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Executive Staff Assistant

Employer
Michigan State University
Location
Out of State

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Administrative Jobs
Institutional & Business Affairs, Clerical & Administrative Support
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Job no: 726925
Work type: Support Staff
Pay Grade: 11
Major Administrative Unit / College: Investment Office
Department: Investment Office 40001006
Sub Area: AP- Professionals
Salary: 50000.00 - 80000.00 Salary Commensurate
Location: Out of State
Categories: Administrative/Business/Professional, Administrative Professionals- AP, Full Time (90-100%), Non-Union
Position Summary

This is a Non-Union off-site position located in Stamford, CT. Interacts with administrators, executives, trustees and the public in order to represent the Chief Investment Officer (CIO) and Executive Management of the Investment Office. Provides administrative support for the CIO, the Investment Office’s executive team and their related committees and professional activities. Primary focus is on answering and directing incoming phone calls / inquiries, aiding visitors to the Connecticut Investment Office, managing the executive team’s calendars and other administrative support to the Investment Office team.

  • Handles a broad range of administrative duties and ad-hoc projects across the team
  • Gathers, screens and relays sensitive information received from University executives, staff members and visitors including; the press, investment managers, and attorneys; prioritizes and responds to inquiries for the CIO
  • Answers and directs general Investment Office inquiries and incoming phone calls
  • Aids visitors from fund investments and/or other MSU offices
  • Provides confidentiality and discretion while maintaining the executive team’s calendars to prioritize and respond to inquiries from executive level personnel in a timely fashion
  • Performs calendar management, including the complex coordination of meetings and video conferences with multiple participants
  • Organizes and handles logistics for internal and external meetings, team events, training, and team off-sites
  • Assists with travel arrangements (flights, hotels, cars, etc.). Processes expense reports using the internal expense system
  • Office coordinator for the Connecticut office location; sorts, reviews and directs Connecticut Investment Office mail, coordinating with Michigan Investment Office on all matters, including drafting responses and maintaining logs to track delegated matters
    • This is a Non-Union Position.Unit Specific Education/Experience/Skills

    Knowledge normally acquired through a high school education with course work in word processing, typing, shorthand, and grammar; five to eight years of related and progressively more responsible or expansive University work experience in maintaining account ledgers, word processing, spreadsheet, database, and presentation software; editing, composing correspondence, taking dictation; or an equivalent combination of education and experience.

    Desired QualificationsExperience and ability to thrive and work with external clients and executive management under highly demanding conditionsExperience in the financial services / alternative investment industry is a plus.

    Excellent phone manner and management

    Advanced thorough knowledge of MS Outlook

    Proficiency working with automated expense tracking, online travel(e.g., Concur)

    Excellent organization skills, time management and attention to details

    Self-starter with ability to work independently, anticipate needs and make sound decisions with minimal direction

    Ability to handle multiple tasks and concurrent assignments in a demanding environment with high degree of accuracy. Demonstrating follow through on all assignments.

    Capability to work in partnership in a team environment and to assist others as needed

    Strong interpersonal and communication skills

    Demonstrates the highest standard of conduct, performance and business ethics

    Equal Employment Opportunity Statement

    All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

    Required Application MaterialsPlease include a cover letter, resume, and three references with your application.

    Special Instructions

    Please note that this job position is an off-campus posting for the Investment Office located in Stamford, CT.

    The university is requiring all MSU students, faculty and staff to be vaccinated against COVID-19 with limited exceptions. Learn more at: https://msu.edu/together-we-will/

    Work Hours

    STANDARD 8-5

    Advertised: Sep 1, 2021 Eastern Daylight Time
    Applications close: Oct 5, 2021 Eastern Daylight Time

    Organization

    Working at Michigan State University 

    Spartans work every day to advance the common good in uncommon ways.

    Together, we tackle some of the world’s toughest problems to find solutions that make life better—from alternative energy to better food safety to breakthrough medical and environmental applications achieved through rare isotope research.

    We teach. We explore and we discover. We collaborate and lead. We innovate, inspire, and empower. We achieve our potential and create circumstances that help our students and others achieve theirs.

    We're good at it, and we've been at it for more than 150 years.

    The nation’s pioneer land-grant university, MSU began as a bold experiment that democratized higher education and helped bring science and innovation into everyday life. The revolutionary concept became a model for the nation.

    Today, MSU is one of the top research universities in the world—on one of the biggest, greenest campuses in the nation. Home to nationally ranked and recognized academic, residential college, and service-learning programs, we’re a diverse community of dedicated students and scholars, athletes and artists, scientists and leaders.

    In ways both practical and profound, we work to create a stronger, more sustainable, and more hopeful future for all.

    Top Distinctions

    U.S. News & World Report ranks MSU

    • 29th among the nation’s public universities
    • First in the nation for 19 years for graduate programs in elementary and secondary education
    • First in the nation for graduate programs in nuclear physics and industrial and organizational psychology
    • First in the nation for undergraduate program in supply chain

    Recognized for 11 consecutive years as one of the top 100 universities in the world by Shanghai Jiao Tong University in its annual Academic Ranking of World Universities

    Ranks 46th among public universities for in-state students in Kiplinger’s 2013 edition of Best Values in Public Colleges

    Silver rating from the Association for the Advancement of Sustainability in Higher Education’s STARS program, which measures and encourages sustainability in education and research; operations; and planning, administration, and engagement

    Member of the prestigious 62-member Association of American Universities

    Only university in the country with on-campus medical schools graduating allopathic (MD) and osteopathic (DO) physicians, and veterinarians (DVMs)

    Among the largest single-campus residence hall system in the country with 27 halls in five neighborhoods and two apartment villages.

     

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