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Publicity, Recruiting and Development Coordinator- Chemistry

The University of Tennessee, Knoxville
Knoxville, TN

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Publicity, Recruiting, and Development Coordinator- Chemistry

Exempt; Full-Time; MR 10

The Department of Chemistry at the University of Tennessee, Knoxville invites applications for a regular, full-time Publicity, Recruiting and Development Coordinator position (staff), which includes travel to professional conferences and hosting UT departmental visits.  This position will develop, coordinate, and maintain departmental and faculty websites; multiple departmental databases to be used in different contexts, such as departmental profiling of faculty, staff, students, program evaluation, and recruiting, and other communication products as needed. This position will also develop a comprehensive recruiting program for graduate studies in the Chemistry Department. The recruiter reports directly to the Head of the Department of Chemistry.  The Knoxville campus of the University of Tennessee is seeking candidates who have the ability to contribute in meaningful ways to the diversity and intercultural goals of the University.

Duties and Responsibilities:

    Data Base Development, Coordination, Maintenance
  • Background on all Faculty, Staff, and students in Chemistry Department, including:
  • Faculty and Student Awards, presentations, and publication lists
  • Faculty Funding of Research
  • Undergraduate and Graduate Student information: previous education, progress through system, awards, fellowships, papers published, positions after UTK
  • Recruiting program development for the Department of Chemistry Graduate Program
  • Develop and execute a comprehensive plan for recruitment of graduate students including recruiting materials, activities, tracking, management, and utilization of resources
  • Develop and publish the Department of Chemistry graduate brochure; prepare highlights of faculty research and other public relations material
  • Develop and publish recruiting posters for graduate and undergraduate study at UTK Chemistry
  • Organize and track recruiting seminar trips by faculty to feeder and prospective feeder schools.  Prepare and distribute recruiting trip materials to faculty recruiters.  Collect and review faculty recruiting trip reports and make follow-up contact with potential recruits
  • Develop, update, and maintain a list of feeder schools for recruitment.  Track the number of recruits from feeder schools to assess value and magnitude of continued efforts
  • Initiate and manage electronic and postal correspondence to feeder schools
  • Develop a yearly plan for participation in graduate school fairs at national, regional and minority student conferences. Coordinate recruiting efforts at each conference, including planning, attendance, booth, and follow up communications with potential recruits.  Attend personally and lead recruiting efforts at each.
  • Plan and execute annual graduate recruiting (graduate visitation) weekend or individual campus visits for students to learn more about our program.  Be the primary point of contact with attendees, coordinating local arrangements and activities on campus.  Work closely with departmental recruiting committee to establish faculty and student contacts for visiting student.  Organize group activities for the research weekend.
  • Produce recruiting videos that highlight research groups and high-profile activities, facilities, and capabilities in the Department.
  • Ensures that recruiting efforts are developed and implemented so that the budget discussed and developed in consultation with the department head is not exceeded. Assists department in developing requests for additional funding from the College and Graduate School for recruiting efforts.
  • Development and General
  • Develop bi-annual departmental newsletter, including editing content and consulting with the College Communications Office to ensure compliance with branding and other University publishing requirements
  • Develop quarterly e-newsletter, including editing content and consulting with the College Communications Office to ensure compliance with branding and other University publishing requirements
  • Develop and maintain alumni contacts
  • Assist in Webcasting of Departmental seminars (archiving)
  • Assist in drafting donor thank you letters and send donor gifts
  • Assist in Board of Visitors Related Matters
  • Communication and Public Relations
  • Design, develop and maintain departmental, faculty and student organization websites.
  • Produce instructional and recruiting videos
  • Develop and maintain other communication pieces as needed.
  • All qualified applicants will receive equal consideration for employment and admission without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, genetic information, veteran status, and parental status. In accordance with the requirements of Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, the University of Tennessee affirmatively states that it does not discriminate on the basis of race, sex, or disability in its education programs and activities, and this policy extends to employment by the university. Inquiries and charges of violation of Title VI (race, color, and national origin), Title IX (sex), Section 504 (disability), the ADA (disability), the Age Discrimination in Employment Act (age), sexual orientation, or veteran status should be directed to the Office of Equity and Diversity, 1840 Melrose Avenue, Knoxville, TN 37996-3560, telephone 865-974-2498. Requests for accommodation of a disability should be directed to the ADA Coordinator at the Office of Equity and Diversity.


    Qualifications / Minimum Requirements:
    Education: Bachelor's in chemistry, or related sciences, or communications. 
    Required Experience: Must have experience in database programming in Microsoft Access, or FoxPro, or Paradox, Window operating systems, word processing, web page construction.
    Preferred Experience: Bachelor's in chemistry, or related sciences, or communications. 2 years laboratory experience in chemistry or related science fields. 
    Job Skills:
    • experience with word processing (MSword)

    • spreadsheets (Excel)

    • Database (Access; FoxPro, Paradox)

    • presentation (PowerPoint),

    • website (HTML, Drupal, Wordpress or other CMS) or similar programs

    • Must have excellent interpersonal skills and be able to work and communicate effectively with a wide range of people, including faculty, students, support staff in the department and at UT, alumni, and students and contacts at other universities as well

    • Must have the ability to travel and represent the department at various conferences and school career fairs

    Applicants must apply through the UT HR website:
    For full consideration, your online application should include cover letter, resume, and names with contact information for three references.

    Job: Other Professional
    Primary Location: US-Tennessee-knoxville
    Organization: Chemistry
    Schedule: Full-time
    Job Posting: Sep 27, 2021, 3:35:49 PM


    Working at The University of Tennessee, Knoxville

    Founded in 1794, the University of Tennessee is one of the nation’s oldest and most storied public universities. Based in Knoxville, Tennessee’s flagship land-grant institution includes the statewide Institute of Agriculture and the Space Institute in Tullahoma. The university embodies excellence in teaching, discovery, scholarship, research, creative activity, outreach, and engagement. Known as the Volunteers, we lead with a spirit of selflessness, empathy, and courage, and strive to be champions for diversity, equity, and inclusion

    UT Knoxville is a Research 1 university with 11 academic colleges and more than 900 programs of study. With an enrollment of more than 30,000 students, our academic programs are repeatedly ranked top in their class. The university co-manages Oak Ridge National Laboratory, the country’s most prominent national lab, driving innovation in advanced manufacturing and materials, national security, and more. We are closely connected with our communities through outreach and extension efforts across Tennessee and through partnerships with non-profits, corporations, and industries—regionally, nationally, and around the globe.

    The city of Knoxville is nestled in the foothills of the Great Smoky Mountains. The modern, thriving community is surrounded by gorgeous lakes and hundreds of miles of walking, hiking, and biking trails. Situated along the banks of the Tennessee River, our beautiful features an eclectic music scene, internationally recognized festivals, unique restaurants, and a robust offering of diverse cultural activities. Knoxville is located within a day’s drive of Atlanta, Nashville, Asheville, Charlotte, Louisville, Cincinnati, Memphis, Chicago, and Washington D.C.

    Knoxville and the surrounding counties have a population of more than 850,000 people. The region houses many leading corporations and organizations, including Oak Ridge National Laboratory, Pilot/Flying J, the Tennessee Valley Authority, and Regal Cinemas, along with HGTV, Food Network, and other networks owned by Discovery Inc.

    As a member of the UT family, you will be surrounded by top-notch faculty, staff, and students from around the world. You will be part of a diverse campus community that is passionate about changing the world and cheering for the Vols on game day.

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