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Cataloger & Database Specialist- Library

Employer
The University of Tennessee, Knoxville
Location
Knoxville, TN

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Administrative Jobs
Academic Affairs, Librarians & Library Services, Technology, Database Administration
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Job Details

Description
Position: Cataloger & Database Specialist (Library & Museum Associate 2)  

Department: University Libraries, Cataloging

Non-exempt; MR04

POSITION SUMMARY

This position’s role is to describe and organize library resources in both digital and physical formats for access and discovery of these resources and to perform database maintenance. To fulfill this role, this position performs original and copy cataloging, as well as batch processing of catalog records in multiple formats based on local and national standards and best practices utilizing library services applications. This position also creates and/or updates name and other authority data in the Library of Congress Authority File. As a database specialist, this position also manages collection maintenance projects, troubleshoots and performs database maintenance. In addition, this position works on other duties as assigned and keeps up-to-date with the development in cataloging and authority metadata to apply the changes and update local guidelines.

RESPONSIBILITIES

  • Cataloging Metadata Creation:
  • Create catalog metadata records by original and copy cataloging, and/or batchload of catalog records for all formats of library materials based on local and national cataloging metadata standards and best practices.
  • Process, contribute and update catalog records and holdings information in library services platforms such as OCLC WorldCat and WorldShare, Ex Libris Alma, or the equivalents.
  • Create and update name and other authority data in the Library of Congress Name Authority File.
  • Database Maintenance:
  • Perform and manage database maintenance in local and national library services platforms (e.g., Ex Libris Alma, OCLC WorldCat database and WorldShare Management System) for collection maintenance and other collections-related projects.
  • Troubleshoot and perform updates and database maintenance for cataloging metadata and holdings information for all formats.
  • Perform updates and maintenance of authority data in the library services platforms (e.g., OCLC Authorities and Ex Libris Alma), as needed.
  • Provide input and assist in collection data analysis for library collections assessment and other projects.
  • Work closely with Enterprise Systems staff on issues impacting cataloging and holdings data, cataloging metadata maintenance and discoverability.
  • Other duties:
  • Works on special projects and other duties as assigned.
  • Keeps up-to-date with the development in cataloging and name authorities metadata in general to apply the changes and to update relevant documents (procedures, guidelines and workflows).
  • Attend training sessions, workshops and meetings.
  • Serve on committees as needed.


  • Qualifications
    QUALIFICATIONS

    Required

    • High School diploma or GED.
    • Knowledge of the principles, practices, and techniques of original and copy cataloging, for multiple formats of library materials.
    • Knowledge of local and national cataloging metadata standards and best practices (such as Resource Description and Access (RDA) and special formats cataloging best practices).
    • Knowledge of subject analyses based on the Library of Congress Subject Headings and Classification.
    • Knowledge of library data encoding formats, e.g., Machine-Readable Cataloging (MARC21) and/or other metadata encoding standards.
    • Working knowledge of batch processing and maintenance of catalog records and/or other metadata records.
    • Skilled in working with library services platforms, e.g., OCLC WorldCat and/or WorldShare, Ex Libris Alma, or the equivalents.
    • Microsoft Office skills.
    • Problem-solving skills with the ability to consult multiple information sources in order to find solutions.
    • Ability to demonstrate a positive attitude toward co-workers, library patrons and other libraries’ stakeholders.
    • Good oral and written communication skills.
    • Analytical skills.
    • Ability to work independently and collaboratively.
    • Ability to pay attention to details.
    Preferred

      Bachelor’s Degree.Skills in applying local and national cataloging metadata standards and best practices (such as Resource Description and Access (RDA) and special formats cataloging best practices).Skills in subject analyses based on the Library of Congress Subject Headings and Classification.Skills in batch-processing of catalog records and/or metadata.Skills in using Excel and MARCEdit.Database management skills.Project management skills.Knowledge or coursework in one or more basic computer programming and/or coding languages (e.g., Python or the equivalents). Knowledge or coursework in one or more foreign languages.Three to five years of experience with original and copy cataloging in academic library setting with Ex Libris Alma (or other equivalent library services platform), OCLC WorldCat database and/or WorldShare Management System.Experience in original, copy and complex copy cataloging of print and non-print formats based on the Resource Description and Access guidelines (RDA).Experience in applying library data encoding formats, e.g., Machine-Readable Cataloging (MARC21) and/or other metadata encoding standards.Experience in batch processing of e-resources’ MARC records.Experience in creation and update of name and/or other authority data in the Library of Congress Authority File.Experience in database management with large collections maintenance projects.Experience in project management.
    The UT Libraries champions diversity in collections and staffing. The University of Tennessee is committed to creating a welcoming environment. More information about how we put our principles of civility and community into action is available at https://www.lib.utk.edu/diversity/.

    Application Procedures

    A background check is required prior to hiring.  In order to be considered for candidacy, you must submit a cover letter addressing the above qualifications and a current resume.  

    For assistance or questions about using the UT online application system, contact University of Tennessee Human Resources:

    105 Student Services Building, Knoxville, TN 37996-0213

    Office Hours are 8:00 a.m. to 5:00 p.m.

    (865) 974-8847



    Job: Other Admin Asst/Secr/Clerical
    Primary Location: US-Tennessee-knoxville
    Organization: Library
    Schedule: Full-time
    Job Posting: Aug 26, 2021, 11:46:05 AM

    Organization

    Working at The University of Tennessee, Knoxville

    Founded in 1794, the University of Tennessee is one of the nation’s oldest and most storied public universities. Based in Knoxville, Tennessee’s flagship land-grant institution includes the statewide Institute of Agriculture and the Space Institute in Tullahoma. The university embodies excellence in teaching, discovery, scholarship, research, creative activity, outreach, and engagement. Known as the Volunteers, we lead with a spirit of selflessness, empathy, and courage, and strive to be champions for diversity, equity, and inclusion

    UT Knoxville is a Research 1 university with 11 academic colleges and more than 900 programs of study. With an enrollment of more than 30,000 students, our academic programs are repeatedly ranked top in their class. The university co-manages Oak Ridge National Laboratory, the country’s most prominent national lab, driving innovation in advanced manufacturing and materials, national security, and more. We are closely connected with our communities through outreach and extension efforts across Tennessee and through partnerships with non-profits, corporations, and industries—regionally, nationally, and around the globe.

    The city of Knoxville is nestled in the foothills of the Great Smoky Mountains. The modern, thriving community is surrounded by gorgeous lakes and hundreds of miles of walking, hiking, and biking trails. Situated along the banks of the Tennessee River, our beautiful features an eclectic music scene, internationally recognized festivals, unique restaurants, and a robust offering of diverse cultural activities. Knoxville is located within a day’s drive of Atlanta, Nashville, Asheville, Charlotte, Louisville, Cincinnati, Memphis, Chicago, and Washington D.C.

    Knoxville and the surrounding counties have a population of more than 850,000 people. The region houses many leading corporations and organizations, including Oak Ridge National Laboratory, Pilot/Flying J, the Tennessee Valley Authority, and Regal Cinemas, along with HGTV, Food Network, and other networks owned by Discovery Inc.

    As a member of the UT family, you will be surrounded by top-notch faculty, staff, and students from around the world. You will be part of a diverse campus community that is passionate about changing the world and cheering for the Vols on game day.

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