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HR Generalist (Benefits and Salary Administration)

Ursinus College
Collegeville, PA, US

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Administrative Jobs
Institutional & Business Affairs, Human Resources & Employee Development
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Job Details

Summary and Scope of Position:                                                                                             

The HR Generalist (Benefits and Salary Administration) is responsible for the overall implementation of all employee benefits programs offered by Ursinus College. The HR Generalist is also responsible for the overall implementation of salary administration for all employees in the payroll system. The HR Generalist performs varied administrative and specialized tasks in support of the day-to-day administration of the employee benefits programs and salary administration.  This position reports to the Associate Vice President of Human Resources.


Specific Responsibilities:                                                                                                            


Benefits Administration:

  • Manage the administration of all employee benefits programs including health insurance, dental insurance, vision insurance, long-term disability insurance, life insurance, long-term care insurance, retirement, Emeriti program, HSA & FSA, and other related plans.
  • Act as liaison with all carriers and brokers of insured benefits for issues with claims, employee concerns, and administration of plans
  • Under general direction of the AVP, manage the daily administration of the annual open enrollment functions.
  • Administer all COBRA processes.
  • Assist with payment and reconciliation of related benefits bills, including electronic transmissions, in a timely manner. Reconcile College accounts associated with all benefits plans on a monthly basis to ensure proper accounting of all payroll deductions.
  • Maintains in-depth knowledge of the rules and regulations associated with the Affordable Care Act (ACA). Work in ADP system to track workloads of part-time employees, calculate and submit payment of various fees associated with the ACA, and implements tracking systems necessary to stay in compliance with the ACA.
  • Assist in coordination of onboarding of all new employees, including one-on-one meetings, benefits review and enrollments.
  • Assist with employment and benefits data through databases, spreadsheets and reports.
  • Manage leave requests (Medical Leave of Absence and FMLA leave) and processes in accordance to HR policies and practices.
  • Coordinate with AVP and Administrative Coordinator for associated benefits changes to departmental webpage.
  • Document HR processes for all aspects of benefits administration.
  • Assist with Wellness Initiatives including attending committee meetings, providing support of wellness funding and coordinating programming
  • Provide excellent customer service support to employees in a timely, professional manner relating to benefit inquiries and claims concerns/issues.
  •  Salary Administration:

  • Manage the administration of all salary exchanges for both the biweekly and monthly payrolls; including creating offer letters for new hires, inputting all salary related changes into ADP for the appropriate pay period and reviewing payroll for accuracy before final submission.
  • Assist with tracking of paid and unpaid time off, leaves, and electronic timesheet submissions.
  • Assist employees with access to ADP, timesheets, and any information needed within the ADP system. 
  • Provide excellent customer service support to employees and departments in a timely, professional manner relating to all salary or paycheck inquiries.
  •  Qualifications:

  • Bachelor's Degree in business administration, communications, or related field required. Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes related to the position. 
  • Minimum three years’ human resource administrative experience in progressively responsible positions. Demonstrated experience should include - management of highly sensitive information; management of multiple conflicting priorities; and facilitation of communication between numerous parties.
  • Demonstrated knowledge of all aspects of benefits management.
  • Strong skills and experience with Microsoft Office, particularly spreadsheets, word processing and outlook is essential.
  • Excellent organizational and communication skills (verbal and written).
  • Full understanding of applicable HR statutes and regulations such as ADA, COBRA, FMLA, FLSA, HIPAA, OSHA and Title VII of the Civil Rights Act of 1964 required
  • Excellent experience in ADP, and understanding of systems for the associated platforms.
  • Desire to work as a team with a results driven approach.
  • Prior experience in higher education a plus. 
  • Professional designation (PHR/CEBS) a plus.
  •  Other Duties:

    The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.

    Job responsibilities and activities may be modified or changed at any time with or without notice. Job descriptions will be audited periodically by the Ursinus Human Resources department to ensure they are up-to-date and reflect the essential responsibilities and duties of the job.



