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Talent Acquisition Specialist

Colgate University
Hamilton, NY

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Job Category:


Position Title:

Talent Acquisition Specialist

Full Time/Part Time:

Full Time


Finance and Administration


Human Resources

Department Statement:

The Human Resources Department seeks to provide leadership and expertise on human resource issues by serving as internal consultants to University employees. It is the goal of the Human Resources Department to develop and support a diverse workforce; to attract and retain quality employees; to facilitate open, two-way communications between supervisory and staff personnel; to develop and maintain a climate of mutual trust, confidence and sensitivity to the needs of our employees and the University; and to build and enhance motivation, a spirit of cooperation and job satisfaction. We seek to serve as advocates for equity, diversity and inclusion, to provide excellent customer service and to strengthen and support the University in achieving its aspirations through the human dimension.

We’d love to hear from you – even if you do not meet 100% of the preferred qualifications.


Primarily responsible for the effective execution of staff position talent acquisition activities. This incorporates accountability for managing end-to-end recruitment and selection, including, but not limited to:
• Creating job requisitions/postings in ATS
• Developing diverse, qualified candidate pipelines for all staff roles (both exempt and non- exempt)
• Identify sourcing options most applicable to each respective search, such as job boards, associations, social media, etc.
• Partnering with hiring manager/search chair to ensure a solid understanding of the skillsets/requirements needed for the positions being posted
• Conducting phone screens
• Developing interview questions that reflect each position’s requirements, when needed
• Establishing candidate evaluation criteria
• Using an ATS and dedicated shared drives (when applicable) to maintain accurate search documentation, track recruitment efforts, manage applicant flow, and conduct other recruitment/selection activities
• Providing guidance to search committees on compliant and inclusive search practices and system utilization
• Utilizing social media, associations, job posting boards, career/job fair events, professional networks, employment agencies and other creative sourcing strategies to broaden and diversify candidate pools
• Maintaining recruitment documentation, such as interview notes, reference checks, evaluation criteria, and background checks, in accordance with federal, state and university retention requirements
• Extending job offers and conducting background checks

In addition, this role maintains responsibility for:
• Managing the recruitment email account; responding to inquiries/comments from candidates, potential applicants, members of the Colgate community, etc.
• Assisting in the development and implementation of effective, efficient and compliant recruiting policies and processes
• Fostering long-term relationships with past applicants and potential candidates
• Generally ensuring recruitment activities are consistently performing to stakeholder expectations
• Developing and implementing selection techniques across the University that consistently result in high quality hires
• Assisting with the development of effective HR communication programs in support of recruiting and other HR initiatives
• Providing direction to and communicating with members of the Colgate community related to recruitment activities
• Providing support in the collection and analysis of recruitment-related data, including data associated with affirmative action plan reporting needs/requirements
• Conducting training related to behavioral interviewing techniques, legal issues involved in interviewing, bias in the interview process, and on utilization of interview question responses when evaluating a candidate’s potential for successful performance against expectations
• Supporting DE&I initiatives and objectives related (but not limited) to efforts associated with attracting diverse talent and recruitment/selection policies and practices
• Ensuring compliance with federal and state laws/regulations pertaining to recruitment and selection

The position requires working on HR initiatives and projects that may be outside the scope of accountabilities.




Demonstrated ability to efficiently build talent pipelines and pools for all staff roles across campus.. Demonstrated ability to implement employment branding strategies across multiple media, platforms (e.g. social) and in person. Demonstrated knowledge of and ability to comply with relevant federal, state, local and University regulations and policy regarding candidate sourcing. Demonstrated knowledge of Colgate, our employment brand and how best to represent that brand to candidates in the talent marketplace.




Demonstrated knowledge of key concepts of diversity and inclusion sufficient to infuse sourcing and selection processes with all relevant principles of diversity and inclusion. Demonstrated ability to build sourcing pools and influence selection criteria in hiring opportunities at all staff levels to foster growth and development of an inclusive workforce.




Widely recognized as a “super user” of key applicant tracking software and recruitment/selection applications required to effectively execute on job responsibilities. Demonstrated ability to effectively use HRIS systems for efficient use in executing job responsibilities.




