Description
The Program Coordinator for External Relations in the College of Business (COB) assists with the development and delivery of programs offered through the COB External Relations team including alumni relations, the Lifetime Entrepreneurship Award Luncheon, volunteerism, and community outreach. The primary duties of this position are to (1) assist the Assistant Dean for External Relations with day-to-day activities, (2) manage the volunteer programs (3) organize and coordinate projects and events, and (4) assist with the implementation of goals and objectives of the Alumni Relations program. Evenings and weekends required. Other duties as assigned.  

Who We Are

The University of Colorado Colorado Springs (UCCS) is one of four campuses in the University of Colorado system and is home to over 9,500 undergraduate and 1,900 graduate students. The AACSB International accredited College of Business enrolls approximately 2,000 students annually. The College of Business offers comprehensive undergraduate degrees, select master’s degrees, and professional programs that emphasize principle-based ethical decision making. 

Colorado Springs (pop. 450K+) is situated at the base of Pikes Peak, offers many recreational and cultural activities and was recently ranked by U.S. News & World Report as one of the top Best Places to Live in the U.S.

Job Duties:

Responsible for the planning and executing for College of Business events.

Plans, organizes, implements College of Business events.  These activities include event planning, logistics and management (to include venue/room selection), technology support, catering, room design and set-up, parking, and procurement (to include accounts receivable/payable).

Manages all Lifetime Entrepreneurship Award (LEA) luncheon activities from design to execution including the management of the Alumni Leadership Team LEA sub-committee. Supervises and directs the LEA contracted event planner.

Coordinates and promotes co-sponsored events with compatible groups in the community and college. Responsible for the marketing and communication of programs and events.

Collaborates with the Marketing and Communications Manager to maintain the Alumni Relations, LEA, volunteer, and external relations websites.

Collaborates with the Marketing and Communications Manager on marketing strategies and efforts including email campaigns, press releases, advertisements, social media marketing, marketing piece design, event calendar submissions, media promotions, and general community and university communications.

Oversees the Alumni Relations newsletter quarterly to contact databases.

Collaborates with third party vendors and independent contractors as needed for program facilitation (to include invitations, event videos, and other promotional items as needed.)Assists with the planning and administration of programs.

Collaborate with the Career Development Center regarding career programming for alumni.

Recruits alumni and community members for the volunteer programs.

Directs the application, tracking, and matching process for volunteers to programs.

Organizes program and event records including data, information, and results on all in-process and past programs.

Responsible for following all CU procurement policies with regards to program expenditures.

Coordinates events and activities with the UCCS campus alumni relations office.

Manages, updates, and coordinates volunteer opportunities in the College of Business via Galaxy Digital in coordination with the Campus Alumni Association.

Oversees the community outreach efforts.

Builds relationships and communicates with College of Business alumni and other stakeholders.

Manages the Alumni Leadership Board and its sub-committees.

Assists in the planning, organizing, and implementation of events, programs, and activities for the College of Business.

Assists the Assistant Dean with the management of all the College of Business boards. Job Competencies:

High level of integrity and ethics.     Positive, enthusiastic, and caring attitude.    Strong attention to detail.High level of customer service and hospitality skills.Strong interpersonal skills to include excellent written and verbal communications.  Ability to work with diverse populations in a multi-cultural environment that is committed to diversity and equality in education.Manage various objectives, projects, and groups to make judgment on prioritizing and time.Ability to compile data and prepare reports.Knowledge of project planning and development. Ability to meet project deadlines.Proficient in Microsoft Office programs and other commonly used software programs applicable to business operations. Ability to perform assigned responsibilities with minimal to moderate supervision.Ability to generate and maintain productive, professional working relationships with internal and external partners. This position has been determined to be exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

What We Offer

Salary Range: Generally starting at $40,342 - $52,054 per year.

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The University of Colorado offers excellent benefits, including medical, dental, retirement, paid vacation and time off, and a tuition benefit. Information on university benefits programs, including eligibility, is located at http://www.cu.edu/employee-services. Total compensation goes beyond the value on the paycheck.  Please consider reviewing the Total Compensation page at Total Compensation Calculators | University of Colorado.

Tentative Search Timeline:

Complete applications received by 5:00 PM Mountain Time on September 21, 2021 (Tuesday) will receive full consideration.

The potential dates for interviews with the search committee will be October 1-4, 2021.

The potential dates for interviews with the supervisor and appointing authority will be mid October 2021. 

The potential employee start date is early to mid November 2021.

The University of Colorado is committed to providing a safe and productive learning, living, and working community. To assist in achieving this goal, we conduct background investigations for all prospective applicants being considered for employment. Background investigations include a criminal history record check and a sex-offender check, and when appropriate, a financial and/or motor vehicle history check.

UCCS is an equal opportunity and affirmative action employer. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, the University of Colorado does not discriminate on the basis of race, color, creed, religion, national origin, gender, disability, age, veteran status, sexual orientation, gender identity or expression, genetic information, political affiliation or political philosophy in its programs or activities, including employment, admissions, and educational programs. Alternative formats of this ad can be provided upon request for individuals with disabilities by contacting the Office of Human Resources at (719) 255-3372.

To perform this job successfully, an individual must be able to perform each of the established essential functions and meet the physical and environment demands described satisfactorily. The requirements listed are representative of the knowledge, skill, ability, physical and environmental conditions required of the employee on the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, physical and environmental demands.

Applicants with disabilities: If you have a mental or physical impairment, which limits one of your major life activities (e.g. walking, hearing, seeing, speaking, breathing, or learning) and require special accommodations for testing or interviewing, it is your responsibility to notify the office scheduling the interview or test at least 3 working days before the interview or test date. If you need special accommodations at the work site, you must notify the appointing authority or Human Resources.

The Immigration Reform and Control Act requires that verification of employment eligibility be documented for all new employees by the end of the third day of work.

Qualifications
Minimum Qualifications:

Completed Bachelor’s degree from a regionally accredited institution.

At least two (2) years of full-time equivalent administrative experience.

At least one (1) year of full-time equivalent professional event planning experience (for example, as a job duty of a current or previous position).Preferred Qualifications:

Experience working with alumni relations, executive education, or external relations in higher education is strongly preferred.

Experience working with faculty and staff in a traditional university setting.

Experience with campus information systems and reporting tools (e.g. PeopleSoft, Concur Travel & Expense System).

Experience with marketing tools (e.g. Marketing Cloud, Cvent, Drupal).Physical Requirements:

While performing the duties of this job, the employee is frequently required to sit. 

Employee is occasionally required to move.

Tasks may involve using a computer screen continuously for long periods of time

Ability to type on a keyboard and use a mouse continuously for long periods of time.

The employee must occasionally lift and/or move up to 20 pounds.

Job Category: External Relations
Primary Location: Colorado Springs
Schedule: Full-time
Posting Date: Sep 3, 2021
Unposting Date: Ongoing