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Assistant to the Registrar

Mount Saint Mary College
Newburgh, NY, US

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Administrative Jobs
Institutional & Business Affairs, Registrar & Student Accounts
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Job Details

Job Title:             Assistant to the Registrar’s Office

Reports To:         Registrar

Status:                Non-Exempt, Full Time                  


Primary Duties and Responsibilities


  1. Create reports and manage registrar information for distribution across campus.
  2. Respond to and process requests for transcripts by students.
  3. Identify low-enrolled courses and process cancellations with Vice-President of Academic Affairs, Chairpersons and then notify students.
  4. Support the Assistant Registrar and the Director of Campus Events with event scheduling using Ad Astra software.
  5. Prepare letters and coordinate mailings/emails.
  6. Assist with course schedules for the academic year.
  7. Process all aspects of student registrations (registering and trouble-shooting as needed).
  8. Complete verification of enrollment forms from students.
  9. Coordinate the notification process for Academic Standards decisions as well as other communications.
  10. Perform needed research, compile data, and create reports based on internal and external requests.
  11. Respond to questions concerning individual academic records initiated by a student, faculty member or other agency. (NOTE: Knowledge, understanding and compliance with FERPA is important.)
  12. Supervise Work-Study students.
  13. Daily office functions such as ordering office supplies and ensuring adequate inventory of supplies.
  14. Assist the Registrar/Associate Registrar/Assistant Registrar as requested.


  1. Associate’s degree, Bachelor’s degree preferred.
  2. Computer proficiency; experience with Jenzabar, MS Office and/or Ad Astra preferred.
  3. Previous experience in an academic office preferred.
  4. Able to work in a fast-paced environment while paying attention to detail.
  5. Excellent customer service, interpersonal and written communication skills.
  6. Ability to communicate well with students, parents, staff, faculty and administrators.


Mount Saint Mary College was ranked a Top-Tier Regional University (North) by U.S. News & World Report, and is on the federal President’s Higher Education Community Service Honor Roll.

Founded by the Sisters of Saint Dominic in 1960, the Mount has been an academic presence here in Newburgh since 1883. The college's roots in education, and in the training of educators, go even further back to the 14th century and Saint Dominic.

We offer our students an affordable liberal arts education with 50 academic programs and 3 graduate degree programs. Our strong programs in business, education, the health professions, media arts and the social sciences are linked to high career growth fields. Mount students excel in their chosen fields by selecting internships and study abroad experiences that add dimension and value to their education.

Location. Newburgh, New York. The Mount is conveniently located in the Mid-Hudson Valley, midway between New York City and New York's capital city, Albany. The Mount is in Newburgh in Orange County, New York, on a beautiful campus that overlooks the western banks of the Hudson River. It's less than a mile from the intersection of the New York State Thruway and Interstate 84, and just a few blocks from entrance to the Newburgh side of the Beacon-Newburgh Bridge. The Mount is also easily accessible by plane, with Stewart Airport just minutes from campus. The Mid-Hudson Valley offers a scope of unparalleled natural beauty in a landscape of mountains, river and forest. Hiking, biking, walking, swimming, mountain climbing, skiing, snowboarding, and our park activities offer so many ways to explore the natural environment.

Enrollment/Student Body Profile. Our student body is made up of 2,700+ students representing over 16 states and several countries. 1,800 are traditional undergraduate students.

Academic Programs. The Mount offers 50 undergraduate programs leading to a Bachelor of Arts or Bachelor of Science degree. Our collaboration programs offer you a chance to earn a bachelor's degree, plus an advanced degree with schools like Fordham University, Pace University, and New York Medical College. The college also offers master's degrees in education, business, and nursing.

Faculty. Students learn from our faculty, the majority of whom hold a Ph.D. or the highest terminal degree in their field. Our Student/Faculty Ratio is 17 students:1 faculty member.

Average Class Size. 21 students

Freshman Class Size. Approximately 450 students

Athletic teams. The Mount offers Men's Baseball, Basketball, Cross Country, Lacrosse, Soccer, Swimming, Tennis, and Track and Field, and Women's Basketball, Cross Country, Lacrosse, Soccer, Softball, Swimming, Tennis, Track and Field, and Volleyball.

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