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Administrative Secretary - Hawks Care and Counseling Services

Harper College
Palatine, IL
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Job Details

Schedule Information: 8:00am - 4:30pm Monday-Friday, flexibility to work occasional evenings as needed.

Hours per Week: 37.5

Benefits: Health, Dental, Life & Disability; Sick, Vacation & Holiday Pay; Personal Business; Harper Tuition Waivers; and Professional Expense

Work Conditions: Work is primarily indoor and sedentary in nature.

Duties of Position: Provides secretarial and administrative support and coordinates the operational details of the Hawks Care and Counseling Services Center. 

Provides secretarial and administrative support for the Center. Types and prepares letters, memos, reports, meeting minutes, and other materials as needed. Composes independent replies to routine correspondence. Opens and distributes incoming mail and prepares outgoing mail for the Center.

Serves as receptionist for the Center; greets visitors and answers telephones. Screens telephone calls; takes and distributes messages. Provides information about programs, services, policies and other general College information. Handles initial concerns and makes referrals to appropriate resources, as needed.

Schedules appointments and maintains the Center's calendars. Coordinates Center coverage and scheduling for employees, including staff, faculty and student workers. Coordinates meetings as needed.

Monitors and processes transactions affecting the Center's budget accounts. Maintains records and prepares expenditure reports for the Center manager.

Develops, organizes, maintains and ensures confidentiality of the Center's hard copy and computerized files and records including student and Center personnel records.

Trains and provides direction to student aides and clerical support staff working in the Center. Assists in the hiring and evaluation of student aides.

Prepares various reports; gathers and compiles statistics for special reports as requested.

Maintains inventory of supplies and orders supplies as needed. This includes office supplies, equipment, reference materials and print materials. Creates forms and other materials for the office and committees as needed.

Works with other campus offices to facilitate registration and support academic strategies for students in academic difficulty.

Provides computer support to Center staff, trouble shooting, problem solving and working with IT to maintain properly functioning computer systems to support academic advising.

Coordinates printing and distribution of materials.

Organizes and assists with special projects as needed.

Performs related duties as assigned.

Educational Requirements: High School graduate or equivalent with specialized training in office skills. Basic computer skills training with minimum keyboarding of 65 wpm.

Experience Requirements: Minimum of three years of progressively responsible secretarial/office experience and demonstrated administrative skills. Proficiency in word processing, spreadsheet and database applications required. Proof reading skills and bookkeeping/accounting experience preferred.

Application Review Date: Applications are accepted until the position is filled though priority will be given to applications received on or before: September 10, 2021

Required Documents: ***A resume and cover letter are required to complete the application process***

* Official transcripts required upon hire 
* Employment is contingent upon Criminal Background Check.
* Employment sponsorship is not available.


Founded in 1965, William Rainey Harper College is a dynamic comprehensive community college situated on a 200-acre campus in Chicago’s northwest suburbs. The College is committed to diversity, and encourages the development of multicultural perspectives.

harper_college1.gifAnnually, the College serves approximately 25,000 students from 23 communities. Providing both transfer and career programs, Harper offers degrees and a wide range of credit, continuing education and corporate training for students of all ages and interests. In order to provide accessible higher education to all, we offer a flexible schedule of daytime, nighttime and weekend classes at our main campus and at several other sites conveniently located throughout our service area.

Harper College is fully accredited by the Higher Learning Commission of the North Central Association of Colleges and Schools, and has received the coveted Bond Rating of Aaa from Moody’s Investor Service. We are committed to our Institutional Core Values of Integrity, Respect, Excellence and Collaboration.

Our Vision:

William Rainey Harper College is committed to academic integrity and excellence. The College is a leader in teaching and learning, transforming lives by responding to the needs of the individual and the community.

harper_college2.jpgBenefits offered to employees include tuition reimbursement/professional expense, health/life/dental/disability insurance, participation in the State University Retirement System (SURS) and tax deferred annuity plans as well as fourteen paid holidays. Harper also offers some on-site childcare, a summer camp for children, and much more.

Harper College is an Equal Opportunity, Affirmative Action Employer that encourages applications from women, minority group members and persons with disabilities.

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