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Executive Assistant

Employer
St. Edward's University
Location
Austin

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Administrative Jobs
Institutional & Business Affairs, Clerical & Administrative Support
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Job Details



Executive Assistant
St. Edward's University




Executive Assistant

St. Edward's University of Austin, Texas invites applications for the positions of Executive Assistant. The Executive Assistant will provide a wide range of high-level administrative and executive support to the Office of the President. The Executive Assistant is a professional staff member that will provide a combination of project management, communication, research and analysis, as well as other administrative support. This individual is flexible and can accommodate shifting priorities while working with minimal supervision, exercising independent judgment, and maintaining confidentiality. Responsibilities include, but are not limited to: effectively managing all administrative support aspects of the Office of the President; providing direct administrative support and calendar management to the President; event management for engagements sponsored by the Office of the President; and effectively and diplomatically managing communications and issues of a highly sensitive and confidential nature. The incumbent will be required to interact on a daily basis with the President, senior leadership within the university as well as the President's external contacts. May receive and screen communications to the President and Chief of Staff, including telephone calls and e-mail messages, and aid or respond using independent judgment to determine those requiring priority attention and/or directing inquiries completely and appropriately.

Essential Responsibilities and Duties:

A. Calendar Management
  • Effectively manage calendar for the President (and others as necessary), including scheduling and screening appointments, meetings, and events.
  • Develop and/or manage various filing systems to prepare the President for all events.
  • Prepare, compile and manage background materials and information for internal and external appointments and meetings; ensure materials are timely, current, and available in advance of meetings.
  • Make travel and accommodation arrangements as needed.

B. Administrative Support
  • Manage incoming communications to the Office of the President, routing and responding as appropriate.
  • Maintain appropriate filing systems to ensure the organization of all files in the Office of the President.
  • Conduct research, assemble and analyze information to draft correspondence, reports, and presentations.
  • Provide support for and/or manage drafting and proofreading correspondence, reports and other materials.
  • Assist in duties related to the Board of Trustees, including taking meeting minutes; arranging conference space, meals, and materials, and corresponding with Board members.
  • Prepare routine financial transactions and reports according to University policies and procedures.
  • Handle confidential and sensitive information.
  • Provide other administrative support as necessary.

C. Office Management
  • Manage front-desk operations to ensure: 1) welcoming and professional reception for visitors to the President's Suite; 2) effective management of simultaneous visitors, calls and office requests with excellent customer service.
  • Manage office operations including supplies management, equipment management and repair, mail processing and tracking, records management and archiving.
  • Manage the scheduling of the President's Conference Room and Bain Board Room.
  • Oversee and coordinate all activities related to facilities management for the Office of the President.
  • Manage vehicle maintenance for the President.
  • Manage student assistants as needed.

D. Meeting and Event Management
  • Plan and coordinate events and meetings hosted by the President and COS, to include scheduling venues, tech support, food and beverage service, and managing other logistics.
  • Assist in supporting Board of Trustees meetings, President's Fall and Spring Meetings, and other events and meetings as assigned.

For consideration, the successful candidate will have a minimum of a Bachelor's degree or equivalent combination of education and experience plus at least three years of progressively responsible administrative secretarial/office management required. Additional qualifications include:
  • Must be well organized, detail-oriented, and able to set priorities; must be able to deal with sensitive matters in a tactful and highly confidential manner.
  • Very strong interpersonal skills are required to work with a broad range of internal and external constituencies. Knowledge of protocol required.
  • Excellent written and verbal skills are required.
  • Must be able to work independently with minimum supervision.
  • Able to comply with workplace guidelines and attendance requirements
  • Ability to comply with workforce guidelines and attendance requirements (required)
  • Successful completion of an employment and/or criminal history background check (required)


For detailed information, please scroll to the bottom of the page to download the job description.

The University offers an excellent TOTAL REWARDS package!

United Healthcare Medical & Rx Coverage (HSA & FSA Available)

Sun Life Financial Dental Plan

Sun Life Financial Vision Plan

Short Term Disability (STD) Insurance

Long Term Disability (LTD) Insurance

Life & Accidental Death & Dismemberment (AD&D) Insurance

Employee Assistance Program (EAP)

Pet Insurance

Annual Leave & Paid Sick Leave

Retirement Plan (TIAA) Employee 5%/Employer Match 7%

Tuition Benefits

Paid Holidays

Services & Discounts

HOW TO APPLY

Interested applicants should submit an online application at; https://stedwards.applicantpro.com. For full consideration, please submit all application materials:
  1. A current resume or CV;
  2. A cover letter addressing the candidate's interest in and qualifications for the position;
  3. A statement on the candidate's ideas, contributions, and goals for advancing Diversity, Equity, and Inclusion while serving in this position; and
  4. The contact information for three professional references


EQUAL OPPORTUNITY EMPLOYER:

St. Edward's University, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

ABOUT ST. EDWARD'S UNIVERSITY

Founded in 1885 by the Congregation of Holy Cross, St. Edward's University is a private, Catholic liberal arts institution of more than 4,000 diverse students located in Austin, Texas. St. Edward's emphasizes critical thinking and ethical practices, as well as small classes, personalized learning, and exciting internship opportunities. The community atmosphere extends to the approximately 800 faculty and staff who work together to make the university a welcoming yet challenging environment for students. An overview of St. Edward's University employee benefits is available at; https://www.stedwards.edu/human-resources/benefits-summary

OTHER ITEMS TO KNOW

Sponsorship:

We are not offering sponsorship at this time.

