Executive Assistant to the Vice President and General Counsel
- Employer
- Valparaiso University
- Location
- Valparaiso, Indiana, United States
View more
- Administrative Jobs
- Institutional & Business Affairs, Clerical & Administrative Support
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
We are seeking an Executive Assistant to the Vice President and General Counsel. The Executive Assistant to the Vice President and General Counsel manages day-to-day responsibilities include scheduling of meetings and teleconferences, maintaining General Counsel’s calendar, assisting with the Office of General Counsel’s budget, and providing basic technical support to office staff. Additional duties include researching, compiling, writing, and disseminating correspondence and information, and independently handling a wide variety of situations; and assisting with discovery process; updating the websites; assisting with compliance and Ethics Point; other duties as assigned by the Vice President and General Counsel. The EA to the Vice President and General Counsel completes his/her responsibilities while acting with integrity to protect the interests of the University, upholding its mission, ethos, and goals.
- Scheduling of various meetings, including webinar presentations to campus faculty and staff. Manage normal day-to-day office duties such as phone and mail duties. Manage facilitation of legal record requests made to the University, including gathering and organizing relevant documents related to litigation or governmental agency complaints.
- Manage and direct the business of the Office of the General Counsel, anticipating the needs and requirements of the General Counsel in relationship to the constituencies served on and off campus, using independent judgment that reflects the University's mission and goals.
- Manage the daily schedule and travel arrangements, ensuring time and detail preparation for all necessary meetings, projects, events, travel, and in-office work.
- Manage all forms of communication coming into the Office of the General Counsel. Assess the urgency and importance of communications and take appropriate action. Coordinate and manage the communication flow in and out of the Office; compose letters and reports, responding independently or on General Counsel’s behalf as needed; review drafts and final copies of correspondence as needed, research and prepare surveys, reports, etc. Exercise signature authority for the General Counsel when appropriate.
- Manage personnel/confidential actions including payroll, retirements and resignations, searches, and legal matters.
Manage, and monitor the budget of the Office of General Counsel office account. Account for all financial transactions, transfers, and budget adjustments using Colleague. Run reports, validate information, correct inaccuracies. Prepare and/or process check requests, travel expense reports, and the General Counsel’s credit card statement.
- Interact and problem solve effectively with students, parents, faculty, staff, members of the Board, alumni, and the general public who contact the Office. Perform any other duties assigned, attend meetings, serve on committees, stay familiar with, and learn new software and University procedures, and assist and respond to others with questions as needed.
Perform any other duties assigned, attend meetings, serve on committees, make food/room reservations, make other meeting arrangements as requested, stay familiar with, and learn new software and University procedures, and assist and respond to others with questions as needed.
Successful applicants will demonstrate a commitment to cultural diversity and the ability to work with individuals or groups from diverse backgrounds.
Employment at Valparaiso University will require a criminal background check.
To be considered for this position you must upload:
- Cover letter
- Resume
- List of 3 professional references
- Answer all the application questions
Please address cover letters to:
Deondra Devitt
Title IX Coordinator/Assistant Human Resources Director
Valparaiso University
1700 Chapel Drive
Valparaiso, IN 46383
- Must be a problem solver, attentive to details, organized, skilled in drafting reviewing, and editing documents
- Strong interpersonal and verbal and written communication
- Sensitivity to the highly confidential nature of the
- Self‐starter and strong independent
- Highly adaptable to ever changing circumstances
- Remain composed and focused during stressful situations
- Ability to accept and reconcile conflicting critiques of your work as provided by the University’s administration and Board members
- Bachelors degree or some college and 5+ years of prior work experience
- Experience in Higher Education or legal office preferred
- Experience with Microsoft Word, Excel, Publisher, Adobe Acrobat Pro and iOS technologies
Organization
About Valparaiso University
History
Established in 1859, Valparaiso University is a comprehensive, independent Lutheran university and Northwest Indiana’s oldest institution of higher learning.
In its more than 150-year history, Valparaiso University has passed through three distinct phases. Founded by Methodists as an institution pioneering coeducation, the Valparaiso Male and Female College was forced by the reverses of the Civil War to close its doors in 1871. It was revived in 1873 by an enterprising educator, Henry Baker Brown, as the Northern Indiana Normal School, renamed Valparaiso College in 1900, and rechartered in 1906 as Valparaiso University.
