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Associate Director of Advising, Penn Nursing

University of Pennsylvania

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Administrative Jobs
Academic Affairs, International Programs, Institutional & Business Affairs, Health & Medical Services
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Associate Director of Advising, Penn Nursing

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title
Associate Director of Advising, Penn Nursing

Job Profile Title
Associate Director C

Job Description Summary
Manage all Student Affairs functions for nursing students including the design, development, implementation and evaluation of New Student Orientation and Family Weekend and related activities. Manage Academic Affairs functions for nursing students including developing plans of complex plans of study, tracking the retention of students, and participating in walk-in advising hours. Analyze undergraduate issues and determine appropriate follow-up. Manage cases for nursing students in crisis, contacting key university resources as needed. Manage the study abroad programs for students. Manage the financial resources for several School of Nursing budgets. Hire, train, evaluate, and provide supervision to 3-5 work study students. Represent the School of Nursing at key school and university meetings regarding nursing students.

Job Description

Manage all Student Affairs functions for nursing students (25%)
  • Manage all student affairs functions for nursing students, including the design, development, implementation and evaluation of New Student Orientation, Family Weekend, undergraduate student activities and regular meetings with and support for key student organizations (SNAP, MNO, APANSA, PUSH, etc.) to understand and address their needs and views.
  • Develop effective systems and procedures to leverage resources for optimal results; spot trends and recommends and initiates action plans.
  • Cultivate relationships with constituents within the School of Nursing and the greater University (Weingarten Learning Resources Center, Career Services, Pre-freshmen Program, Counseling, Tutoring, Penn Global, Cultural Centers, etc.) to develop relevant support programs, leadership development opportunities, cultural diversity experiences, and community-building activities for undergraduate nursing students.
  • Participate in the planning and implementation of the Nursing Graduation Ceremony.
  • Oversee key communication functions including: Canvas orientation sites for all students, editing of Graduation program, Academic Progressions letters, etc.
  • Meet monthly with all student organizations and organize the semester meetings between the Dean and the student organization leaders.

Manage Academic Affairs functions for Nursing Students (30%)
  • Advise nursing students on plans of study; independently develop complex plans of study that incorporate study abroad, minors, and dual degree options; maintain current knowledge of undergraduate curriculum; participate in walk-in advising hours.
  • Monitor the retention of nursing Students. Track students' academic performance and identify and present cases to the Academic Progressions and Standards Committee; write academic progressions letters for the Committee Chair and Associate Dean.
  • Update and maintain the students student handbook with website access for students.
  • Develop registration materials for nursing students. Upload materials on the School of Nursing website/Canvas site at appropriate registration intervals. Develop and write welcome information for new students.
  • Analyze academic issues and determine appropriate follow-up with a variety of constituents, including students, families of students, faculty, staff, and liaisons external to the University; work in collaborates with the Assistant Dean, Associate Dean, and Registrar.
  • Work with the Registrar/Associate Registrar to track students through degree requirements.
  • Advise Nursing/Wharton Coordinated Dual Degree students and liaison with Faculty Director, Faculty advisors and Wharton Undergraduate Advisors.

Manage cases for nursing students in crisis (10%)
  • Meet with a subset of students who are in crisis regarding academic and personal concerns.
  • Refer students to appropriate resources as needed - CAPS, Student Health, Weingarten Learning Resources Center, Tutoring, Student Disabilities Services, etc.
  • Follow-up with students, advisors, and university resources to meet students' needs.
  • Consult with Assistant Dean as needed; provides back-up on any complex student cases.

Manage the study abroad programs for Nursing students. (10%)
  • Collaborate with the Penn Global office, the Penn Nursing Office of Global Health Affairs, and the faculty program directors to develop new study abroad opportunities for Nursing students.
  • In conjunction with faculty directors, interview and select students to participate in study abroad programs.
  • Coordinate yearly information sessions for the various study abroad programs. Conduct re-entry meetings upon return of students to the School of Nursing.
  • Liaison with Student Health to monitor protocols for travel aboard health requirements for students.
  • Provide orientation sessions for exchange BSN students coming from various countries to the School of Nursing.

