ADMINISTRATIVE ASSISTANT, College of Arts & Sciences

Employer
Boston University
Location
BOSTON, Massachusetts, United States

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Administrative Jobs
Institutional & Business Affairs, Clerical & Administrative Support

Job Details

ADMINISTRATIVE ASSISTANT, College of Arts & Sciences

Tracking Code0176 Job Description

The Administrative Assistant is responsible for the regular administrative and financial operations of the Center for Philosophy and History of Science. The Assistant will liaise with visiting researchers, lecturers, administration, and the public, while assisting the Director with all aspects of the Center, including budgeting, fundraising, grant applications, managing Center accounts, & reports. The Assistant will aid in organizing and running the annual Boston Colloquium for Philosophy of Science lecture series, likely to be hybrid running simultaneously in-person and online using an online meeting platform, arranging venues and catering for the lectures, and coordinating with invited speakers and processing reimbursements. The Assistant is responsible for maintaining the Center website for designing posters, outreach & advertisements for Center events, and recording videos of events to be edited and posted on Center website. Position has flexible work hours apart from required Center events, which are occasionally on the weekend or in the evening.

Duties / Responsibilities:

  • General administrative tasks including record keeping, annual reports, member files, etc.
  • Manage multiple financial accounts of the Center and balance quarterly budgets
  • Assist with fund raising and grant applications
  • Handle all invoices, requisitions, donations, grants, and reimbursements for the Center
  • Handle appointments of visiting researchers and other associates of the Center
  • Manage the email account and telephone for the Center
  • Provide administrative support to the Director
  • Designing, producing, and distributing advertisements for each Colloquium
  • Inviting speakers, and regularly communicating with them about their lecture
  • Arranging lodging, group meals, and various other details of the speakers visits
  • Arranging venues, audio-visual support, catering, etc. for each colloquium
  • Being present at each colloquium to guide set up and assist speakers and the Director
  • Running online webinar platform for remote speakers and audience
  • Recording each session, editing and uploading to the Center website
  • Maintaining the Center website, including archives
  • Serve as contact person for the Center, and manage public access to the Director

Required Skills
  • B.A./B.S., and one to three years of experience.
  • Self-motivated and proactive able to recognize what needs to be done and take initiative
  • Highly organized able to keep track of multiple tasks and meet deadlines
  • Strong computer skills able to keep finances, file reports, requisitions, etc.
  • Strong webmaster skills able to design and update Center website
  • Communication & writing skills able to assist with correspondence, reports and grant applications
  • Ability to host remote lectures using online meeting platform
  • Ability to operate A-V equipment, record lectures, post to website Creativity and ability to produce attractive advertisements for colloquia.
  • Experience with academic culture preferred

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. We are a VEVRAA Federal Contractor.

Job Location BOSTON, Massachusetts, United StatesPosition TypePart-Time

Organization

The Difference Is Our DNA

What compelled the Bill & Melinda Gates Foundation to award Boston University a grant to fight newborn mortality in Zambia? Why did Martin Luther King, Jr. adopt BU as a place where he could hone his message of justice and equality? And what is the catalyst that prompts 32,557 students from 135 countries to call BU their home every semester? It’s in our DNA: an inherent desire in each of our students, faculty, and staff to vigorously and dauntlessly pursue knowledge—and embrace the unlimited possibilities that come with it.

A Community Unlike Any Other

As you can see below, it takes people, ideas, and a little luck (Boston, you’re our town) to make BU what it is today: one of the most dynamic universities in the world.

Celebrated thinkers: On any given day, students will find themselves mesmerized by Nobel Prize winners, a poet laureate, and the first biomedical engineer ever to receive a MacArthur Foundation “Genius Award,” among others.

Extraordinary teaching: When a classroom starts to percolate with new ideas, it’s because our faculty of scholars and accomplished practitioners know how to ignite students’ imaginations. That’s why we reward our best teachers with BU’s most prestigious honor: The Metcalf Cup and Prize.

Groundbreaking research: With faculty dedicated to a creative, interdisciplinary approach to problem solving, BU has become a leading global research institution—propelled forward by over $350 million a year in sponsored program revenue.

World-class students: Elite students from all 50 states and 135 countries pursue higher education on BU campuses in Boston and at programs in L.A., D.C., and more than 30 other cities on six continents.

A city within a city: Today, 80% of our undergrads live on campus, which could explain the 525 student activity groups alone.

The greatest college town in the world: Boston. ’Nuff said.

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