Job Title: Federal Work Study III - Archive Assistant (Ohio History Connection)
Department: Career Services
Location: Columbus Campus
Employment Type: Student Employment
Employment Status: Student Employment
Bargaining Unit: Non-Bargaining Unit
FLSA Status: Non-Exempt
Compensation Type: Hourly
Compensation Range: $12.00
TBD by the needs of department and student schedule between office hours Monday - Friday 8 a.m. to 5 p.m.
Maximum 20 hours/week.
Current work plan: Work will be On-Site.
End Date(if applicable): 8/13/2022
To perform this job successfully, an individual must be able to satisfactorily perform each essential duty listed below. Reasonable accommodations will be made for persons with disabilities, covered by the Americans with Disabilities Act, in accordance with its requirements.
Description: This position assists in the performance of a variety of administrative related duties including organizing, sorting, labeling files and completing folder inventory forms for preparation of archival storage.
Organization/Agency Overview: The Ohio History Connection (formerly the Ohio Historical Society) is a private nonprofit organization created in 1885 to identify, authenticate, collect, preserve, educate, and interpret records, objects and places related to Ohio's history. Today, the OHC maintains a network of 58 historic, archaeological, and natural sites and serves as the state's partner in conducting an expanded range of activities related to interpreting, collecting, and preserving the state's heritage. Their mission is to spark discovery of Ohio's stories, to help people embrace the present, share the past, and transform the future.
Location: 800 E 17th Avenue, Columbus, Ohio, 43211
Duties are numbered for convenience, and do not indicate order in terms of importance, frequency that the duty is performed, or the amount of time spent on the duty.
- Responsible for reviewing folders and comparing with Ohio History Connection's Society Archives retention schedule in order to accurately complete inventory form for files in preparation for inclusion in Society Archives.
- Identify inconsistencies or questions regarding retention and clearly communicating them to department staff and supervisor for resolution, including providing recommendations when able.
- Creation of a digital inventory to be kept in division of all files sent to Society Archives.
- Provides general assistance by creating folder labels for completed reorganized files remaining within department.
- Provides general assistance for filing that is to remain within department that has already been sorted by staff and supervisor.
- Performs other duties as assigned.
Knowledge, Skills and Abilities:
Knowledge of: Basic filing systems; writing skills.
Skill in: Organization; resourcefulness and initiative; problem solving and decision making; operating computers, including Microsoft Word and Excel spreadsheets; customer service.
Ability to: Be self-directed; be flexible; work independently and make independent judgments relative to position; follow written and verbal directions; remain even-tempered in moments of stress; handle multiple tasks; perform simple mathematical calculations.
Incredible attention to detail and accuracy is required. Understands the importance of following specific policies and protocols related to archival material.
This position requires applicants to have Federal Work Study as part of their current Financial Aid package with Columbus State. You must also be enrolled in SIX or more credit hours in a degree or certificate program. Click here for a full explanation of eligibility requirements or visit Nestor Hall 113 to request Federal Work Study if you were not awarded it already. Any applicants without Federal Work Study eligibility will not be considered for this position.
Applicants must have received a high school diploma or a certificate of attendance from an accredited secondary school or a certificate of high school equivalence and be exempt from Ohio Revised Code Chapter 4109.
Must have reliable transportation or other means to get to work regularly.
Students enrolled as Transient, College Credit Plus, Undecided, or otherwise non degree-seeking are not considered eligible for Student Employment.
Experience in an office setting or with document filing/storage. Interest in history or non-profits.
Seeking students from the following Career & Academic Pathways or Majors:
- Arts, Humanities and Social Sciences Pathway
- Business related majors
- History majors
This position is a part of the Community Work Study program and is NOT located on-campus at Columbus State. The Hiring Supervisor will directly contact you should they be interested in interviewing.
Hired students are to follow the COVID-19 policies and procedures of the organization they are located.
Student Employee Professional Development
Students employed by Columbus State are exposed to professional work environments where they develop many of the important transferable skills necessary for future success in the workforce. We are dedicated to helping students set the stage for professional life through their participation in the following program(s):
- CSTATE GROW (Guided Reflections on Work)
- The program consists of brief, structured conversations between supervisor and student to reflect on and integrate what they are learning.
- Effective Autumn 2020, all student employees and their functional supervisors will participate.
- Career and Leadership Development Program (CLDP)
- The program consists of paid competencies-based career and leadership development activities designed by Career Services.
- Effective Autumn 2020, all Tier/Level III Positions will participate.
Career competencies you can expect to learn through Student Employment:
Career & Self Development Critical Thinking Leadership Teamwork Communication Equity & Inclusion Professionalism Technology