Demonstrated expertise with key interview and selection techniques sufficient to effectively apply on individual searches. Demonstrated ability to implement processes/protocols with hiring managers and selection committees. Demonstrated ability to influence the selection criteria and techniques used by hiring managers at all levels of the organization. Demonstrated ability to ensure hiring managers and search committees understand and adhere to all federal, state, local and university regulations and policies.


Data and Analysis


Demonstrated facility with business principles and statistics sufficient to track, calculate, interpret and improve key talent acquisition metrics. Demonstrated understanding of the intersection of recruitment/selection data with other human resources system/application data utilized within the department.


Talent Management


Demonstrated understanding of all key talent management programs and theories and their relationships to talent acquisition.


Total Rewards


Demonstrated understanding of Colgate’s total rewards programs in order to best position and appropriately represent to candidates key elements of Colgate’s compensation and benefit programs.


Personal Accountability for Results


Takes responsibility for decisions, performance, and outcomes; behaves in a responsible manner with a positive attitude; shows self-awareness and openness to feedback.


Effective Communication


Demonstrates effective written and oral communication skills; shares information and seeks input from others; adapts communication to diverse audiences; protects private and confidential information.


Problem Solving and Decision Making


Analyzes and prioritizes situations to identify and solve problems; generates solutions to improve efficiency and quality; involves others in solving problems and making decisions; factors organizational goals into decisions; makes clear, transparent, and timely decisions.


Change Management


Responds positively to changing university initiatives and readily adapts behavior to maintain effective performance; understands the long-term direction of the university and can relate this to departmental area; adapts to new methodologies; identifies and acts on areas where change is appropriate.


Leadership and Teamwork


Applies skills and knowledge to provide a climate to achieve departmental and organizational success; balances individual and department goals; helps others perform at their best; builds productive relationships to enhance individual and organizational effectiveness; treats others with respect; resolves conflicts among team members.


Creativity and Innovation


Generates, explores, encourages, and implements innovative ways of creating strategic value for the university, division, department, and individual level; critically assesses the effectiveness of new initiatives.


Diversity and Inclusion


Demonstrates respect for people and their differences; understands the benefits of a diverse workforce; earns the trust and respect of others; includes and welcomes others; works to understand the perspective of others; promotes opportunities to experience diversity within our community.




Understands the impact of decision making and personal behavior in achieving the university’s commitment to a sustainable and carbon-neutral campus; supports and advances the university’s sustainability initiatives; influences others to use sustainable practices.

Professional Experience/ Qualifications:

- 3-5 years of directly related comparable experience required
- Demonstrated ability to maintain careful attention to detail in a fast-paced, dynamic environment is critical to this role
- Strong organizational skills are required
- Ability to take initiative and identify solutions to problems
- Demonstrated ability to build strong relationships and networks within and outside of the university/organization
- Proficiency with MSOffice Word and Excel required; familiarity with Google Docs/Sheets helpful
- Ability to demonstrate high degree of integrity and manage and maintain confidentiality
- Ability to work with a sense of urgency to meet deadlines and address competing priorities
- Outstanding written, listening and verbal communication skills
- Demonstrated ability to effectively problem solve and make decisions using sound judgment
- Demonstrated customer-oriented mindset
- Must be capable of working collegially with a diverse group of students, faculty, staff, visitors and business associates on a daily basis
- Experience working with applicant tracking systems/software
- Knowledge of legal principles and regulations impacting recruitment and selection

Preferred Qualifications:

- Experience with sourcing diverse candidates by utilizing various sourcing methods in LinkedIn Recruiter, Indeed, job boards, ATS systems and through social media
- Familiarity with federal and state employment function laws, regulations and policies is helpful, specifically those relating to the EEOC and FCRA n
- General knowledge of human resources operations is strongly preferred
- Understanding of full life-cycle recruitment is beneficial
- Knowledge of effective selection methods including behavioral interviewing, qualifying and selection skills
- Knowledge and understanding of EEO and Affirmative Action policies and procedures, as well as employment functions and human resources regulations and laws is beneficial
- Recruiting experience, with diversity focused initiatives is a plus
- In-house recruitment and staffing agency experience will be considered


A minimum of an Associate’s Degree in combination with 3-5 years of relevant work experience in human resources or a similar function is required.

A Bachelor’s Degree is preferred.


Human Resources or recruitment related certification/designation is a plus, preferably from SHRM, HRCI, AIRS, HCI or similar certification provider.

