Support StaffPay Grade:
11Major Administrative Unit / College:
Investment Office 40001006Sub Area:
50000.00 - 80000.00 Salary CommensurateLocation:
Out of StateCategories:
Administrative/Business/Professional, Administrative Professionals- AP, Full Time (90-100%), Non-Union
This is a Non-Union off-site position located in Stamford, CT. Interacts with administrators, executives, trustees and the public in order to represent the Chief Investment Officer (CIO) and Executive Management of the Investment Office. Provides administrative support for the CIO, the Investment Office’s executive team and their related committees and professional activities. Primary focus is on answering and directing incoming phone calls / inquiries, aiding visitors to the Connecticut Investment Office, managing the executive team’s calendars and other administrative support to the Investment Office team.Handles a broad range of administrative duties and ad-hoc projects across the teamGathers, screens and relays sensitive information received from University executives, staff members and visitors including; the press, investment managers, and attorneys; prioritizes and responds to inquiries for the CIOAnswers and directs general Investment Office inquiries and incoming phone callsAids visitors from fund investments and/or other MSU officesProvides confidentiality and discretion while maintaining the executive team’s calendars to prioritize and respond to inquiries from executive level personnel in a timely fashionPerforms calendar management, including the complex coordination of meetings and video conferences with multiple participantsOrganizes and handles logistics for internal and external meetings, team events, training, and team off-sitesAssists with travel arrangements (flights, hotels, cars, etc.). Processes expense reports using the internal expense systemOffice coordinator for the Connecticut office location; sorts, reviews and directs Connecticut Investment Office mail, coordinating with Michigan Investment Office on all matters, including drafting responses and maintaining logs to track delegated matters
This is a Non-Union Position.Unit Specific Education/Experience/Skills
Knowledge normally acquired through a high school education with course work in word processing, typing, shorthand, and grammar; five to eight years of related and progressively more responsible or expansive University work experience in maintaining account ledgers, word processing, spreadsheet, database, and presentation software; editing, composing correspondence, taking dictation; or an equivalent combination of education and experience.
Desired QualificationsExperience and ability to thrive and work with external clients and executive management under highly demanding conditionsExperience in the financial services / alternative investment industry is a plus.Excellent phone manner and management Advanced thorough knowledge of MS OutlookProficiency working with automated expense tracking, online travel(e.g., Concur) Excellent organization skills, time management and attention to details Self-starter with ability to work independently, anticipate needs and make sound decisions with minimal directionAbility to handle multiple tasks and concurrent assignments in a demanding environment with high degree of accuracy. Demonstrating follow through on all assignments.Capability to work in partnership in a team environment and to assist others as neededStrong interpersonal and communication skillsDemonstrates the highest standard of conduct, performance and business ethics
Equal Employment Opportunity Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.
Required Application MaterialsPlease include a cover letter, resume, and three references with your application.Special Instructions
Please note that this job position is an off-campus posting for the Investment Office located in Stamford, CT.
The university is requiring all MSU students, faculty and staff to be vaccinated against COVID-19 with limited exceptions. Learn more at: https://msu.edu/together-we-will/
Advertised: Sep 1, 2021 Eastern Daylight Time
Applications close: Oct 5, 2021 Eastern Daylight Time