Manage the financial resources for several School of Nursing budgets. (10%)
  • Oversee the school budgets for the student organizations. Meet with student organization leaders each semester to discuss budget requests.
  • Monitor financial statements each month to ensure budgets are balanced.
  • Meet with students to process reimbursements and plan for future needs.

Hire, train, evaluate, and provide supervision to 3-5 work study students. (5%)
  • Select, hire, and train work study students each year. Develop schedule of attendance and responsibilities in the office. Ensure students understand the confidentiality of the office environment.

Represent the School of Nursing at school and university meetings. (5%)
  • Serve as the representative to: New Student Orientation, Second Year events, Penn Global study abroad, and Nursing/Wharton Coordinated dual degree, etc.

Perform additional duties as assigned (5%)


Bachelors degree required, and minimum of 3-5 years of related experience, preferably in a university setting, or an equivalent combination of education and experience. Master's degree (in Higher Education, counseling, student personnel) preferred. Experience in student counseling or academic advising highly desirable. Proven ability to plan, implement, and manage programs and activities. Must be able to effectively manage multiple projects and work in a team environment. Excellent verbal and written communication skills. Demonstrated ability to work with diverse populations. Must work well with students, faculty, parents, and other constituencies. Proficiency in desktop computing necessary (including word processing, spreadsheet and database management, Canvas platform, and desktop publishing).

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
School of Nursing

Pay Range
$50,684.00 - $91,232.00

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits
  • Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  • Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  • Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  • Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
  • Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  • Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  • Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  • University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
  • Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  • Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  • Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  • Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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Welcome to the University of Pennsylvania! Penn is the largest private employer in Philadelphia and is a world-renowned leader in education, research, and innovation.  

Across our 12 highly-regarded schools, more than 25,000 students, and more than 4,000 faculty members, we become one university: a wide-ranging, ever-changing community that draws its strength from a multitude of races, ethnicities, genders, sexual orientations, historical traditions, ages, religions, disabilities, veteran status, interests, perspectives, and socioeconomic backgrounds. 

Penn carries on the principles and spirit of its founder, Benjamin Franklin: entrepreneurship, innovation, invention, outreach, and a pragmatic love of knowledge. Franklin's practical outlook has remained a driving force in the university's development. To learn more, visit About Penn



As engines of knowledge and new ideas, universities have the unique potential to define the future rather than be defined by it; to pioneer change rather than merely manage it. To do so requires a plan both visionary and pragmatic. The Penn Compact 2022 motivates community members to innovate, be radically inclusive, and positively impact their local, national, and global communities. 


Penn’s fundamental priorities — increasing access, integrating knowledge and engaging locally, nationally and globally — are supported by the three core values that make us uniquely Penn: inclusion, innovation, and impact. 


Learn about the signature initiatives of the Penn Compact 2022:  




Understanding and appreciating diversity is one of Penn's most important priorities and is fundamental to success in today's world. 


Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class. 


To learn more about Diversity and Inclusion at Penn visit: 




Penn offers a wide range of benefits and perks - from Penn's retirement Matching Plan to bike repair stations to access to the full LinkedIn Learning library to adoption assistance to workshops at the letterpress and book arts studio and much more! 


Campus and Beyond


We invite you to explore our campus and its stately buildings and state-of-the-art facilities. 


Try our self-guided tour! Come and visit


Learn about sustainability at Penn




Stay up-to-date with Penn's response to COVID-19: Coronavirus Information & Resources


Penn supports news publications that tell the ongoing story of the University community, communications services for external media, telephone and video services, and other media resources: Campus Media 


Connect with us!  


Instagram: @uofpenn 

Twitter: @Penn 



Find Us
(215) 898-7372
3451 Walnut Street
United States
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