S06803P

Part Time Randolph County Administrative Assistant

CAES-Southwest District CES

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities, is the state’s oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). UGA is currently ranked among the top 15 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 39,000 students including over 30,000 undergraduates and over 9,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

External

GDCP

Employee

Non-Benefits Eligible

Part Time

Regular office hours Monday through Friday, between 8:00am and 5:00pm. Schedule to be determined by Supervisor

$12.98 per hour

08/24/2021

Yes

10/01/2021

SW District

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

Office/Clerical Assistant

Non-Exempt

Outreach Services

0.40

Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

This County Extension position (part time – 16 hours/week) in Randolph County will be the primary contact with the public, greet clients, distribute resources, handle clerical and QuickBooks financial management duties. This role is crucial to the management of the office and success in serving the citizens of the county. This role will be the “face” of UGA Extension to the residents in the county.

Microsoft Office- Excel, Word, Outlook a plus.
QuickBooks knowledge is a great plus- but not a requirement. As UGA has excellent training for these important programs.
Also, some knowledge of 4-H programs and Ag related information.

Light office lifting, some 4-H project lifting
**May be asked to assist with livestock projects.
Some standing and/or sitting for various lengths of time.
Driving.

Yes

Yes

Yes

No

No

Yes

No

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Maintain appropriate records for fiscal reporting. May prepare various accounting forms and exercise basic accounting responsibility in reconciling local Extension budgets. Must keep financial records current within the existing month. This is accomplished using Quickbooks.

25

Assist clientele with access to Extension resources and services including: printed publications, online content, other educational materials, and sample submission for all diagnostic services (e.g. soil and water tests, feed and animal waste analysis, radon testing).
Assist clientele in registering for regional or statewide workshops/conferences and training or testing associated with certification programs offered by Extension (e.g. pesticide applicators, certified landscape professional, certified childcare providers, Serve Safe).
Publicize programs and workshops offered in local county or nearby counties to clientele.

25

Facilitate conference calls/video conferences to connect clientele with County Agents from other counties or with State Specialists.

Maintain the County website

Maintain the office filing system in a manner that corresponds with the standard for all Extension offices and coordinate office tasks with other county staff as necessary.

Maintaining and updating mailing list. (for all Program Areas)

Maintain 4-H volunteer record w/assistance of 4-H Agent.

15

Assist ANR Agent and 4H Agent as needed.

(per instruction of County Coordinator – as needed-understanding that this may be assisting the 4-H Agent with 4-H programming or the AG Agent with Ag related programming )

Other duties as assigned by the County Extension Coordinator

10

Maintain office inventory of publications, office supplies and materials as needed.

Assist County Extension Coordinator with personnel procedures.

Conduct all duties in accordance with The University of Georgia Cooperative Extension Equal Opportunity plan that ensures all educational programs, assistance, and materials to all people without regard to race, ethnicity, national origin, color, gender, sexual orientation, religion, age, disability or veteran status.
Regularly participating in staff conferences and District Conferences.
Assist staff with day to day operations of Cooperative Extension county office by answering phone, processing mail, distributing publications, greeting visitors, filing documents, etc.

25