Background Checks:

A criminal history background check is required for finalist(s) under consideration for this position.

Reference #:J2020140

Posted: 08/20/2021

Available: 08/31/21


About St. Edward's University
Founded in 1885 by the Congregation of Holy Cross, St. Edward's University is a private, Catholic liberal arts institution of more than 4,600 diverse students located in Austin, Texas. St. Edward's emphasizes critical thinking and ethical practices, as well as small classes, personalized learning and exciting internship opportunities. The community atmosphere extends to the approximately 800 faculty and staff who work together to make the university a welcoming yet challenging environment for students. An overview of St. Edward's University employee benefits is available at https://www.stedwards.edu/human-resources/benefits-summary

About Austin, Texas
Consistently ranked as one of the "top metropolitan areas to live in," by numerous independent media outlets, Austin attracts approximately 50 new residents a day and has been one of the nation's fasting growing cities. St. Edward's is in the heart of this thriving, entrepreneurial and cosmopolitan city, providing students, faculty and staff with opportunities to live, learn and grow in an environment that offers a wealth of resources and opportunities. In fact, Austin is home to 17 companies on the Inc. 5000 list and boasts 1.7 times the national average of startups. Additionally, as one of the world's great technology centers, Austin, sometimes referred to as "Silicon Hills," is home to technology heavyweights like Dell, National Instruments and Silicon Labs.

For more on the City of Austin's offerings, visit The Austin Convention & Visitors Bureau webpage.

How to Apply
Interested applicants should submit an online application at https://stedwards.applicantpro.com Please include resume, cover letter, and three employment references. No Calls Please.

St. Edward's University is an equal opportunity employer. We encourage women and minorities to apply to our vacancies and hire only U.S. Citizens and documented workers. We do not offer sponsorship at this time.







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Organization

St. Edward’s University: One of America’s Best Colleges

St. Edward’s is a dynamic, nationally ranked, Catholic university where teaching, learning, leadership and service come together to contribute to a better world. For more than a decade, we’ve been named one of “America’s Best Colleges” by U.S. News & World Report. Located in the thriving city of Austin, Texas, with partner universities in 16 countries, our impact extends across the globe.

An Education for Today and a Lifetime

St. Edward’s offers an extraordinary educational environment that challenges, inspires and empowers students to make a difference in their world. Our academic community is dedicated to providing undergraduate, graduate and adult-learner degree programs that meet the demands of our times, preparing students to lead and succeed in a rapidly changing world.

Founded in 1885 by the Congregation of Holy Cross, our liberal arts education emphasizes critical thinking, ethical reasoning and multicultural understanding. Students enjoy the advantages of small classes and personal attention coupled with innovative facilities and advanced technology. And they benefit from valuable real-world experience through research, internships, service and study abroad. Through the abundant learning opportunities a St. Edward’s education provides, our students gain the knowledge and skills they need to pursue fulfilling careers and purposeful lives.

Quick Facts About St. Edward’s

  • 13:1 Student-faculty Ratio
  • 18 Average class size
  • 50+ Undergraduate areas of study
  • 7 Graduate degree programs
  • 10 Adult undergraduate programs
  • 4,620 Students enrolled
  • 4,023 Undergraduate students
  • 54 Countries represented

See more facts and figures.     

Our Achievements Draw National Recognition

A commitment to students, faculty and a stellar academic environment that’s second to none has placed St. Edward’s in the national spotlight

  • Since 2003, St. Edward’s has consistently been recognized in the top 25 of U.S. News & World Report’s annual ranking of “America’s Best Colleges.” Currently, we’re 13th among universities in the Western Region.
  • Forbes, Princeton Review and Washington Monthly include St. Edward’s on their lists of the best universities in the country.

  • We’ve recently been ranked one of the top 10 “Best Colleges in Texas” by two highly respected college assessment groups: College Factual (2015) and Niche (2016). 

  • St. Edward’s has been named the nation’s top producer of U.S. Fulbright Students among master’s-granting institutions in 2015–2016. For the last six years, St. Edward’s has been recognized as a top producer of Fulbright Students, with a record 13 finalists and 10 winners in 2015. Since 2004, our students have won 37 Fulbright grants.

Strategic Planning Guides Our Success

From 1999 to 2015, St. Edward’s increased overall enrollment by 25%. And our donors contributed more than $152 million during that time. This record generosity helped grow our endowment to more than $95 million and provided important funding for new buildings and capital improvements. See how we’re continuing the momentum of that success in the years ahead. Read about our strategic priorities for 2018.

Learn more about St. Edward’s.

We welcome your application. Apply now!

https://www.stedwards.edu/careers-st-edwards

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