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Clerical Aide

Michigan State University
East Lansing

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Administrative Jobs
Institutional & Business Affairs, Clerical & Administrative Support
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Job Details

Job no: 729984
Work type: Support Staff
Pay Grade: 00
Major Administrative Unit / College: College Of Veterinary Medicine
Department: Veterinary Medicine Dean 10046908
Sub Area: CT- Clerical Tech.
Salary: Pay Commensurate with Experience
Location: East Lansing
Categories: Temporary
Position Summary(Basic Job Function)

This a temporary or on-call position. Provides clerical support. Responsibilities may include secretarial, receptionist, bookkeeping, information processing or related clerical tasks. Temps On-Campus: includes College of Human Medicine, the College of Osteopathic Medicine at Detroit Medical Center, and the College of Osteopathic Medicine at Macomb University CenterTerm. On campus temps can work six (6) months then terminate for three (3) months or switch to an oncall. Off campus temps can continuously work nine(9) month appointment with a one (1) week break in between. On-Call allowed to work up to 40 hours/week for three (3) months then must be moved down to 19 hours/week and cannot work more than 520 hours in any six (6) month period.

Unit Position Summary

This position's primary role will be to support and manage assigned ASI & CVM programming, activities and initiatives with student clubs, corporate representatives and their advisors, the CVM House System and House Mentorship program, and career resources.

  • Serves as the primary support for student clubs, corporate representatives, CVM House System, House Mentorship Program, faculty, and staff.
  • Assist with room reservations for all clubs and corporate representatives.
  • Review request for speakers and in consultation with supervisor provide input to student clubs or corporate representatives.
  • Assist with organizing job posting and career information. Respond to job posting inquiries from veterinary employers and communicate information about job posting resources and recruiting opportunities.
  • Receives, collects and processes complex and diverse information and independently renders decisions in order to contribute to information bases or request specific actions.
  • Prepares and/or assists in developing and compiling analytical reports.
  • Processes complex information in order to analyze options and to resolve problems.
  • Interacts with University personnel, students, external agencies and the public, verifies information and makes judgments in order to ensure that records and resultant actions are correct.
  • Prepares and processes requests in order to have materials ready when they are needed.
  • Interprets terms and conditions of documents or agreements pertaining to expenditure of funds.
  • Supports bookkeeping records for student life activities and mentorship.
  • Assist with budget planning, grant proposals and forecasting.
  • Researches and collects data in order to assist in the preparation of grants, proposals and departmental reports.
  • Drafts and types memos and proposals, reviewing and editing as necessary.
  • Completes project work independently in order to facilitate the functioning of the department or section.
  • Performs duties normally associated with an Office Assistant I, Office Assistant II, Accounting Clerk I and Accounting Clerk II in order to assist in accomplishing the goals of the office or unit.
  • Organizes meetings and training for student clubs, corporate representatives and advisors.
  • Other duties assigned as needed by the ASI unit.
Desired Qualifications

The successful applicant will have the ability to take on multiple tasks in a dynamic environment and complete them efficiently, accurately, and independently. The selected candidate will be expected to provide exceptional service to individuals through clear and effective verbal and written communication.

The job requires: knowledge normally acquired through a high school education; three to five years of related and progressively more responsible or expansive work experience or a BS/BA degree. Experience with word processing, spreadsheet, database and/or desktop publishing software; presentation and webpage software; typing and filing; maintaining accounting ledgers; may require knowledge of technical or medical terminology and/or technical knowledge or training related to the field of employment; or an equivalent combination of education and experience.

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials

Cover letter, resume, and contact information for 3 professional references

Together-we-will Statement

The university is requiring all MSU students, faculty and staff to be vaccinated against COVID-19 with limited exceptions. Learn more at:

Work Hours



Advertised: Aug 30, 2021 Eastern Daylight Time
Applications close: Oct 31, 2021 Eastern Daylight Time


Working at Michigan State University 

Spartans work every day to advance the common good in uncommon ways.

Together, we tackle some of the world’s toughest problems to find solutions that make life better—from alternative energy to better food safety to breakthrough medical and environmental applications achieved through rare isotope research.

We teach. We explore and we discover. We collaborate and lead. We innovate, inspire, and empower. We achieve our potential and create circumstances that help our students and others achieve theirs.

We're good at it, and we've been at it for more than 150 years.

The nation’s pioneer land-grant university, MSU began as a bold experiment that democratized higher education and helped bring science and innovation into everyday life. The revolutionary concept became a model for the nation.

Today, MSU is one of the top research universities in the world—on one of the biggest, greenest campuses in the nation. Home to nationally ranked and recognized academic, residential college, and service-learning programs, we’re a diverse community of dedicated students and scholars, athletes and artists, scientists and leaders.

In ways both practical and profound, we work to create a stronger, more sustainable, and more hopeful future for all.

Top Distinctions

U.S. News & World Report ranks MSU

  • 29th among the nation’s public universities
  • First in the nation for 19 years for graduate programs in elementary and secondary education
  • First in the nation for graduate programs in nuclear physics and industrial and organizational psychology
  • First in the nation for undergraduate program in supply chain

Recognized for 11 consecutive years as one of the top 100 universities in the world by Shanghai Jiao Tong University in its annual Academic Ranking of World Universities

Ranks 46th among public universities for in-state students in Kiplinger’s 2013 edition of Best Values in Public Colleges

Silver rating from the Association for the Advancement of Sustainability in Higher Education’s STARS program, which measures and encourages sustainability in education and research; operations; and planning, administration, and engagement

Member of the prestigious 62-member Association of American Universities

Only university in the country with on-campus medical schools graduating allopathic (MD) and osteopathic (DO) physicians, and veterinarians (DVMs)

Among the largest single-campus residence hall system in the country with 27 halls in five neighborhoods and two apartment villages.


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