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Administrative Asst III

Employer
Texas State University
Location
San Marcos

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Administrative Jobs
Institutional & Business Affairs, Clerical & Administrative Support
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Job Details

Posting Number:

2021508

Posting/Functional Title:

Administrative Assistant III

University Pay Plan Title:

Administrative Asst III

Location:

San Marcos

Department:

School of Family & Consumer Sciences

Recruitment Type:

Open to All

Job Type:

Full-Time

Monthly Salary:

$3,416.66 - $3,552.50

Job Category :

Non-Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.:

Experience providing administrative support
• Ability to interact courteously and professionally with others
• Ability to communicate effectively by creating clear, concise, and grammatically correct work products, including—written, email, in person, and telephone communications
• Experience multi-tasking, prioritizing workload, and completing projects within deadlines
• Ability to work independently and in collaboration with others
• Experience in Microsoft Office programs (Word, Excel, Outlook)

Preferred Qualifications:

Knowledge of and/or experience with any combination of the data base applications that are in use at Texas State University (e.g., GATO, EvaluationKit, Banner, Digital Measures, SAP, LOGI, CatsWeb, Canvas).Professional experience in a business office at a university.


Job Description:

Responsible for providing administrative and general clerical support to either Program Chairs, Department Chairs, Deans, or Directors.

Job Duties:

  • Assist director and faculty of school with all administrative activities including secretarial or technical support; tracking academic calendar and initiating activities to prepare for registration, graduation and exam periods.

  • Coordinate school responsibility for special functions such as departmental awards day, bobcat days, commencements, conferences, meetings, college awards day (rotating years), and miscellaneous events.

  • Coordinate activities and documents necessary for the smooth operation of classes each semester such as class schedules and changes, registration waiting lists, grade submissions, room assignments, small class reports, grade and administrative course changes.

  • Process personnel related paperwork such as hiring documents for faculty and GAs, PCRs, and time administration for faculty and GA’s as necessary.

  • Maintain filing and tracking systems for administrative items such as personnel records, curriculum and catalog updates, general records, rosters, etc.

  • Serve as school contact for facilities, custodial services, instructional technology, telephone services, parking services, assorted university entities and outside contractors for daily operation, and maintenance, special projects and renovations of the FCS building.

Additional Information to Applicants:

You will be required to electronically attach:
1. Resume
2. Cover Letter

Job Open Date:

09/03/2021

Job Close Date (posting closes at midnight):

09/20/2021

Open Until Filled:

No

Normal Work Days:

Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start:

8:00AM

Normal Work Hours End:

5:00PM

Posting Notices:

YOU WILL BE REQUIRED TO ELECTRONICALLY ATTACH A RESUME AND COVER LETTER TO YOUR APPLICATION.

Legal and Required Notices:

Texas State University is an Equal Employment Opportunity/Affirmative Action Employer, committed to inclusive thought and action in support of our diverse community. Individuals from historically underrepresented groups and all those who share our commitment to inclusivity and passion for the strength of our diversity are strongly encouraged to apply.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.


Texas State University is a tobacco-free campus. Smoking and the use of any tobacco product will not be allowed anywhere on Texas State property or in university owned or leased vehicles.

Texas State University is a member of the Texas State University System. Texas State University is an EOE.


Texas State is committed to increasing the number of women and minorities in administrative and professional positions.

Why work @ Texas State? :

• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
• Generous paid time off: vacation, holidays, sick days and many more!
• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
• Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
• An inclusive Bobcat community: join our many social networks offered on and off-campus
• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions


By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.

Quick Link:

https://jobs.hr.txstate.edu/postings/36050

Organization

Texas State University seeks candidates whose professional background includes embracing a diversity of people and ideas, a spirit of inclusiveness, a global perspective, and a commitment to community-building.  As a federally designated Hispanic Serving Institution, we are especially interested in applicants who share a commitment to equity, and the high-quality education of students from historically underserved and systematically marginalized communities. Individuals from historically underrepresented groups are strongly encouraged to apply.

About Texas State University

Texas State University is home to more than 38,000 students and 2,000 faculty members in the growing Austin-San Antonio corridor.  A member of the Doctoral Universities: Higher Research Activity Carnegie classification, the university creates new knowledge, fosters cultural and economic development, and prepares its growing population of diverse students for the endless possibilities that await them as citizens of Texas, the nation, and the world.

Students at Texas State choose from 98 undergraduate, 91 master’s and specialists, and 14 doctoral programs offered by 10 colleges (Applied Arts, The Emmett and Miriam McCoy College of Business Administration, Education, Fine Arts and Communication, Health Professions, Honors, Liberal Arts, Science and Engineering, The Graduate College, and the University College).  With a diverse campus community including 50% of the student body from ethnic minorities, Texas State is one of the top 13 producers of Hispanic baccalaureate graduates in the nation.  In fall 2019, there were 1,470 full-time faculty and 2,286 full-time staff.  Research and creative activities have led to growing success in attracting external support.  For FY 2019, Texas State had an annual operating budget of over $724 million. Texas State’s Research and Development expenditures for FY 2018 were more than $64 million.  The Alkek Library has more than 3.1 million titles in its collection.  Additional information about Texas State and its nationally recognized academic programs is available at www.txstate.edu.

Mission

Texas State University is a doctoral-granting, student-centered institution dedicated to excellence and innovation in teaching, research, including creative expression, and service. The university strives to create new knowledge, to embrace a diversity of people and ideas, to foster cultural and economic development, and to prepare its graduates to participate fully and freely as citizens of Texas, the nation and the world.

Locations

Texas State's San Marcos campus is located in a growing community of 63,000 people in the Austin Metropolitan Area. Located in the Texas Hill Country, where blackland prairies roll into beautiful hills, Texas State enjoys a setting that is unique among Texas universities. The beauty of the crystal-clear San Marcos River and the stately cypress and oak trees on the campus add to the charm of the university’s picturesque setting. Our location on the banks of the San Marcos River provides recreational activities for students throughout the year.

The Texas State Round Rock Campus is located north of Austin in Round Rock, TX. The Round Rock Campus offers the junior and senior level classes to complete a bachelor’s degree, graduate degrees, post baccalaureate certification, and continuing education programs. The university's vision for Round Rock is to continue to offer quality academic programs that meet the workforce needs of Texas, especially focusing on academic programs that appeal to working adults, and to serve as a hub of health professions research and education.

Some positions may require teaching on the main campus and at the Texas State University Round Rock Campus.

Texas State University is an Equal Employment Opportunity/Affirmative Action Employer, committed to inclusive thought and action in support of our diverse community. Individuals from historically underrepresented groups and all those who share our commitment to inclusivity and passion for the strength of our diversity are strongly encouraged to apply. 

Texas State University is a member of The Texas State University System. 

Texas State University is a tobacco-free campus. Smoking and the use of any tobacco product will not be allowed anywhere on Texas State property or in university owned or leased vehicles.

Find Us
Website:
Telephone
512-245-2111
Location
601 University Drive
San Marcos
Texas
78666
United States
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