    Interested candidates should hit the apply button.  Once you create an applicant account, you will be prompted to upload your cover letter, resume, and a list with contact information for three references to the applicant database.  

    Ursinus is an AA/EO employer.  Ursinus College does not discriminate on grounds of race, color, national origin, gender, sexual orientation, gender identity or expression, religion, age, creed, ancestry, veteran status, marital status, disability, or other classification protected by applicable law in the administration of any of its educational programs or activities or with respect to employment.


    About Ursinus College

    • Founded in 1869
    • First admitted women in 1880
    • 1,650 students from 35 states and 12 countries
    • 20% students of color
    • 12 to 1 student-faculty ratio
    • Accredited by the Middle States Commission on Higher Education (MSCHE)
    • All students and faculty are issued laptop computers
    • Nationally renowned First-Year Experience, including the Common Intellectual Experience(CIE) Freshmen Seminar
    • Over 60 courses of study, including a variety of interdisciplinary programs.
    • The Center for Science and The Common Good offers students the opportunity to focus on the intersection of science and society.
    • Idyllic 170-acre campus 25 miles from Philadelphia
    • Member of Phi Beta Kappa, the Watson Foundation list, Project Pericles, Bonner Leader Program
    • Member of Project DEEP, the Annapolis Group, the Centennial Conference
    • Home to the Berman Museum of Art
    • U-Imagine Center for Integrative and Entrpreneurial Studies

    The College's most important assets are its faculty and staff. From time to time, a variety of job opportunities are available, both part-time and full-time. Ursinus is an ideal workplace where there are excellent resources and benefits and, of course, great people. The campus is beautiful and the students keep you young.

    Ursinus College is committed to the celebration of and respect for human diversity.

    Ursinus College does not discriminate on grounds of race, color, national origin, gender, sexual orientation, religion, age, creed, ancestry, veteran status, marital status, disability, or other classification protected by applicable law with respect to all aspects of employment.

    Ursinus College complies with all federal, state, and local statutes and regulations governing employment practices.

    Ursinus College is an equal employment/affirmative action employer.

    All employees are expected to abide by Ursinus College’s equal employment/affirmative action policy.

    Specifically, in matters affecting employment and application for employment, the College will take affirmative action to ensure that each employee and applicant, regardless of race, color, national origin, gender, sexual orientation, religion, age, creed, ancestry, veteran status, marital status, or disability (except as limitations may be mandate by law) is accorded equal treatment with respect to terms and conditions of employment, including recruitment, hiring, placement, and opportunities for advancement. The College will make good-faith efforts to enhance employment opportunities for minorities and women compatible with the availability of qualified candidates in relevant employment markets in which Ursinus College is able to recruit.

    Ursinus College is committed to the celebration of and respect for human diversity.  We believe that human beings derive meaning and purpose through their membership in groups as well as through their common humanity and their uniqueness as individuals.  Intellectual and personal growth are enhanced by understanding and appreciating the similarities and differences among groups and individuals.

    The celebration of, and respect for, human diversity at Ursinus is based on the following:

    • The principles of freedom and the quality of individuals as expressed in the Declaration of Independence and the Constitution of the United States.
    • The practical goal of preparing students to make significant contributions in an emerging global community.  All communities -- local, national and global -- are stronger and richer to the extent that individuals within them are able to communicate and to affirm life-enhancing values.
    • Individuals whose education has been grounded on mutual understanding and the celebration of human diversity are best prepared to contribute to the making of a just and equitable society.

    This statement on human diversity should inform and guide the Ursinus College community as it establishes and implements educational and administrative policies and practices.  These ideals seem especially relevant to those policies and practices that touch upon race, ethnicity, age, religion, sexual orientation and gender, and all other aspects which tend to differentiate human groups.

    In making this statement on human diversity, Ursinus College at the same time acknowledges the primary importance in an educational community of the diversity of ideas expressed in the pursuit of truth by all reasonable and free minds in an atmosphere of intellectual openness.

    This statement on human diversity at Ursinus College has been developed in the context of the mission statement of the College and the institutional values generated by the mission.

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    601 E. Main Street
    United States
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