Administrative Assistant for Cancer Prevention and Control Program Georgetown University Medical Center

Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements

Administrative Assistant for Cancer Prevention and Control Program - Georgetown University Medical Center

The Cancer Prevention and Control (CPC) Program is the nexus for population sciences-focused research at Georgetown Lombardi. Its mission is to conduct innovative and impactful population sciences research across the translational continuum, from discovery to intervention to policy, to help alleviate the burden of cancer. A unique aspect of the CPC Program is its capacity to rapidly translate findings through the phases of this continuum within and across each of the Program's scientific aims.

The Administrative Assistant supports the day-to-day administrative requirements of CPC faculty and staff members of Population Science Research. Reporting to the Administrative Director (AD) and [providing direct support to the CPC Program Leaders, the Administrative Assistant has duties that include but are not limited to:

• Administer electronic preparation of grants, research protocols, surveys, and manuscripts
• Develop slides and other documents for faculty presentations
• Draft cover letters and memos for manuscripts and meetings
• Monitor, maintain and order office supplies as needed
• Make travel and meeting arrangements
• Schedule and set up conference calls, Zoom Meetings, and express mail pickup/delivery
• Schedule and maintains conference room schedule for CPC faculty and staff meetings
• Maintain calendars for AD and Program Leaders
• Serve as the primary CPC program point of contact for mail - including distribution of incoming mail and management of outgoing mail
• Gather information pertaining to research, including obtaining bibliographic material from libraries, government agencies, authors and electronic resources
• Supports preparation of NIH correspondence, progress reports and continuation documents
• Maintains bibliographic databases for all supported faculty
• Work with other Administrative Assistant to ensure that visitors are greeted and directed when arriving at the suite
• Coordinate with building management for any issues related to the CPC office space
• Coordinate with OTM for faculty, staff and visitor parking
• Orient all new research and administrative employees in policy and procedures
• Prepare materials and introduce employees to GUMC systems

Qualifications

• Bachelor's degree or the equivalent work experience
• At least 5 years of experience in an administrative office environment
• Experience with MS Office and Google Docs
• Experience using bibliographic software - for example, EndNote, Zotero
• Excellent oral and written communication and inter-personal skills
• Weill organized and ability to work independently as well as cooperatively as a team member

Preferred qualifications

Experience using Workday/GMS or similar financial management software

Current Georgetown Employees:

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Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a wide variety of comprehensive and competitive benefits. Benefits packages include comprehensive health, dental and vision plans, disability and life insurance coverage, retirement savings programs, tuition assistance, voluntary insurance options (including group legal, accident, and critical illness), and much more. Whatever your need, the Office of Faculty and Staff Benefits will be standing by to support you. You can learn more about the benefits offered to eligible faculty and staff at https://benefits.georgetown.edu or view the online interactive benefits guide for more information.


To apply, visit https://apptrkr.com/2479663





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