Despite its decades of success, the University again experienced financial hardship as the United States entered World War I. The Lutheran University Association, a group of clergy and church laity who saw a bright future for the University, purchased it in 1925, ushering in the modern era of Valpo’s history. Distinguished by its Lutheran heritage of scholarship, freedom, and faith, Valparaiso University continues to fulfill the dreams of these modern founders.
Location
The University’s 350-acre campus is located one hour southeast of Chicago, 15 miles from the Indiana Dunes National Lakeshore, and within walking distance of downtown Valparaiso, Indiana, where you can enjoy more than 30 restaurants, cafés, and ice cream shops as well as independent boutiques, entertainment, and cultural experiences.
Enrollment
Valpo is home to more than 3,100 undergraduate and graduate students hailing from nearly all regions of the United States and more than 30 other countries.
Academics
Valpo offers more than 70 undergraduate degree programs and interdisciplinary options throughout five undergraduate colleges: Arts and Sciences, Business, Engineering, Nursing and Health Professions, and Christ College — The Honors College. The Graduate School offers more than 20 graduate programs that are fully integrated into three academic colleges and hold the appropriate accreditation in their field.
Students complement their classroom experiences with applied, practical experiences to prepare for their careers. They work closely with their peers, are mentored by accomplished faculty, and reach across disciplines, putting theory into practice. Whatever the degree path, students receive an innovative, rigorous education within the liberal arts tradition and learn to think critically, communicate clearly, and solve complex problems with creative solutions.
Distinctions
Valparaiso University consistently receives national recognition for academic excellence, which is a testament to the hard work and dedication of its students, faculty, and staff.
Notable rankings by U.S. News & World Report include:
- No. 4 in the ranking of Best Regional Universities in the Midwest, which evaluates academic reputation, retention, faculty resources, student selectivity, financial resources, graduation rate, and alumni support.
- No. 1 among regional universities in the Midwest for best undergraduate teaching, with a student-faculty ratio of 12:1.
- No. 1 in the Best Value category in the Midwest regional universities, with 93 percent of undergraduate students receiving financial assistance through grants, scholarships and other sources.
- No. 3 Best College for Veterans in the Midwest.
- The ABET-accredited College of Engineering is the No. 14 best undergraduate engineering program in the country.
- The AACSB-accredited College of Business is included as one of the Best Business Programs in the nation.
Mission Statement
“Valparaiso University, a community of learning dedicated to excellence and grounded in the Lutheran tradition of scholarship, freedom, and faith, prepares students to lead and serve in both church and society.”
At Valpo, we embrace our distinctive Lutheran character through our pursuit of academic excellence informed by faith and reason. The interaction of faith and learning provides a solid foundation for our educational community, where we are dedicated to serving humanity through the vigorous pursuit of truth and the transmission of knowledge.
Our University strives to be a place where fundamental issues are explored from all angles with intellectual rigor, integrity, openness, and respect — a place where faith and learning are held together in lively interaction.
A Valpo education encourages students to pursue paths God’s light illuminates, igniting promise and possibility, sparking an inner flame for all who learn here. It is about preparing good people to do great things in a world that needs them.
Passion is Who We Are
At Valpo, students are inspired to discover their passions and pursue a life of purpose.
Valpo Culture
Valparaiso University is an institution dedicated to preparing women and men who are highly sought for their knowledge, character, integrity, and wisdom. At Valpo, students receive an education global in scope and grounded in faith, designed to prepare graduates to lead and serve where needed, impacting their lives and improving our world. We are a community of people who seek Truth, serve generously, and cultivate hope.
The University is composed not only of extraordinary students, but faculty and staff who trust in and support the University’s mission to grow and guide students on their journey.
We have a responsibility at this University to provide the support systems and opportunities — academic and extracurricular — needed to prepare more of the kind of leaders the world needs. With this in mind, we embrace the opportunity to welcome new employees to the Valpo family who embrace the Valpo experience, elevate and transform the lives of students while on campus, and shape their futures for the better.
The University’s nearly 60,000 alumni living around the world excel in a number of fields and are well-known for their service work and efforts to improve the world. In order to continue this legacy, we seek to build a faculty and staff who will shape the next generation of Valpo women and men, propelling them to even greater levels of achievement and distinction.
- Website
- http://www.valpo.edu/
- Telephone
- 219-464-5000
- Location
-
1700 Chapel Drive
Valparaiso
Indiana
46383
US
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