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Grants Manager - College Of Veterinary Med-Administration

The University of Tennessee, Knoxville
Knoxville, TN

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Administrative Jobs
Academic Affairs, Sponsored Programs, Grants & Contracts
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Grants Manager - College Of Veterinary Med-Administration

Regular Full-time, Market Range 10

The University of Tennessee, College of Veterinary Medicine, invites applications for the position of Grants Manager.  The primary purpose of this position is to manage sponsored grants and financial activities for the CVM Administration Research Office. The position ensures compliance with applicable regulations, minimizes risk, prepares reporting information, analyzes expenditures, and monitors accounts and income. The position is also responsible for auditing compliance and pre- and post-award administration. The incumbent will serve as an information resource on complex fiscal policies and procedures, interpret and administer university guidelines and sponsored research regulations, and provide guidance to faculty and other project leads about university and sponsored research policies.
Typical Responsibilities:
Financial & Budget Compliance
Responsible for management of sponsored grants and contracts for the College of Veterinary Medicine.  Ensures policy, procedures, and legal compliance in financial, HR, and grant and contract operations by providing direction, as a subject matter expert, to faculty and staff in compliance areas (uniform guidance, fiscal policy, and agency agreements), monitoring/reviewing/approving/and providing training for effort certification, monitoring and approving subcontract payments, monitoring for program income, and ensuring that expenditures charged to sponsored projects are pertinent to the work being conducted (identifies needed pay funding changes for project personnel, approves expenditures, and monitors and identifies needed expense adjustments).  Performs complex financial reporting and analysis using computer software spreadsheets (e.g. Excel) to capture data from IRIS and CAYUSE used by leadership and faculty for planning and decision making.  Analyzes contracts and agreements for spending restrictions and reporting deadlines. Serves as a point of contact for the pre and post award offices on the Ag Campus working through budget issues and project close out requirements.  Assists PI’s in understanding IRIS systems necessary for sponsored project management, such as, ledgers and effort certification.  Provides detailed reconciliation and reporting for sponsored projects accounts to include accurate forecasting of operating, salary and benefit expenditures and compliance review.  Analyzes and processes expenditures by interpreting and applying fiscal regulations and guidelines to ensure all federal, state, and university requirements are met for each sponsored project.  Oversees and manages the Faculty Incentive Program (FIP) for CVM to include review of faculty incentive applications and IRIS approval of faculty incentive pay transactions.  Works with faculty to analyze charges and ensure they stay within agency-approved budget categories during the life of the contract. Works with Sponsored Projects to execute budget changes. Works with Vet Med Departments and Sponsored Projects to ensure accounts stay within budget during the life of the account.  Assists faculty and staff with all aspects of sponsored project financial management.
Develops procedures based on audit input and regulatory guidelines. Conducts and monitors compliance activities to reduce financial exposure resulting from audits.  Initiates corrective action when necessary to ensure that financial operations and records conform to university policies and sponsored regulations. Collaborates with the UTIA OSP to ensure consistent, timely, accurate, and compliant financial activities, charges, and procedures. Serves as primary financial contact during internal and external audits and coordinates information requests from auditors.  Interacts with sponsoring agencies in conjunction with the Pre and Post Award Sponsored Projects offices on financial matters related to funding, budgets, allowable costs, and external reviews.
Pre-Award Research Administration
Provides direction to departmental Principal Investigators (PI's) in planning and budget development for external sponsored research proposals and grant and contract policies. Collaborates with UT Institute of Agriculture pre-award grants and contract offices to develop budgets, solve problems, facilitate submissions, complete agreements, and correct category/entry errors and unallowable budgets (PI errors).
Post-Award Research Administration
Ensures cost accounting principles on sponsored research agreements are compliant with Federal Office of Management and Budget Uniform Guidance 2 CFR 200 for federal awards.   Works with UT Institute of Agriculture grants and contract office to process award documents and establish new accounts on awarded sponsored projects.  Ensures expenditures on sponsored research accounts, grants, and contracts comply with agreement terms and budgets.   Directs departmental accounts payable and payroll staff as to purchases and pay funding changes needed.  Provides support to faculty and staff for effort certification.  Approves all research grant and contract expenditures.  Monitors and manages financial activity on awarded sponsored research agreements providing data to PI's, the department head, associate deans, and/or staff as needed.  Provides detailed account reconciliations and other complex reporting for use by PI’s in managing their projects to include accurate operating and salary and benefit forecasts.  Provides financial control information to the department head and faculty regarding sponsored research agreements/accounts.  Prepares effort certification reports.  Enters effort certification on behalf of PI’s who do not enter their own.  Tracks and maintains salary expenditures and benefits costs for employees paid from awarded sponsored research accounts and assures timely execution of required changes/transfers to comply with UT cost transfer policies. Works with UT Institute of Agriculture post-award grants and contract offices to troubleshoot problems, correct non-compliance, and execute financial close-out of sponsored research accounts.
Additional post-award responsibilities
Maintains close sub-recipient oversight, ongoing monitoring of special terms and conditions. Prepares financial updates/reports (including ad hoc reports) for Principal Investigators, sponsors, and office for the CVM Associate Dean of Research including data analysis to present for use in planning and decision-making. Ensures timely preparation of reports to award agency/sponsors for PI's. Performs special projects and other duties as assigned.  Prepares and verifies research reporting required for CVM including but not limited to annual Center of Excellence report, AVMA COE reports, and comparative data report. Tracks salary recoveries from grants for use in faculty incentive plan awards.

