated Charleston community members. Will also work with the National Association of Fellowship Advisors, who serve Programs like The Citadel Distinguished Scholars.

Required to process all incoming mail as well as establish protocols for timely and efficient management of correspondence. Will handle the scheduling of appointments, reserving space on campus, planning meals and responding to requests for assistance in other matters for the Director and other administrators. Will be in frequent contact with faculty, students and distinguished donors.

Minimum Qualifications:

Bachelor’s degree with at least 2 years of administrative experience. Must have good interpersonal relationship skills and possess superb organizational skills. Must maintain a professional demeanor at all times and use discretion in creating, transmitting, and securing confidential documents and materials. Requires strong customer service skills and the ability to handle complex issues of a confidential nature. Must be proficient in Microsoft Office suite programs. Employee must be trustworthy, as he/she will have access to sensitive information. Must be willing to adjust duty hours as required during time of heavy workload and special events.

Advertised: Sep 03 2021 Eastern Daylight Time
Applications close:


The Citadel is a landmark in Charleston, South Carolina that is noted for its educational reputation and tradition of preparing and producing principled leaders. Founded in 1842, The Citadel has an undergraduate student body of 2,272 students who make up the South Carolina Corps of Cadets. 1,066 students attend The Citadel Graduate College, a civilian evening program that offers graduate and professional as well as undergraduate programs. The Citadel is best known nationally for its Corps of Cadets which attracts students from 43 states and eight countries. The men and women in the Corps live and study under a classical military system that makes leadership and character training an essential part of the educational experience. One third of the graduating classes accept military commissions. The Citadel is divided into five academic schools: Business Administration, Education, Engineering, Humanities and Social Sciences, and Science and Mathematics. Because of its focus on teaching, a high graduation rate and strong alumni support, The Citadel ranks highly in the annual U.S. News & World Report ratings of southern colleges that offer at least a master's degree.

Living in The Citadel Community

Located in picturesque coastal Charleston, South Carolina, The Citadel offers a classic military education for young men and women who seek a college experience that is intense, meaningful and academically strong. Citadel graduates say the disciplined lifestyle and the friendships they forge here have had a profoundly positive effect on their lives and create bonds with generations of cadets before them and with generations to come. Small class sizes give students both the academic opportunities expected at a university and the personalized attention of a small liberal arts college. Bachelor of Arts degrees are available in chemistry, criminal justice, English, history, mathematics, modern languages, political science, and psychology. Bachelor of Science degrees are offered in biology, business administration (the most popular major), chemistry, civil and environmental engineering, computer science, education, electrical and computer engineering, mathematics, physical education, and physics. All cadets participate in the Army, Air Force or Naval/Marine Corps Reserve Officers' Training Corps programs. These programs do not require students to accept a commission or to be committed to active duty unless the cadet accepts an ROTC scholarship. A unique honors program gives advanced students at The Citadel the opportunity to work one-on-one with professors over a period of three years – a practice usually associated with graduate level studies. Generations of Citadel graduates have served their nation, their state and their community with distinction. Though the campus relocated in 1922 and the physical facilities have changed over time, The Citadel has stayed faithful to its original mission. It graduates men and women who value honor, integrity, loyalty and patriotism, and who accept the responsibilities that accompany principled leadership. The Citadel remains a stronghold of duty, self-discipline, and high ideals in a changing American society.

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