Requisition Number:




Work Schedule:


Job Open Date:


Open Until Filled:


Special Instructions Summary:

Colgate has a diverse student, faculty, staff, and alumni population representing a variety of races, gender identities, social economic status, sexual orientations, languages, national origins, etc. Our Diversity, Equity & Inclusion Plan presents a framework for continuing the creation of an inclusive campus and engaging the Colgate community in this effort in the years ahead.

Please describe how you would connect and work with a diverse community. You can upload the statement under the Diversity Statement document heading. For information on how to write a diversity statement, see our Guidance on Crafting Diversity Statements.

EEO Statement:

It is the policy of Colgate University not to discriminate against any employee or applicant for employment on the basis of their race, color, creed, religion, age, sex, pregnancy, national origin, marital status, disability, protected Veterans status, sexual orientation, gender identity or expression, genetic information, being or having been victims of domestic violence or stalking, familial status, or any other categories covered by law. Colgate is an Equal Opportunity/Affirmative Action employer. Candidates from historically underrepresented groups, women, persons with disabilities, and protected veterans are encouraged to apply.

Clery Act:

The Campus Safety Department will provide upon request a copy of Colgate’s Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. To obtain a copy, contact the Campus Safety Compliance Manager via e-mail at [email protected]. You may also access the report from the Campus Safety web page at:


Colgate is a nationally recognized liberal arts college set on a beautiful campus in central New York.

Some 2,900 undergraduates are enrolled in 54 programs, taking advantage of the university's award-winning curriculumoff-campus study program, and numerous research opportunities.

Students enjoy small class sizes taught by expert faculty members -- not teaching assistants.

The university’s strategic plan offers a blueprint for turning today’s students into tomorrow’s leaders, joining the scores of alumni already playing major roles in a variety of fields. The Center for Career Services is a key player as students make this transition.

Colgate hums with activity. It is a place where the arts thrive. Student-athletes compete at the very highest level of NCAA Division I sports. There are dozens of club and intramural sports programs, and the college’s outdoor education program is second to none.

Above all, Colgate is about academic excellence. It is a tradition forged in 1819 and honed through the years by each class of select students.

Colgate University is a highly selective residential liberal arts institution distinguished by academic excellence and interdisciplinary inquiry. Located on a beautiful campus in upstate New York, Colgate takes pride in the active engagement of its students, staff, and faculty in local, national, and global communities. At Colgate, we feel that a diverse and inclusive community is a cornerstone of educational excellence.

Colgate University is a highly selective residential liberal arts institution distinguished by academic excellence and interdisciplinary inquiry. Located on a beautiful campus in upstate New York, Colgate takes pride in the active engagement of its students, staff, and faculty in local, national, and global communities. At Colgate, we feel that a diverse and inclusive community is a cornerstone of educational excellence.

The Office of Equity and Diversity at Colgate is charged with fostering a diverse and collaborative community by increasing understanding, respect and inclusion. It is the mission of the office to support campus diversity initiatives with the goal of increasing understanding, respect and inclusion, and to ensure compliance with policies relating to affirmative action, discrimination, and harassment.  The university’s strong commitment to equal opportunity and inclusivity is clearly articulated in the diversity mission statement found here.  The university strives to provide an environment where everyone in our community can learn about, appreciate, and celebrate our diverse cultures and gain understanding, knowledge and skills to be engaged citizens locally as well as globally.

Colgate University fully subscribes to all federal and state civil rights laws banning discrimination in private institutions of higher education. Colgate will not discriminate against any student, employee or applicant for employment because of race, color, sex, pregnancy, religion, creed, national origin (including ancestry), citizenship status, physical or mental disability, age, marital status, sexual orientation, veteran or military status (including special disabled veteran, Vietnam-era veteran, or recently separated veteran), predisposing genetic characteristics, domestic violence victim status, or any other protected category under applicable local, state or federal law, including protections for those opposing discrimination or participating in any complaint process at the Equal Employment Opportunity Commission or other human rights agencies. This nondiscrimination policy covers both employment and access to educational opportunities.  It is the policy of the university to provide equal opportunity in employment and not to discriminate against any individuals with disabilities who are qualified for employment in the positions for which they apply. Reasonable accommodations will be provided in accordance with applicable laws and regulations.

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