Minimum Qualifications:

Bachelor’s degree in Accounting or related field and two years of relevant experience, or an equivalent combination of education, training, and experience.  

Preferred Qualifications:
Master's degree in Accounting preferred. Four years of relevant experience preferred. Post award fiscal management of grants and contracts at a higher education institution is preferred.  Working knowledge of accounting principles for higher education institutions is preferred.  

Job: Other Professional
Primary Location: US-Tennessee-knoxville
Organization: College Of Veterinary Med-Adm
Schedule: Full-time
Job Posting: Aug 31, 2021, 7:52:47 AM


Working at The University of Tennessee, Knoxville

Founded in 1794, the University of Tennessee is one of the nation’s oldest and most storied public universities. Based in Knoxville, Tennessee’s flagship land-grant institution includes the statewide Institute of Agriculture and the Space Institute in Tullahoma. The university embodies excellence in teaching, discovery, scholarship, research, creative activity, outreach, and engagement. Known as the Volunteers, we lead with a spirit of selflessness, empathy, and courage, and strive to be champions for diversity, equity, and inclusion

UT Knoxville is a Research 1 university with 11 academic colleges and more than 900 programs of study. With an enrollment of more than 30,000 students, our academic programs are repeatedly ranked top in their class. The university co-manages Oak Ridge National Laboratory, the country’s most prominent national lab, driving innovation in advanced manufacturing and materials, national security, and more. We are closely connected with our communities through outreach and extension efforts across Tennessee and through partnerships with non-profits, corporations, and industries—regionally, nationally, and around the globe.

The city of Knoxville is nestled in the foothills of the Great Smoky Mountains. The modern, thriving community is surrounded by gorgeous lakes and hundreds of miles of walking, hiking, and biking trails. Situated along the banks of the Tennessee River, our beautiful features an eclectic music scene, internationally recognized festivals, unique restaurants, and a robust offering of diverse cultural activities. Knoxville is located within a day’s drive of Atlanta, Nashville, Asheville, Charlotte, Louisville, Cincinnati, Memphis, Chicago, and Washington D.C.

Knoxville and the surrounding counties have a population of more than 850,000 people. The region houses many leading corporations and organizations, including Oak Ridge National Laboratory, Pilot/Flying J, the Tennessee Valley Authority, and Regal Cinemas, along with HGTV, Food Network, and other networks owned by Discovery Inc.

As a member of the UT family, you will be surrounded by top-notch faculty, staff, and students from around the world. You will be part of a diverse campus community that is passionate about changing the world and cheering for the Vols on game day.

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